CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 8, 2009
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - WIC (1100)
B.
2009 - Sheriff's Office (1100)
C.
2009 - District Clerk (1100)
D.
2009 - DBM - Budget Division (1100)
E.
2009 - County Court at Law No. 1 (1100)
F.
2009 - County Wide Shop (1200)
G.
2009 - Pct. #4 R&B (1204)
H.
2009 - Purchasing Dept. (1100)
I.
2009 - Tax Office (1100)
J.
2009 - 398th District Court (1100)
K.
2009 - D.A. (1100)
L.
2009 - 430th District Court (1100)
M.
2009 - County Court at Law #4 (1100)
N.
2009 - County Court at Law #5 (1100)
O.
2009 - Auxiliary Court (1100)
P.
2009 - 275th District Court (1100)
Q.
2009 - 206th District Court (1100)
R.
2009 - Sheriff's Office (1284)
S.
2009 - 92nd District Court (1100)
T.
2009 - County Court at Law #6 (1100)
U.
2009 - County Court at Law #3 (1100)
V.
2009 - Constable 1 (1100)
W.
2009 - County Treasurer (1100)
X.
2009 - Elections Department (1100)
Y.
2009 - Sheriff's Office (1100)
Z.
2009 - Constable Pct. 3 (1100)
AA.
2009 - Public Defenders (1100)
BB.
2009 - County Court 5 (1100)
CC.
2009 - Pct # 1 SANITATION (1100)
DD.
2009 - Pct # 1 R&B (1201)
EE.
2009 - Pct. #1 BCAP (1311)
FF.
2009 - Pct. #1 BCAP (1311)
GG.
2009 - Pct.2 R&B (1202)
HH.
2009 - 139th District Court (1100)
II.
2009 - Pct #3 Adm. (1203)
JJ.
2009 - Division of Emergency Services-Emergency Management (1100)
KK.
2009 - 93rd District Court (1100)
LL.
2009 - Pct. #4 Administration (1204)
MM.
2009 - Pct# 4 C.O. 2009 - Raymondville Drainage Project (1341)
NN.
2009 - Auxiliary Court - Jag Grant (1282)
OO.
2009 - D.A. (1222)
PP.
2009 - Information Technology Dept. - (1100)
QQ.
2009 - County Court at Law #1 (1100)
3.
Interdepartmental transfers:
A.
Pct.2 R&B (1202):
1. Approval of 2009 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to Border Colonia Access Program Project Primavera I Subdivision (program 568) in the amount of $355.70.
2. Approval of 2009 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to Border Colonia Access Program Project El Charro #2 Subdivision (program 240) in the amount of $20,000.00.
1. Approval of 2009 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to Border Colonia Access Program Project Primavera I Subdivision (program 568) in the amount of $355.70.
2. Approval of 2009 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to Border Colonia Access Program Project El Charro #2 Subdivision (program 240) in the amount of $20,000.00.
B.
BCAP (1311):
Approval of 2009 interdepartmental transfer from BCAP Round II-Contingency program(000) to BCAP El Charro #2 program(240) in the amount of $16,076.20 to fund completion of project.
Approval of 2009 interdepartmental transfer from BCAP Round II-Contingency program(000) to BCAP El Charro #2 program(240) in the amount of $16,076.20 to fund completion of project.
C.
Pct. 2 R&B (1202):
1. Approval of 2009 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) & (program 026) to Pct2 Intersection of Owassa & Tower Rd (program 048) Roads in the amount of $200,000.00.
2. Approval of 2009 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to Pct2 Tower Rd (Owassa Rd S. to Minnesota) (program 049) Roads in the amount of $350,000.00.
1. Approval of 2009 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) & (program 026) to Pct2 Intersection of Owassa & Tower Rd (program 048) Roads in the amount of $200,000.00.
2. Approval of 2009 interdepartmental transfer within Precinct #2 fund (1202) from R&B (program 006) to Pct2 Tower Rd (Owassa Rd S. to Minnesota) (program 049) Roads in the amount of $350,000.00.
