CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 8, 2009
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CL-09-3518-F; Guadalupe Guzman, individually and as next friend of Angelli Nahomi Martinez and Anay Yiselle Garcia v. County of Hidalgo
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CL-09-3518-F; Guadalupe Guzman, individually and as next friend of Angelli Nahomi Martinez and Anay Yiselle Garcia v. County of Hidalgo
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Precinct #4 - Raymondville Drain Project:
1. Approval of Earnest Money Contract in the amount of $ 1,000.00 for purchase of 301.06 acre tract of land (deed records: 300.00 acres) known as Tract 154-B out of San Salvador Del Tule Grant from Ruben R. and Sylvia Cardenas with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
2. Approval of Special Warranty Deed & Closing Documents for purchase of 301.06 acre tract of land (deed records: 300.00 acres) known as Tract 154-B out of San Salvador Del Tule Grant from Ruben R. and Sylvia Cardenas
1. Approval of Earnest Money Contract in the amount of $ 1,000.00 for purchase of 301.06 acre tract of land (deed records: 300.00 acres) known as Tract 154-B out of San Salvador Del Tule Grant from Ruben R. and Sylvia Cardenas with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
2. Approval of Special Warranty Deed & Closing Documents for purchase of 301.06 acre tract of land (deed records: 300.00 acres) known as Tract 154-B out of San Salvador Del Tule Grant from Ruben R. and Sylvia Cardenas
11.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
12.
Urban County - Diana Serna:
A.
Approval of a resolution for designation and authorizing bonded signatories for the Office of the Texas Department of Rural Affairs (TDRA), Texas Community Developments Block Grant Funds (TxCDBG) for the following grants:
2008 Disaster Recovery TxCDBG Contract No. DRS010068
2009 Colonia Construction Grant Contract No. 729055
2008 Disaster Recovery TxCDBG Contract No. DRS010068
2009 Colonia Construction Grant Contract No. 729055
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program Year 22 (2009) for the City of Alton - Street Improvements Project.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Alton, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CCC in connection with an Urban County Program Street Improvements Project in the City of Alton.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________ for the provision of engineering services for an Urban County Program – City of Alton Street Improvements project.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Alton, Urban County Program and Hidalgo County Purchasing Department for the purposes of ranking by CCC in connection with an Urban County Program Street Improvements Project in the City of Alton.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________ for the provision of engineering services for an Urban County Program – City of Alton Street Improvements project.
13.
Office of the County Judge:
A.
Authorization for County Judge to sign the Financial Pre-Award Information Sheet (PMC 121.1) and the Application for Federal Assistance(SF-424) for the Hidalgo County Waste to Energy Project.
14.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Bid Awards and Contracts to Lowest Bidder Meeting all Specifications for Roof and Siding Repairs as Follows:
| Bid Number | Type of Repair | Location |
| 2009-043-11-03 | Siding | Administration |
| 2009-044-11-03 | Siding | Donna I |
| 2009-045-11-03 | Roof | Donna I |
| 2009-046-11-03 | Roof | Las Milpas I |
| 2009-047-11-03 | Roof | Palmview I |
| 2009-048-11-03 | Siding | Palmview I |
| 2009-049-11-03 | Roof | Palmview II |
| 2009-050-11-03 | Roof | San Juan II |
| 2009-051-11-03 | Roof | Western Road |
15.
Sheriff's Office - Chief Martinez:
A.
1. Approval to accept funding from the U.S. Department of Justice, U.S. Marshals Service in the amount of $11,000.00.
2. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS Funding.
3. Approval to appropriate funds in the amount of $11,000.00.
2. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS Funding.
3. Approval to appropriate funds in the amount of $11,000.00.
B.
Authorization and approval to accept additional funding for the Local Border Security Program grant administered by the Texas Border Sheriff's Coalition in the amount of $90,000.00.
C.
Approval of Interlocal Cooperation Agreement between City of Mission and County of Hidalgo for temporary use of tactical equipment by Police Department
16.
Auditor's Office - Ray Eufracio:
A.
Approval to waive new employee enrollment procedures to fill Accounts Payable position, slot no. 0043, and Internal Auditor position, slot no. 16.
17.
Precinct #1 - Comm. Handy:
A.
Sick Leave Pool:
1. Approval to enroll employee #165077 in the County Sick Leave Pool Program. Employee now qualifies but was not enrolled due to administrative error
2. Authority for County Treasurer to issue manual check to employee #165077 for pay period 24
1. Approval to enroll employee #165077 in the County Sick Leave Pool Program. Employee now qualifies but was not enrolled due to administrative error
2. Authority for County Treasurer to issue manual check to employee #165077 for pay period 24
18.
Precinct #3 - Comm. Flores:
A.
Discussion and approval to expand the Penitas Landfill and authorize Cook-Joyce Inc. to prepare permit amendment.
