CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 15, 2009
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
Intradepartmental Transfers:
A.
2009 - 92nd District Court (1100)
B.
2009 - 139th District Court (1100)
C.
2009 - County Court at Law #6 (1100)
D.
2009 - HIDTA Task Force (1291)
E.
2009 - Facilities Management Dept. (1100)
F.
2009 - Fire Marshal (1100)
G.
2009 - Fire Marshal (1100)
H.
2009 - J.P. 1/2 (1100)
I.
2009 - J.P. 4/2 (1100)
J.
2009 - J.P. 4/2 (1100)
K.
2009 - Sheriff's Office (1100)
L.
2010 - WIC (1292)
M.
2009 - Health & Human Services Department - Clinics (1100)
N.
2009 - DA Bad Check (1222)
O.
2009 - Public Defender's Office (1100)
P.
2009 - Emergency Management (1100)
Q.
2009 - Pct. #1 FEMA (1280)
R.
2009 - Pct. #1 FEMA (1280)
S.
2009 - Pct. #1 Sanitation (1100)
T.
2009 - Pct. #1 Parks (1211)
U.
2009 - Pct. #1 BCAP (1311)
V.
2009 - Pct. #1 Adm. (1201)
W.
2009 - Pct. #2 Administration (1202)
X.
2009 - Pct. #3 BCAP (1311)
Y.
2009 - Pct. #3 P/U Roads (1203)
Z.
2009 - Pct. #4 Drainage Improvement Project (1339)
AA.
2009 - Pct. #4 Administration (1204)
BB.
2009 - Pct. #4 R&B (1204)
3.
Interdepartmental transfers:
A.
Pct. #2 CO 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into Cesar Chavez Drainage Project, (program 039) for ROW in the amount of $50,000.00.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into Cesar Chavez Drainage Project, (program 039) for ROW in the amount of $50,000.00.
B.
BCAP (1311):
Approval of 2009 interdepartmental transfer from BCAP Round II-Contingency program(000) to BCAP Morningsun program(484) in the amount of $20,670.99 to fund completion of project.
Approval of 2009 interdepartmental transfer from BCAP Round II-Contingency program(000) to BCAP Morningsun program(484) in the amount of $20,670.99 to fund completion of project.
C.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from (program 036) to Aguilar Pond (program 038 - $2,850), to Fike Pond (program 039 - $6,405), to Damian Acres (program 041 - $4,355), to Kaylen Heights (program 043 - $3,350), to Alamo Brisas (program 054 - $8,200), and to Owassa (program 059 - $600) in the total amount of $25,760.00 to fund drainage project related expense reclassifications from fund 1204.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from (program 036) to Aguilar Pond (program 038 - $2,850), to Fike Pond (program 039 - $6,405), to Damian Acres (program 041 - $4,355), to Kaylen Heights (program 043 - $3,350), to Alamo Brisas (program 054 - $8,200), and to Owassa (program 059 - $600) in the total amount of $25,760.00 to fund drainage project related expense reclassifications from fund 1204.
D.
Pct. #4 Sanitation (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Pct. #4 Sanitation in the amount of $15,000.00.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Pct. #4 Sanitation in the amount of $15,000.00.
E.
Co. Auditor (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to County Auditor in the amount of $10,845.00.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to County Auditor in the amount of $10,845.00.
4.
Interfund Transfers:
A.
Pct. #2 TxDOT (1315):
Approval of 2009 interfund transfer from Certificates of Obligation Series 2009 (1339) to Pct. No.2 TxDOT Sugar Rd project (1315) in the amount of $63,926.87.
Approval of 2009 interfund transfer from Certificates of Obligation Series 2009 (1339) to Pct. No.2 TxDOT Sugar Rd project (1315) in the amount of $63,926.87.
5.
Planning Department:
A.
1. Final Approval of Subdivision Plat
a. W.I.S.D. Elementary – Northeast Subdivision – Pct. 1(Alex Palacios)
2. Reimbursement of Cash Deposit
a. Sahara Estates Phase 2 Subdivision – Pct. 4 (Garco, Ltd.)
a. W.I.S.D. Elementary – Northeast Subdivision – Pct. 1(Alex Palacios)
2. Reimbursement of Cash Deposit
a. Sahara Estates Phase 2 Subdivision – Pct. 4 (Garco, Ltd.)
B.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
6.
Monthly Fee Reports:
A.
District Clerk:
Approval of October 2009 monthly fees report.
Approval of October 2009 monthly fees report.