D.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from Dickerson Pond (program 048) to Aguilar Pond (program 038 - $73,156.42), to Alamo Acres (program 040 - $1,767.14), to Damian Acres (program 041 - $3,042.31), to Kaylen Heights (program 043 - $583.37), and to North Branch Drain (program 049 - $11,724.02) in the total amount of $90,273.26 to fund January thru October of 2009 - Drainage Fuel Reimbursements.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from Dickerson Pond (program 048) to Aguilar Pond (program 038 - $73,156.42), to Alamo Acres (program 040 - $1,767.14), to Damian Acres (program 041 - $3,042.31), to Kaylen Heights (program 043 - $583.37), and to North Branch Drain (program 049 - $11,724.02) in the total amount of $90,273.26 to fund January thru October of 2009 - Drainage Fuel Reimbursements.
E.
Comm. Pct. No. 3 - Sanitation (1100):
Approval of 2009 interdepartmental transfer from County Wide Contingency to Pct. No. 3 Sanitation Dept (1100) in the amount of $1,935.00.
Approval of 2009 interdepartmental transfer from County Wide Contingency to Pct. No. 3 Sanitation Dept (1100) in the amount of $1,935.00.
F.
Constable Pct. No. 4 (1100)
Approval of 2009 interdepartmental transfer from County Wide Contingency to Constable Pct. No. 4 (1100) in the amount of $1,180.00.
Approval of 2009 interdepartmental transfer from County Wide Contingency to Constable Pct. No. 4 (1100) in the amount of $1,180.00.
G.
Constable Pct. 3 (1100):
Approval of 2009 interdepartmental transfer from IT Countywide to Constable Pct. 3 in the amount of $1,200.00.
Approval of 2009 interdepartmental transfer from IT Countywide to Constable Pct. 3 in the amount of $1,200.00.
4.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
B.
1. Preliminary Approval of Subdivision Plat
A. Eduardo's No. 9 Subdivision – Pct. 3 (Aniceto Izaguirre)
B. Pueblo de Palmas Phase 12 Subdivision – Pct. 4 (J. Gary Frisby)
C. Pueblo de Palmas at Mile 4 Phase 1 Subdivision – Pct. 3 (J. Gary Frisby)
D. Pueblo de Palmas at Mile 4 Phase 2 Subdivision – Pct. 3 (J. Gary Frisby)
A. Eduardo's No. 9 Subdivision – Pct. 3 (Aniceto Izaguirre)
B. Pueblo de Palmas Phase 12 Subdivision – Pct. 4 (J. Gary Frisby)
C. Pueblo de Palmas at Mile 4 Phase 1 Subdivision – Pct. 3 (J. Gary Frisby)
D. Pueblo de Palmas at Mile 4 Phase 2 Subdivision – Pct. 3 (J. Gary Frisby)
5.
Elections Department:
A.
In accordance with Texas Local Government Code Section 130.902, the Elections Department is requesting approval from Commissioner's Court and County Auditor, to use $50.00 change fund.
6.
Right of Way - Permits:
A.
1. North Alamo Water Supply:
a. Approximately 500' south of mile 12N on the west side of mile 1.5W- Bore- Antonio Trejo;3/4" serv conn
b. Approximately 1,848' east of FM 1761 on the south side of CR 3200- Line Ext- Bore- 20 ft on driveway two 3/4" service connections- George L. Salazar
c. Approximately 500' north of FM 1925 on the west side of mile 4W- Bore- Jesus Contreras;3/4" serv conn
2. Agua Special Utility District:
a. The contractor proposed to intall an 8" PVC waterline along the North R.O.W. of Veterans Boulevard. Then the 8" P.V.C. water line will run West for 340.0' being 5.0' South of the North R.O.W. line of Veterans Boulevard to the proposed subdivision.
b. Lay 8" PVC water main on the west side and parallel to Western Road in the area between Mile 4 and Mile 5 Roads. A 12" bore will be done crossing (5) Five Mile Line Road, on the west side of Western Road.
