CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 22, 2009
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
Intradepartmental Transfers:
A.
2009 - Safety Division (1100)
B.
2009 - Elections (1100)
C.
2009 - B&G (1100)
D.
2009 - Sheriff's Department (1100)
E.
2009 - Human Services Division (1100)
F.
2009 - Fire Marshal (1100)
G.
2009 - Planning Dept. (1100)
H.
2009 - Planning Dept. (1100)
I.
2009 - County Treasurer (1100)
J.
2009 - Budget & Management (1100)
K.
2009 - Tax Office (1100)
L.
2009 - County Clerk Record Archive (1100)
M.
2009 - 370th District Court (1100)
N.
2009 - 430th District Court (1100)
O.
2009 - J.P. 5/1 (1100)
P.
2009 - Pct. #1 Sanitation (1100)
Q.
2009 - Pct. #1 FEMA Projects (1280)
R.
2009 - Pct. #1 FEMA Project (1280)
S.
2009 - Pct. #1 FEMA Project (1280)
T.
2009 - Pct. #1 FEMA Project (1280)
U.
2009 - Pct. #1 FEMA Project (1280)
V.
2009 - Pct. #1 R&B (1201)
W.
2009 - Pct. #2 Sanitation (1100)
X.
2009 - Pct. #2 R&B (1202)
Y.
2009 - Pct. #2 County Wide Shop (1200)
Z.
2009 - Pct. #2 Administration (1202)
AA.
2009 - Pct. #3 P/U Roads (1203)
BB.
2009 - Pct. #3 Sanitation (1100)
CC.
2009 - Pct. #3 BCAP (1213)
DD.
2009 - Pct. #3 BCAP (1311)
EE.
2009 - Pct. #3 Adm. (1203)
FF.
2009 - Pct. #3 P/U Roads (1203)
GG.
2009 - Pct. #4 Landfill (1100)
HH.
2009 - Pct. #4 Administration (1204)
II.
2009 - Pct. #4 R&B (1204)
3.
Interdepartmental transfers:
A.
BCAP (1311):
Approval of 2009 interdepartmental transfer from BCAP Pct. 3 Round II program (000) to Resub Plat Jimenez S/D program (911) in the amount of $715.15 to fund the completion of project.
Approval of 2009 interdepartmental transfer from BCAP Pct. 3 Round II program (000) to Resub Plat Jimenez S/D program (911) in the amount of $715.15 to fund the completion of project.
B.
Facilities Management (1100):
Approval of interdepartmental transfer from Constable Pct. 3 to Facilities Management in the amount of $1000.00 to fund carpet replacement.
Approval of interdepartmental transfer from Constable Pct. 3 to Facilities Management in the amount of $1000.00 to fund carpet replacement.
C.
Jury Fees (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm to Jury Fees in the amount of $50,000.00.
Approval of 2009 interdepartmental transfer from Co. Wide Adm to Jury Fees in the amount of $50,000.00.
D.
Pct. #2 CO 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Pct No.2 Drainage Improvement Project (program 034) into Pct No.2 LJ Pond, (program 045) for Land in the amount of $15,000.00 .
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Pct No.2 Drainage Improvement Project (program 034) into Pct No.2 LJ Pond, (program 045) for Land in the amount of $15,000.00 .
E.
Pct. #2 R&B (1202):
Approval of 2009 interdepartmental transfer within Pct No.2 Fund (1202) from R&B (program 006) to Pct No.2 McColl Road Off-Site Drain Ditch (program 047) in the amount of $50,000.00
Approval of 2009 interdepartmental transfer within Pct No.2 Fund (1202) from R&B (program 006) to Pct No.2 McColl Road Off-Site Drain Ditch (program 047) in the amount of $50,000.00
F.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009
Precinct #4 Drainage Improvement Project from (program 036) to San Carlos Drain (program 050) in the amount of $2,250.00.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009
Precinct #4 Drainage Improvement Project from (program 036) to San Carlos Drain (program 050) in the amount of $2,250.00.
4.
Interfund Transfers:
A.
Pct. #4 Parks (1214):
Approval of 2009 interfund transfer from Parks Co. Wide (1210) to Pct. 4 Parks (1214) in the amount of $29,605.00.