B.
Treasurer's Office:
Approval of the Hidalgo County Monthly Investment Report for the months of April, May, June, July, August, and September 2009.
Approval of the Hidalgo County Monthly Investment Report for the months of April, May, June, July, August, and September 2009.
7.
Tax Refunds:
A.
| Acct# | Property Owner | Payer | Amt |
| S2544.01.000.0004.00 | Ruben J Ramirez | Chase Home Finance Llc | $5270.89 |
B.
| Acct# | Property Owner | Payer | Amt |
| S9611.81.311.7200.00 | Garza Energy Trust Of 1994 Attn: Aida Garza Lopez | See Attached List | $5147.05 |
| S9616.81.311.7200.00 | Garza Energy Trust Of 1994 Attn: Aida Garza Lopez | See Attached List | $3341.61 |
| S9618.81.311.7200.00 | Garza Energy Trust Of 1994 Attn: Aida Garza Lopez | See Attached List | $7879.85 |
| S9620.81.311.7200.00 | Garza Energy Trust Of 1994 Attn: Aida Garza Lopez | See Attached List | $5211.94 |
| Z1640.81.311.7200.00 | Garza Energy Trust Of 1994 Attn: Aida Garza Lopez | See Attached List | $8331.91 |
8.
Membership Dues:
A.
Extension Services:
Requesting approval to pay the 2010 Texas AgriLIFE EXTENSION membership dues in the total amount of $1,660.00, with the authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2010 Texas AgriLIFE EXTENSION membership dues in the total amount of $1,660.00, with the authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
County Auditor's Office:
Requesting approval to pay for the County Auditor's membership dues for the Association of Certified Fraud Examiners in the total amount of $125.00 (Requisition# 167015) for Ray Eufracio, CPA, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay for the County Auditor's membership dues for the Association of Certified Fraud Examiners in the total amount of $125.00 (Requisition# 167015) for Ray Eufracio, CPA, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
C.
Treasurer's Office:
Approval to reimburse Alfredo Zamarripa, Treasurer's Office Manager in the amount of $1,785.00 for registration fees in relation to the Certified Public Manager (CPM) Program.
Approval to reimburse Alfredo Zamarripa, Treasurer's Office Manager in the amount of $1,785.00 for registration fees in relation to the Certified Public Manager (CPM) Program.
9.
Budget & Management:
A.
Blue Cross Blue Shield Health Insurance Claims:
1. Approval to transfer $ 722,479.41 to Hidalgo County Claims bank account for Blue Cross Blue Shield Health Insurance Claims for period 11/07-27/2009:
2. Approval of wire transfer to cover claims paid.
1. Approval to transfer $ 722,479.41 to Hidalgo County Claims bank account for Blue Cross Blue Shield Health Insurance Claims for period 11/07-27/2009:
| 11/07-13/2009 | $ 220,765.58 |
| 11/14-20/2009 | $ 317,390.74 |
| 11/21-27/2009 | $ 184,323.09 |
| TOTAL: | $ 722,479.41 |
10.
Urban County:
A.
Requesting approval to amend two (2) Neighborhood Stabilization Program (NSP) contracts to include two percent (2%) administration costs for the Affordable Homes of South Texas, Inc. (AHSTI) and Proyecto Azteca, certified Community-Based Development Organizations (CBDO's) within the County of Hidalgo.
B.
Requesting approval of an Amendment to the Hidalgo County 2008 Rehab Guidelines for Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCI) - Colonia Self-Help Center (SHC) Housing Assistance Program effective July 1, 2009.
11.
Auditor's Office:
A.
Monthly Collection Reports for August, September, October and November 2009.
| OFFICE | FEES & COST | MONTH |
| Anzalduas Park | $ 1,584.00 | October 2009 |
| Constable Eddie Guerra | $ 360.00 | October 2009 |
| Chief Deputy Constable Daniel Marichalar | $ 490.00 | October 2009 |
| Chief Deputy Constable Daniel Marichalar | $ 1,000.00 | November 2009 |
| Delta Lake | $ 644.00 | October 2009 |
| J.P. Ismael "Melo" Ochoa | $ 55,812.25 | October 2009 |
| J.P. Mary Alice Palacios-Hernandez | $ 52,533.00 | October 2009 |
| Sheriff's Fee | $ 94,409.45 | August 2009 |
| Sheriff's Fee | $ 68,692.76 | September 2009 |
| Sheriff's Fee | $ 115,544.38 | October 2009 |
12.
