CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 1, 2009
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Trinidad Mireles
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Trinidad Mireles
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Presentation and acceptance of the Hidalgo County Equal Employment Opportunity Plan.
C.
Discussion, consideration, and approval of Non-Financial Cooperative Agreement for work skills between Hidalgo County and Workforce Solutions.
D.
DBM- Workers Comp (2202)/ Safety Division (1100)
1. Approval to assign additional duties and supplemental pay in the amount of $4,200.00 to slot no. 014 (DBM- W/C), and pay allowance to employee no. 166499, effective next full pay period (12/07/09).
2. Approval of revised salary schedules.
1. Approval to assign additional duties and supplemental pay in the amount of $4,200.00 to slot no. 014 (DBM- W/C), and pay allowance to employee no. 166499, effective next full pay period (12/07/09).
2. Approval of revised salary schedules.
11.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
12.
Emergency Services Division - Tony Pena:
A.
Discussion, consideration and action on reappointment/extension of appointment for the Hidalgo County Fire Marshal.
13.
Urban County - Diana Serna:
A.
TxCDBG Recovery Grant (1228):
1. Approval to create the one (1) regular full-time Inspector position, slot no. 005, budgeted salary $34,360.00 per year.
2. Approval of revised salary schedule.
1. Approval to create the one (1) regular full-time Inspector position, slot no. 005, budgeted salary $34,360.00 per year.
2. Approval of revised salary schedule.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services in connection with Hidalgo County Urban County Program Year 22 (2009) Street Improvements in the City of Peñitas.
2. Presentation of the scoring grid of at least three (3) Engineering firms from the County's approved "pool" as graded and evaluated by the City, UCP, and Hidalgo County Purchasing Department for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Street Improvement project in the City of Peñitas.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of ________________for the provision of engineering services for a City of Peñitas Street Improvement project.
2. Presentation of the scoring grid of at least three (3) Engineering firms from the County's approved "pool" as graded and evaluated by the City, UCP, and Hidalgo County Purchasing Department for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Street Improvement project in the City of Peñitas.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of ________________for the provision of engineering services for a City of Peñitas Street Improvement project.
C.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program Year 21 (2008) for the City of Edcouch - Street Improvements Project.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Edcouch, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CCC in connection with an Urban County Program Street Improvements Project in the City of Edcouch.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________ for the provision of engineering services for an Urban County Program – City of Edcouch Street Improvements project.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Edcouch, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CCC in connection with an Urban County Program Street Improvements Project in the City of Edcouch.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________ for the provision of engineering services for an Urban County Program – City of Edcouch Street Improvements project.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program Year 21 (2008) for the City of Edcouch - Water & Sewer Improvement Project.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Edcouch, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CCC in connection with an Urban County Program Water & Sewer Project in the City of Edcouch.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________ for the provision of engineering services for an Urban County Program – City of Edcouch Water & Sewer Improvement project.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Edcouch, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CCC in connection with an Urban County Program Water & Sewer Project in the City of Edcouch.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________ for the provision of engineering services for an Urban County Program – City of Edcouch Water & Sewer Improvement project.
14.
Constables:
A.
Constable Pct. #4:
Appointment of Lorenzo Ortiz Jr. as a reserve deputy constable by Constable J.E. "Eddie" Guerra in accordance with Texas local government code 86.012.
Appointment of Lorenzo Ortiz Jr. as a reserve deputy constable by Constable J.E. "Eddie" Guerra in accordance with Texas local government code 86.012.
15.
County Judge's Office:
A.
1. Report from the Rio South Texas Economic Council
2. Discussion and approval of the service agreement for Rio South Texas Economic Council.
2. Discussion and approval of the service agreement for Rio South Texas Economic Council.
16.
Precinct #2 - Comm. Palacios:
A.
1. Presentation from the City of San Juan, as required by Section 311.003(f) Texas Tax Code, relating to the creation of City of San Juan, Tax Increment Reinvestment Zone Number One.