3. Rio Delta Engineering:
a. Road Crossing Bore: A 12" PVC water line to be encased with 24" steel casing. Crossing to be located approximately 130 ft. west of the intersection of Rooth Rd and Mile 17 1/2 Rd. (Russell Rd)
b. Road Crossing Bore: An 8" PVC water line to be encased with 16" steel casing. Crossing to be located approximately 1,145 ft. east of the intersection of Rooth Rd and Mile 17 1/2 Rd. (Russell Rd)
c. Road Crossing Bore: A 12" PVC water line to be encased with 24" steel casing. Crossing to be located approximately 105 ft. south of the intersection of Rooth Rd. and Mile 17 1/2 Rd (Russell Rd)
a. Approximately 500' south of mile 12N on the west side of mile 1.5W- Bore- Antonio Trejo;3/4" serv conn
b. Approximately 1,848' east of FM 1761 on the south side of CR 3200- Line Ext- Bore- 20 ft on driveway two 3/4" service connections- George L. Salazar
c. Approximately 500' north of FM 1925 on the west side of mile 4W- Bore- Jesus Contreras;3/4" serv conn
2. Agua Special Utility District:
a. The contractor proposed to intall an 8" PVC waterline along the North R.O.W. of Veterans Boulevard. Then the 8" P.V.C. water line will run West for 340.0' being 5.0' South of the North R.O.W. line of Veterans Boulevard to the proposed subdivision.
b. Lay 8" PVC water main on the west side and parallel to Western Road in the area between Mile 4 and Mile 5 Roads. A 12" bore will be done crossing (5) Five Mile Line Road, on the west side of Western Road.
3. Rio Delta Engineering:
a. Road Crossing Bore: A 12" PVC water line to be encased with 24" steel casing. Crossing to be located approximately 130 ft. west of the intersection of Rooth Rd and Mile 17 1/2 Rd. (Russell Rd)
b. Road Crossing Bore: An 8" PVC water line to be encased with 16" steel casing. Crossing to be located approximately 1,145 ft. east of the intersection of Rooth Rd and Mile 17 1/2 Rd. (Russell Rd)
c. Road Crossing Bore: A 12" PVC water line to be encased with 24" steel casing. Crossing to be located approximately 105 ft. south of the intersection of Rooth Rd. and Mile 17 1/2 Rd (Russell Rd)
7.
Tax Refunds:
A.
| Acct# | Property Owner | Payer | Amt |
| C1540.00.000.0000.00 | Mar-Rox Inc | Compass Bank | $4970.01 |
| C8540.00.000.0004.00 | Catarino Jr & Nancy M Alfaro | Select Portfolio Servicing Inc | $2590.09 |
| L3197.00.004.0001.00 | Fema Enterprises Inc | Junior's Supermarket | $5041.28 |
| L3199.00.000.0053.00 | Anibal Ali | Countrywide | $3260.62 |
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal requests for employees #140988 & 073636
9.
Membership Dues:
A.
District Clerk (1100):
Requesting approval to pay the 2009-2010 County & District Clerks' Association membership dues in the total amount of $160.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2009-2010 County & District Clerks' Association membership dues in the total amount of $160.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
B.
Elections Department:
Requesting approval to pay the 2010 annual dues to the Texas Association of Elections Administrator in the amount of $75.00 for Yvonne Ramon, Elections Administrator, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2010 annual dues to the Texas Association of Elections Administrator in the amount of $75.00 for Yvonne Ramon, Elections Administrator, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Urban County:
A.
Requesting approval of a Budget & Program Amendment for City of San Juan to the existing work plan for Urban County Program Year 19 (2006) and Year 21 (2008).
11.
Auditor's Office:
A.
Monthly Collection Reports for September and October 2009.
| OFFICE | FEES & COST | MONTH |
| Constable Celestino Avila | $ 730.00 | September 2009 |
| Constable Celestino Avila | $ 640.00 | October 2009 |
| Constable Gilberto Alaniz | $ 1,500.00 | September 2009 |
| Constable Gilberto Alaniz | $ 210.00 | October 2009 |
| Constable Lazaro Gallardo | $ 4,240.00 | September 2009 |
| Chief Deputy Constable Daniel Marichalar |
$ 370.00
|
September 2009 |
| Fire Marshal | $ 13,072.00 | September 2009 |
| Law Library | $ 1,880.00 | September 2009 |
| Tax Assessor/Collector | $ 1,885,325.17 | October 2009 |
| J.P. Gilberto Saenz | $ 39,727.50 | October 2009 |
| J.P. Jesus E. Morales | $ 23,352.25 | October 2009 |
| J.P. Bobby Contreras | $ 63,142.08 | October 2009 |
| J.P. Rosa E. Trevino | $ 68,040.16 | October 2009 |
| J.P. Luis Garza | $ 59,363.45 | October 2009 |
| J.P. Charlie Espinoza | $ 121,531.25 | October 2009 |
| J.P. Espiridion Jackson | $ 19,544.00 | October 2009 |
12.