Approval of 2009 interfund transfer from Parks Co. Wide (1210) to Pct. 4 Parks (1214) in the amount of $29,605.00.
5.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
B.
1. Final Approval of Subdivision Plat:
Almanza Subdivision – Pct. 3 (Lazaro Almanza)
2. Reimbursement of Cash Deposit:
Godina Subdivision – Pct. 3 (Maria Smith)
Almanza Subdivision – Pct. 3 (Lazaro Almanza)
2. Reimbursement of Cash Deposit:
Godina Subdivision – Pct. 3 (Maria Smith)
6.
Monthly Fee Reports:
A.
District Attorney:
Approval November 2009 monthy fees report.
Approval November 2009 monthy fees report.
B.
County Clerk:
Approval of November 2009 monthly fee report.
Approval of November 2009 monthly fee report.
7.
Right of Way - Permits:
A.
1. G & D Financial Services, L.P. (Pueblo De Palmas at Mile 4 Phase 1):
a. Contractor shall install a 10" water line along the east side of Circle 6th Street West approximately 786 feet North of intersection of Circle 6th Street West & Austen Street. The 10" water line shall continue an addition 3150 feet to connect to an existing 8" water line.
2. Sharyland Water Supply Corporation:
a. Road Crossing (Bore): A 12" PVC waterline to be encased within a 14" PVC casing crossing to be located approximately 100 ft. South of the intersection of Rooth Rd and Mile 17 1/2 Rd.
b. Road Crossing (Bore): A 12" PVC waterline to be encased within a 14" PVC casing crossing to be located approximately 600 ft. East of the intersection of Rooth Rd and Mile 17 1/2 Rd.
c. Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing crossing to be located approximately 524 ft South of the intersection of S.H. 107 and Taylor Rd.
a. Contractor shall install a 10" water line along the east side of Circle 6th Street West approximately 786 feet North of intersection of Circle 6th Street West & Austen Street. The 10" water line shall continue an addition 3150 feet to connect to an existing 8" water line.
2. Sharyland Water Supply Corporation:
a. Road Crossing (Bore): A 12" PVC waterline to be encased within a 14" PVC casing crossing to be located approximately 100 ft. South of the intersection of Rooth Rd and Mile 17 1/2 Rd.
b. Road Crossing (Bore): A 12" PVC waterline to be encased within a 14" PVC casing crossing to be located approximately 600 ft. East of the intersection of Rooth Rd and Mile 17 1/2 Rd.
c. Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing crossing to be located approximately 524 ft South of the intersection of S.H. 107 and Taylor Rd.
B.
1. United Irrigation District:
a. Install a 24" irrigation line along Stewart Road & Mile 3 North.
a. Install a 24" irrigation line along Stewart Road & Mile 3 North.
8.
Tax Refunds:
A.
| Acct# | Property Owner | Payer | Amt |
| A6080.00.000.0002.01 | Zacarias, Maria I | Edwards Abst Title Co | $6615.83 |
| M6950.00.001.0000.03 | Khoury, Munir & Maria Et Al C/O Artu | Khoury, Munir | $3043.07 |
| M6950.00.001.0000.03 | Khoury, Munir & Maria Et Al C/O Artu | Khoury, Munir | $2948.23 |
| M6950.00.001.0000.03 | Khoury, Munir & Maria Et Al C/O Artu | Khoury, Munir | $4302.91 |
| O1800.93.000.0000.01 | Bert Ogden Motors Inc | Bert Ogden Motors | $79318.27 |
| W0100.00.032.0009.00 | Alvarado, Adolfo Jr & Yolanda River of life Church of Mission |
King Guerra Davis & Garcia | $8202.16 |
| W3800.00.137.0000.11 | Chavez, Petra | Rudy's Auto Sales | $3305.45 |
B.