19.
Budget & Management - Raul Silguero Jr.:
A.
1. Presentation and Information on New Health Insurance Enrollment Procedures and the New Benefits Connect Enrollment System
2. Approval to exclude County Extension Agents from the County provided Health Insurance/Life Insurance Programs as Health Insurance/Life Insurance for County Agents is provided by the Texas AgriLIFE Extension Service - Texas A&M System
2. Approval to exclude County Extension Agents from the County provided Health Insurance/Life Insurance Programs as Health Insurance/Life Insurance for County Agents is provided by the Texas AgriLIFE Extension Service - Texas A&M System
B.
Pct. #2:
1. Discussion, consideration, acceptance and approval of Advance Funding Agreement Amendment #1 for project: Sugar Rd from Owassa Rd to Sioux Rd
2. Authority of County Judge to sign the required document(s): Advance Funding Agreement Amendment #1
1. Discussion, consideration, acceptance and approval of Advance Funding Agreement Amendment #1 for project: Sugar Rd from Owassa Rd to Sioux Rd
2. Authority of County Judge to sign the required document(s): Advance Funding Agreement Amendment #1
C.
Discussion, consideration, and approval to reduce (discount) the indirect cost allocation rate for the W.I.C. Program.
20.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Recommending to rescind the action taken by CC for agenda item AI-18301 on 11-03-09 approving Change Order No. 1 (net increase) in the amount of $4,992.00 with contractor Closner Construction.
5.
Safety Division & Human Resources
Presentation of bids received for the purpose of award and approval of contract document to the vendor submitting the lowest bid meeting all specifications and/or requirements as attached hereto for:"Hidalgo County-Drug and Alcohol Testing for Hidalgo County Employees"- Project No.: 2009-219-09-30-SMA
Presentation of bids received for the purpose of award and approval of contract document to the vendor submitting the lowest bid meeting all specifications and/or requirements as attached hereto for:"Hidalgo County-Drug and Alcohol Testing for Hidalgo County Employees"- Project No.: 2009-219-09-30-SMA
6.
a. Presentation of the qualifying responses received (that is meeting the minimum score of 80 pts.) for the purposes of proceeding to the next phase of the proposal process for: "Title Company Services" RFP. No. 2009-407-11-28-otm as required by Hidalgo County.
b. Requesting authority for Purchasing Department to enter into negotiations with the qualified proposers' in order to finalyze contracts' for consideration and award for "Title Company Services" for Hidalgo County.
b. Requesting authority for Purchasing Department to enter into negotiations with the qualified proposers' in order to finalyze contracts' for consideration and award for "Title Company Services" for Hidalgo County.
B.
Pct. 3
1.
A. Requesting exemption from competitive procurement requirements under Texas Local Government Code, Chapter/Section, 282.024 (a) (7) and approval of a Sole Source Declaration of Jose Ramirez, Jr. owner of the tract of land (and as further described in the Sole Source Declaration submitted and made part of the minutes of Commissioners Court) currently leased by Hidalgo County of for the purposes of landfill access under TCEQ Permit No. MSW 1727 for the residents of Precinct #3, located in Penitas, Hidalgo County, Texas;
B. Approval of a Lease Agreement with Jose Ramirez, Jr. for the tract of land described in the Sole Source Declaration approved herein.
B. Approval of a Lease Agreement with Jose Ramirez, Jr. for the tract of land described in the Sole Source Declaration approved herein.
2.
Award of sole bid received (of $1.00/cu.yd.) from Wesley Vanderpool (vendor meeting specifications/requirements as attached hereto) with authority to issue Purchase Order for Hidalgo County Precinct No. 3's - "Turnkey Project on the Purchase of Approximately 30,000 cubic yards of Clay for Peñitas Landfill" - Project No. 2009-467-11-25-YZV.
3.
Presentation for acceptance and approval of a "Certificate of Substantial Completion" with G.A.S. Enterprises, Inc., reflecting the substantial completion date of December 9, 2009 for the "Construction of Pavilion/Meeting Hall," for Precinct No. 3 as submitted and certified by project architect, Alcocer Garcia Associates, Inc.
C.
Tax Office
1.
A. Presentation of the scoring grid in connection with the responses received for the purposes of ranking by Commissioners Court in order to proceed to the next phase of proposal process for : "Automated Tax Collection System for Hidalgo County Tax Office"-RFP No. 2009-327-09-16-otm;
B. Requesting authority for Purchasing Department to enter into negotiations with the qualified/ranked proposer in order to finalize a contract for consideration and award of an "Automated Tax Collection System" for Hidalgo County Tax Office.
B. Requesting authority for Purchasing Department to enter into negotiations with the qualified/ranked proposer in order to finalize a contract for consideration and award of an "Automated Tax Collection System" for Hidalgo County Tax Office.
D.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
21.
Adjourn