Purchasing Department:
A.
1. Acceptance and approval of request for payment for Inv. #299525 in the amount of $18,734.49 submitted by TEDSI Infrastructure Group, Inc., project engineer after, County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment in connection with contract # C-08-226-09-30 and WA #1(PO #613184).
2. Acceptance and approval of request for payment for Inv.#11323254 in the amount of $70,000.00 submitted by L & G Consulting Engineers Inc., project engineer, after County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment in connection with contract #C-08-417-12-09 (PO#617489) for FM 493 South Project.
2. Acceptance and approval of request for payment for Inv.#11323254 in the amount of $70,000.00 submitted by L & G Consulting Engineers Inc., project engineer, after County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment in connection with contract #C-08-417-12-09 (PO#617489) for FM 493 South Project.
B.
Acceptance and approval of payment for the following invoice: Invoice No. 2009-8A in the amount of $5,601.02 (3rd Call, Los Encinos No. 1 & 2 Subdivisions) as submitted by project engineer Izaguirre Engineering Group, LLC.
C.
Approval of final construction contract (awarded by CC on 10-27-09) for C-CAP-09-383-10-27 Road & Drainage Construction for South Palm Garden Estates I & II Subdivisions between Hidalgo County and Total Commitment, LLC, in the amount of $70,428.80.
D.
Requesting approval to exercise the County's option to extend the current agreement for an additional (6) months, as provided in the agreement under the same rates, terms and conditions for" Monte Alto Collection Site-Precinct No 1" with Hector Guerra-C-09-277-06-08.
E.
1. Requesting acceptance and approval to pay Inv. #01.09 P in the amount of $40,000.00 from Dos Land Surveying, contracted surveyor for "Various Road & Bridge and C.I.P Projects" (on an as needed basis)" within Hidalgo County Precinct No. 1, in connection to Contract No. C-08-225-09-09.
2. Requesting acceptance and approval to pay Inv. #02.08 E in the amount of $2,042.80 from Dos Logistics, Inc., contracted engineer for the ""Storm Water Improvements" (Encinal) within Hidalgo County Precinct No. 1, in connection to Contract No. C-08-242-10-28.
2. Requesting acceptance and approval to pay Inv. #02.08 E in the amount of $2,042.80 from Dos Logistics, Inc., contracted engineer for the ""Storm Water Improvements" (Encinal) within Hidalgo County Precinct No. 1, in connection to Contract No. C-08-242-10-28.
F.
Request from Hidalgo County Pct No. 3 to utilize Magic Valley Electric Coop., a sole service provider of electricity for project which includes estimate to run primary and open secondary set, a new transformer, run wire and set 3 flood lights located on 6 3/4 miles Los Ebanos Sub-Station in the amount of $4,826.90. Req. #166469
G.
Acceptance and approval of Work Authorization No. 7 (with an estimated cost of $36,924.83) as submitted by project engineer, Javier Hinojosa Engineering for engineering services for "Preparation of plans and specifications for Torvillo Road located between Scott Lane and Bentsen Palm Drive form Business 83 to Mile 1 South" within Hidalgo County Pct. No. 3 through Contract #C-09-176-04-28.
H.
Requesting authority to purchase (including installation and implementation, if applicable) of an "Astro 25 800 MHZ Remote Site-Hidalgo County La Joya" through Hidalgo County's membership/participation with the Houston-Galveston Area Council's (H-GAC's) awarded vendor Motorola HGAC contract #RA01-08 authorized dealer South Texas Communications, in an amount not to exceed $300,000.00 and subject to receipt of equipment and or (turnkey installation & implementation, if applicable).
I.