| Acct# | Property Owner | Payer | Amt |
| B8500.82.000.1268.00 | El Paso E&P Co | El Paso E&P Company LP | $42526.33 |
| C2549.00.000.0018.00 | Romero, Gilberto & Myrthala E Gonzalez | Romero, Gilberto & Myrthala Gonzalez |
$5761.50 |
| J5700.00.008.0012.15 | Jose Flores | Jose V or Enedelia Flores | $2957.19 |
| L3197.02.000.0009.00 | Southside Holdings LLC | Rio Prop Ventures LLC | $13881.74 |
| M6950.00.001.0000.03 | Khoury, Munir & Maria et al | Socorro Khoury | $3856.43 |
| Q6000.00.000.0018.00 | Southside Holdings LLC | Rio Prop Ventures LLC | $5014.32 |
| W3800.00.053.0000.03 | Nandipaty Fmly Lmtd Prtns | RCR Family Limited Partnership | $2591.35 |
9.
Membership Dues:
A.
Sheriff's Department:
Requesting membership and payment of dues for Capt. Andres Guzman Jr. to the Texas Department of Licensing and Regulations in the amount of $450.00.
Requesting membership and payment of dues for Capt. Andres Guzman Jr. to the Texas Department of Licensing and Regulations in the amount of $450.00.
B.
County Clerk:
Requesting approval to pay for the National Association of County Recorders, Election Officials & Clerks (NACRC) Membership Dues in the amount of $250.00 for County Clerk Arturo Guajardo, Jr. with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay for the National Association of County Recorders, Election Officials & Clerks (NACRC) Membership Dues in the amount of $250.00 for County Clerk Arturo Guajardo, Jr. with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
C.
County Clerk:
Requesting approval to pay the 2010 Governmental Collectors Association of Texas, Inc. Membership Renewal Dues in the total amount of $ 300.00 for County Clerk Arturo Guajardo, Jr., Annette C. Muñiz, Noe Lopez, Jason Rohr, Frank Zavala and Arcy Morales, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2010 Governmental Collectors Association of Texas, Inc. Membership Renewal Dues in the total amount of $ 300.00 for County Clerk Arturo Guajardo, Jr., Annette C. Muñiz, Noe Lopez, Jason Rohr, Frank Zavala and Arcy Morales, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Urban County:
A.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
B.
Hidalgo County Urban County Program, on behalf of the City of Peñitas, is requesting approval of a Budget & Program Amendment to the existing work plan for Urban County Program Year 18 (2005), Year 20 (2007), Year 21 (2008) and Year 22 (2009).
11.
Auditor's Office:
A.
Approval of Monthly Financial Report for the Month of November 2009.
12.
Budget & Management:
A.
Salary Sweep (1100):
Approval to transfer General Fund lapsed salaries and allowances from various departments to the County Wide Administration account.
Approval to transfer General Fund lapsed salaries and allowances from various departments to the County Wide Administration account.
B.
Self-Insured Workers' Comp. (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 67,342.17 for the period of 11/01-30/2009 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 67,342.17 for the period of 11/01-30/2009 and requesting approval of wire transfer.
C.
Blue Cross Blue Shield Health Insurance Claims:
1. Approval to transfer $ 274,107.31 to Hidalgo County Claims Bank account for Blue Cross Blue Shield Health Insurance Claims for period 11/28/09 thru 12/04/09:
2. Approval of wire transfer to cover claims paid.
1. Approval to transfer $ 274,107.31 to Hidalgo County Claims Bank account for Blue Cross Blue Shield Health Insurance Claims for period 11/28/09 thru 12/04/09:
| 11/28-30/2009 | $ 70,715.43 |
| 12/01-04/2009 | $ 203,391.88 |
| TOTAL: | $ 274,107.31 |
13.
Purchasing Department:
A.
Requesting approval of request for payment for Inv # 299531 ($10,258.00) submitted by TEDSI Infrastructure Group, Inc. in connection to contract #C-08-227-02-08 and WA #1 (PO #617534).
B.