Purchasing Department:
A.
1. Requesting exception from "Order" approved designating 09-15-09 as deadline for major purchases for the Elected Offices/Programs/Agencies or Departments for the purchase of computer equipment/peripherals, with assurances by the following vendor that all requested goods and/or services will be received prior to 12-31-09;
2. Acceptance and approval of proposal received from the following vendor through the County's participation/membership with (DIR) Department of Information Resource.
2. Acceptance and approval of proposal received from the following vendor through the County's participation/membership with (DIR) Department of Information Resource.
| Requisition | Vendor | Department | Amount | Account Number |
| 166966 | NWN Corporation | IT Department | 26,145.00 | 9-1100-415-00-200-001-0-601 9-1100-415-00-200-002-0-745 |
B.
Approval of a Professional Engineering Services Agreement with Leo Rodriguez Jr., dba, Rodriguez Engineering for the provision of engineering services for the "Paving And Drainage Improvements-Victoria Road (Expressway 83-Business 83) Project" for Hidalgo County Precinct No.1 and as selected and approved for negotiations through County's protocol from the "Pool" of Engineers by C.C. on 10/20/09.
C.
Acceptance and approval of requests for payment for Inv. #s 11323225/Oct. & 11323254/Nov). in the total amount of $129,600.00 submitted by L & G Consulting Engineers Inc., project engineer, after County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment in connection with contract #C-08-417-12-09 (PO#617489) for FM 493 South Project.
D.
1. Authority to exercise the additional one (1) year period renewal/extension as provided in current contract for: "Maintenance & Repairs of Kitchen Equipment and Appliances" (on an as needed basis) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with ITW FOOD EQUIPMENT GROUP LLC dba HOBART SERVICE - Effective 01/01/10 - 12/31/10;
2. Authority to exercise the Second (2nd) & FINAL year of renewal/extension periods as provided in current contract for: "Repairs, Installation and Removal of Emergency Equipment, Radios, Computers and Misc." for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with VIDEO SOUND and LIGHTS - Effective 01/01/10 - 12/31/10 .
3. Authority to exercise the second (2nd) & final one (1) year's extension/renewal option as provided in current contract for: "Steam Clean Exhaust Ventilation & Service for Automatic Fire Suppression System" for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with ALARM SECURITY GROUP, LLC dba ARGUS SECURITY SYSTEMS; ASG MONITORING, LLC- Effective 01/01/10 - 12/31/10;
4. Authority to exercise the second (2nd) - one (1) year option to extend/renew as provided in current contract for: "Screening Assessments and Psychiatric Evaluation of Inmates Incarcerated at the County Jail" for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with TROPICAL TEXAS BEHAVIORAL HEALTH CENTER (MHMR) - Effective 01/01/10 - 12/31/10.
2. Authority to exercise the Second (2nd) & FINAL year of renewal/extension periods as provided in current contract for: "Repairs, Installation and Removal of Emergency Equipment, Radios, Computers and Misc." for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with VIDEO SOUND and LIGHTS - Effective 01/01/10 - 12/31/10 .
3. Authority to exercise the second (2nd) & final one (1) year's extension/renewal option as provided in current contract for: "Steam Clean Exhaust Ventilation & Service for Automatic Fire Suppression System" for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with ALARM SECURITY GROUP, LLC dba ARGUS SECURITY SYSTEMS; ASG MONITORING, LLC- Effective 01/01/10 - 12/31/10;
4. Authority to exercise the second (2nd) - one (1) year option to extend/renew as provided in current contract for: "Screening Assessments and Psychiatric Evaluation of Inmates Incarcerated at the County Jail" for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with TROPICAL TEXAS BEHAVIORAL HEALTH CENTER (MHMR) - Effective 01/01/10 - 12/31/10.
E.
Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $11,768.45) as submitted by project engineer, L&G Engineering Laboratory, LLC, for engineering services for "Texan Road (Mi 3 to Mi 6)" within Hidalgo County Pct. No. 3 through Contract #C-09-177-05-26.
F.
Requesting authority to exercise the additional six (6) months extension as provided under current contract for "MS-1 Emulsified Asphalt" for Hidalgo County, under the same rates, terms, and conditions with Performance Grade Asphalt, LLC. C-09-075-04-07
G.
Requesting authority to exercise the option to renew/extend the additional (1) year as provided in the contract for "Aggregate Limestone Grade 4, Type A" for Pct. 1 between Hidalgo County and Border Pacific Rail Road, dba, Border Pacific Materials" (C-08-424-12-23), under the same rates terms and conditions effective from 12-24-09 thru 12-23-2010.