Approval to pay certification renewal fee for Cynthia M. Cavazos, County Court at Law #1 Court Reporter, to the Office of Court Administration in the amount of $210.00, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
J.
Requesting approval of clarification to Work Authorization No. 1 for contract C-CAP-08-025-09-02 as previously approved on March 31, 2009. Subdivision "Colonia Esperanza #1" should read "Colonia Esperanza #2".
K.
Requesting authority to exercise the additional one year extension as provided under current contract for "Loading and Hauling of Dirt" for Hidalgo County Precinct No. 2, under the same rates, terms, and conditions with Universal Truckers, Inc. C-098-337-11-12
L.
Requesting authority to exercise the additional one year extension as provided under current contract for "Hauling Services of Crushed Caliche" for Hidalgo County Precinct No. 3, under the same rates, terms, and conditions with, Roy's Hauling Service, Inc. C-08-418-12-16
M.
Requesting approval to extend bid opening date through Addenda for the Request for Proposals for Interactive Voice Response System for Elections Department, from December 9, 2009 to December 23, 2009 due to modification of specifications and attract more participation. (RFP No.: 2009-459)
N.
Acceptance and approval of payment for Invoice No. 3 in the amount of $12,609.28 (3rd Call, Various Colonias) as submitted by project engineer SAMES, Inc.
O.
1. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "Turnkey Burial Services" for Hidalgo County, under the same rates, terms and conditions with LORD & I FUNERAL HOME & CEMETERY, INC.-(Effective: January 1, 2010;
2. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "Funeral & Burial Services for Paupers" for Hidalgo County, under the same rates, terms and conditions with MEMORIAL FUNERAL HOME- (Effective: January 1, 2010).
2. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "Funeral & Burial Services for Paupers" for Hidalgo County, under the same rates, terms and conditions with MEMORIAL FUNERAL HOME- (Effective: January 1, 2010).
P.
Approval of final construction contract (awarded by CC on 10-27-09) for C-CAP-09-209-10-27 Road & Drainage Construction for Los Castillos Subdivision between Hidalgo County and IOC Company, LLC, in the amount of $45,671.49.
Q.
Presentation for approval to utilize the following cooperative purchasing program awarded vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with the (DIR) Department of Information Resources, (HGAC) Houston Galveston Area Council, awarded pricing including, but not limited to, Precincts, Departments, Programs, Agencies, etc.:
with said authority through December 31, 2010.
| Vendor | Contract Description | Contract # |
| Calence | Audio Conferencing Services, Technology-Based Conferencing and video Services | DIR-SDD-838 |
| Sprint | Communications Equipment & Services | CW05-02 |
| Superior Alarms | Radio Communications Products | #285-08 |
with said authority through December 31, 2010.
R.
Emergency Services Division:
Requesting authority to purchase through Hidalgo County's membership/participation with Department of Information Resource (TX DIR) Purchasing Program (DIR-SDD1040) awarded vendor Midland Radio Corporation for Hidalgo County Emergency Services Division-Purchase of NOAA Radios in the amount of not to exceed $46,155.00, funded through Hazard Mitigation Grant Program(FEMA) Project No. 2009-410-SMA
Requesting authority to purchase through Hidalgo County's membership/participation with Department of Information Resource (TX DIR) Purchasing Program (DIR-SDD1040) awarded vendor Midland Radio Corporation for Hidalgo County Emergency Services Division-Purchase of NOAA Radios in the amount of not to exceed $46,155.00, funded through Hazard Mitigation Grant Program(FEMA) Project No. 2009-410-SMA
S.
Acceptance, and approval of Invoice No. 11323256 in the amount of $930.00 as requested for payment for, "FM 681; From FM 2221 to SH 107," and submitted by contracted engineer, L & G Consulting Engineers, Inc.C-09-192-06-08
T.
Requesting approval of a Professional Engineering Services agreement with Leo Rodriguez Jr. dba Rodriguez Engineering for the purposes of engineering services for the "Paving and Drainage Improvements-Victoria Road (Expressway 83-Business 83) Project" for Hidalgo County Precinct No. 1 and as selected and approved for negotiations through County's protocol from the "Pool" of Engineers by C.C. on 10/20/09.