Approval of the following Requests for Payment as submitted by contracted project engineer, Javier Hinojosa Engineering:
1. Inv# 09129 - $2,520.23-(C-09-176-04-28 - PO# 627569) for "Los Ebanos Road";
2. Inv # 09130 - $36,983.36-(C-08-505-01-20 - PO# 631493) for "Stewart Road (Drainage Outfall)"
3. Inv #09131 - $1,366.77 (C-08-505-01-20 - PO# 619299) for "Moorefield Road and Mi 5 N. Drainage Improvements".
1. Inv# 09129 - $2,520.23-(C-09-176-04-28 - PO# 627569) for "Los Ebanos Road";
2. Inv # 09130 - $36,983.36-(C-08-505-01-20 - PO# 631493) for "Stewart Road (Drainage Outfall)"
3. Inv #09131 - $1,366.77 (C-08-505-01-20 - PO# 619299) for "Moorefield Road and Mi 5 N. Drainage Improvements".
C.
Acceptance and approval of invoice #118 from "Guerra Construction-Contract #C-09-009-03-03" (segment 06A-Hidalgo) in the amount of
$50,850.50 through purchase order #624409 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
D.
Acceptance and approval of Change Order No. 1 (increase) with contractor Total Commitment, LLC for South Palm Garden Estates I and II Subdivisions due to road will be reconstructed instead of repaved resulting in the amount of $2,007.82 as submitted through project engineer, TEDSI Infrastructure Group (C-CAP-09-383-10-27)
E.
1. Approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. Constable Pct 4
b. Health and Human Services, if applicable;
2. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training for:
n/a
a. Constable Pct 4
b. Health and Human Services, if applicable;
2. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training for:
n/a
F.
Requesting authority to re-advertise a Request for Qualifications for "Consulting Services for a Feasibility Study for Hidalgo County Commuter Rail District System" as requested by Board of Commuter Rail District" with new dates.
G.
1. Approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor | Contract Description | Contract # |
| Kustom Signals, Inc. | Emergency Equipment & Supplies | EF04-09 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting exception from "Order" approved designating 10-16-09 as deadline for major purchases for the Elected Offices/Programs/Agencies or Departments for the purchase of computer equipment/peripherals, with assurances by the following and vendor that all requested goods and/or services will be received prior to 12-31-09;
3. Acceptance and approval of proposals received from the following vendors through the County's participation/membership with (HGAC).
| Requisition | Vendor |
Department |
Amount |
Account Number |
| 166738 | Kustom Signals, Inc. | Constable Pct. 3 | $2,453.42 | 9-1100-421-00-293-001-0-748 |
H.
Acceptance and approval of Application for Payment No. 3 in the amount of $81,058.50 from Closner Construction Co., L.C. contracted vendor for Citriana Village Subdivision as submitted by Cruz-Hogan Consultants, Inc. (C-CAP-2009-183-05-19)
I.
1. Requesting approval of (Supplemental Agreement No. 1) to extend the current agreement to terminate until completion of the origiinal Exhibit "B" (Scope of Services) with TEDSI Infrastructure Group, Inc. to provide "engineering services" for Hidalgo County Precinct No. 4, in connection to Contract # C-05-199-05-10 for: "10th Street extension btwn Monte Cristo Road (FM 1925) and University (SH 107) the "Project"
2. Requesting approval of (Supplemental Agreement No. 1) to (extend the current agreement for an additional three (3) year term to address any concerns over the proposed ROW and/or Drainage Outfall issues that may arise) with TEDSI Infrastructure Group, Inc. to provide "engineering services" to Hidalgo County Precinct No. 4/Right of Way Dept. (ROW) in connection to Contract # C-06-144-12-13 for: "Trenton Road btwn US 281 and FM 491) the "Project" (Termination Date to reflect 12/31/12)
2. Requesting approval of (Supplemental Agreement No. 1) to (extend the current agreement for an additional three (3) year term to address any concerns over the proposed ROW and/or Drainage Outfall issues that may arise) with TEDSI Infrastructure Group, Inc. to provide "engineering services" to Hidalgo County Precinct No. 4/Right of Way Dept. (ROW) in connection to Contract # C-06-144-12-13 for: "Trenton Road btwn US 281 and FM 491) the "Project" (Termination Date to reflect 12/31/12)
J.
Requesting authority to advertise and approval of Procurement Packet (i.e. Legal Notice, Specifications-Requirements, etc. Draft Contract) attached hereto for "Lease Office Space to House DPS -City of Weslaco"-Hidalgo County ( Bid No. 2010-028-MEG)