H.
1. Requesting authority to exercise the additional one (1) year period as provided in current contracts for: "PIPES" for Hidalgo County, under the same rates, terms and conditions with the following vendors:
a. Rio Valley Pipe, LTD - (Effective: January 1, 2010);
b. Hanson Pipe & Precast - (Effective: January 1, 2010);
c. ACT Pipe & Supply - (Effective: January 1, 2010);
d. Alamo Concrete Produts (f/k/a Varmicon Industries)- (Effective: January 1, 2010);
e. Contech Construction Products, Inc. - (Effective: January 1, 2010)
2. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "RENTAL OF INDUSTRIAL UNIFORMS" for Hidalgo County, under the same rates, terms and conditions with AMERIPRIDE SERVICES - (Effective: January 1, 2010)
a. Rio Valley Pipe, LTD - (Effective: January 1, 2010);
b. Hanson Pipe & Precast - (Effective: January 1, 2010);
c. ACT Pipe & Supply - (Effective: January 1, 2010);
d. Alamo Concrete Produts (f/k/a Varmicon Industries)- (Effective: January 1, 2010);
e. Contech Construction Products, Inc. - (Effective: January 1, 2010)
2. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "RENTAL OF INDUSTRIAL UNIFORMS" for Hidalgo County, under the same rates, terms and conditions with AMERIPRIDE SERVICES - (Effective: January 1, 2010)
I.
Approval of Application for Payment No. 2 in the amount of $35,779.61 from Total Commitment, LLC, contracted vendor for Basham Subdivision No. 18 as reviewed and submitted by project engineer Javier Hinojosa Engineering-C-CAP-09-286-08-25.
J.
1. Requesting acceptance and approval of Request for Payment for Inv #25 ENG 1255 for $ 15,000.00 submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with Contract No. C-00-057-02-01 (PO #583717) - "Landfill Cap and Closure, Phase II D" for Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of Request for payment for Inv.# 7247 (Pmt# 4) $ 29,250.00 submitted by Quintanilla, Headley & Associates, Inc. after County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment in connection with contract # C-08-477-12-09 (Amendment WA #2) (PO#618942) engineering services for the "San Carlos Drainage Improvements Project - Pct# 4" (Aguilar and Dickerson Ponds) .
2. Requesting acceptance and approval of Request for payment for Inv.# 7247 (Pmt# 4) $ 29,250.00 submitted by Quintanilla, Headley & Associates, Inc. after County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment in connection with contract # C-08-477-12-09 (Amendment WA #2) (PO#618942) engineering services for the "San Carlos Drainage Improvements Project - Pct# 4" (Aguilar and Dickerson Ponds) .
K.
Ratification of PO #632137 in the amount of $520.00 to Ultrabac Software for the renewal of support/maintenance agreement of the existing software in two machines at the Edinburg Tax Office with term of agreement through 12-30-10.
L.
Requesting authority to advertise and approval of qualifications, requirements and scopes of services as attached hereto for: "Hidalgo County Pool for Professional Services" for the following:
1. Architectural Services (RFQ No. 2010-015-01-13-MEG)
2. Engineering Services (RFQ No. 2010-011-01-13-MSS)
3. Real Estate Appraisers Services (RFQ NO. 2010-012-01-13-OTM)
4. Surveyors Services (RFQ No. 2010-012A-01-13-OTM)
5. Construction Materials Testing Services (RFQ No. 2010-014-01-13-YZV)
for selection on an "as needed basis" (through a grading/scoring, ranking, negotiation protocol- as established by CC) per project by Hidalgo County Commissioners Court, Precincts, all County Departments and/or applicable Progams or Agencies requiring said services as set forth.
1. Architectural Services (RFQ No. 2010-015-01-13-MEG)
2. Engineering Services (RFQ No. 2010-011-01-13-MSS)
3. Real Estate Appraisers Services (RFQ NO. 2010-012-01-13-OTM)
4. Surveyors Services (RFQ No. 2010-012A-01-13-OTM)
5. Construction Materials Testing Services (RFQ No. 2010-014-01-13-YZV)
for selection on an "as needed basis" (through a grading/scoring, ranking, negotiation protocol- as established by CC) per project by Hidalgo County Commissioners Court, Precincts, all County Departments and/or applicable Progams or Agencies requiring said services as set forth.