2. Approval to allow the City of San Juan a waiver of the sixty (60) day notice requirement of the public hearing required for the creation of "Proposed City of San Juan, Tax Increment Reinvesment Zone Number One" under Section 311.003 of the Texas Tax Code and authorize the County Judge to sign the waiver.
3. Approval to appoint a representative on behalf of Hidalgo County to meet with the governing body of the City of San Juan concerning "Proposed City of San Juan, Tax Increment Reinvestment Zone Number One."
2. Approval to allow the City of San Juan a waiver of the sixty (60) day notice requirement of the public hearing required for the creation of "Proposed City of San Juan, Tax Increment Reinvesment Zone Number One" under Section 311.003 of the Texas Tax Code and authorize the County Judge to sign the waiver.
3. Approval to appoint a representative on behalf of Hidalgo County to meet with the governing body of the City of San Juan concerning "Proposed City of San Juan, Tax Increment Reinvestment Zone Number One."
17.
Budget & Management - Raul Silguero Jr.:
A.
Discussion, consideration, and authorization to maintain TCDRS plan provisions for Plan year 2010.
B.
Salary Schedule Changes:
1.
IT Department (1100):
a. Approval to delete auto allowance for slot no. 023 ($3,600.00).
b. Approval to authorize auto allowance for slot no. 021 in the amount of $3,600.00 and pay the allowance to employee no. 168319 next full pay period, 12/07/09.
c. Approval of revised salary schedule.
a. Approval to delete auto allowance for slot no. 023 ($3,600.00).
b. Approval to authorize auto allowance for slot no. 021 in the amount of $3,600.00 and pay the allowance to employee no. 168319 next full pay period, 12/07/09.
c. Approval of revised salary schedule.
18.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Section .024 (a) (3)-"an item necessary because of unforeseen damage to public property", and (11) "vehicle and equipment repairs";
b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment from the vendors identified and detailed on the list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2010
b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment from the vendors identified and detailed on the list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2010
5.
Presentation and recommendations by Gary Looney, Alamo Insurance, Hidalgo County's Health Insurance Consultant for Hidalgo County to exercise the option to renew and extend (as permitted under current award) the Employee Group Health Insurance and Stop Loss with approval of including, but not limited to, the following:
A. Administrative Services for Hidalgo County Group Health Program with Blue Cross Blue Shield;
B. Stop Loss Insurance for Hidalgo County Group Health Program with Blue Cross Blue Shield.
A. Administrative Services for Hidalgo County Group Health Program with Blue Cross Blue Shield;
B. Stop Loss Insurance for Hidalgo County Group Health Program with Blue Cross Blue Shield.
B.
Tax Office
1.
a. Presentation of the scoring grid in connection with the responses received for the purposes of ranking by Commissioners Court in order to proceed to the next phase of proposal process for : "Automated Tax Collection System for Hidalgo County Tax Office"-RFP No. 2009-327-09-16-otm;
b. Requesting authority for Purchasing Department to enter into negotiations with the qualified/ranked proposer in order to finalize a contract for consideration and award for "Automated Tax Collection System" for Hidalgo County Tax Office.
b. Requesting authority for Purchasing Department to enter into negotiations with the qualified/ranked proposer in order to finalize a contract for consideration and award for "Automated Tax Collection System" for Hidalgo County Tax Office.
C.
Buildings & Grounds
1.
Requesting approval of a "modification" to AI-14736 approved by Commissioners Court on 3-31-09 for the purposes of replacing the phrase "change order" to Additional Scope of Work (required by the City of Edinburg in order to obtain occupancy permit for retrofitted Elections Warehouse, fka, Mechanic Shop at Robert's Chev. Site) inasmuch as no AIA documents or contracts were utilized but rather evidenced by and processed through a Purchase Order and thus addressing the concern and request by the County Auditor to draft and execute a Change Order #1.
D.
County Clerk
1.
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County;
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County Clerk's Office.
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County Clerk's Office.
E.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
19.
Adjourn