CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 12, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Maria G. Velasquez
E.
Claim of Maria Del Carmen Ibarra
F.
Cause No. C-2107-01-J, Reynaldo Ybarra v. The County of Hidalgo, 430th Judicial District, Hidalgo County, Texas
G.
C-1173-09-E; Adrian Luna vs. County of Hidalgo
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Maria G. Velasquez
E.
Claim of Maria Del Carmen Ibarra
F.
Cause No. C-2107-01-J, Reynaldo Ybarra v. The County of Hidalgo, 430th Judicial District, Hidalgo County, Texas
G.
C-1173-09-E; Adrian Luna vs. County of Hidalgo
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
11.
District Attorney's Office - Roy Cazares:
A.
1. Approval of 2010 HIDTA Task Force - U.S. Justice Fund Budget (fund 1254)
2. Approval of 2010 HIDTA Task Force - U.S. Treasury Fund Budget (1252) and Salary Schedule for overtime pay.
2. Approval of 2010 HIDTA Task Force - U.S. Treasury Fund Budget (1252) and Salary Schedule for overtime pay.
B.
DA Bad Checks (1222):
1.) Approval of 2010 District Attorney's Office Bad Checks Budget.
2.) Approval of Certification of Revenues, as certified by the County Auditor for DA Bad Check Fund 1222.
3.) Approval of appropriation of funds under the DA Bad Check Fund 1222 in the amount of $400,000.00.
4.) Approval of 2010 Bad Checks Salary Schedule.
DA Investigation Fund HB65 (1223):
1.) Approval of 2010 District Attorney's Office Investigation HB65 Fund Budget.
2.) Approval of Certification of Revenues, as certified by the County Auditor for DA Investigation HB65 Fund 1223.
3.) Approval of appropriation of funds under the DA Investigation HB65 Fund 1223 in the amount of $653,795.00.
4.) Approval of 2010 Investigation Fund Salary Schedule.
1.) Approval of 2010 District Attorney's Office Bad Checks Budget.
2.) Approval of Certification of Revenues, as certified by the County Auditor for DA Bad Check Fund 1222.
3.) Approval of appropriation of funds under the DA Bad Check Fund 1222 in the amount of $400,000.00.
4.) Approval of 2010 Bad Checks Salary Schedule.
DA Investigation Fund HB65 (1223):
1.) Approval of 2010 District Attorney's Office Investigation HB65 Fund Budget.
2.) Approval of Certification of Revenues, as certified by the County Auditor for DA Investigation HB65 Fund 1223.
3.) Approval of appropriation of funds under the DA Investigation HB65 Fund 1223 in the amount of $653,795.00.
4.) Approval of 2010 Investigation Fund Salary Schedule.
12.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Request approval to apply for the following FY2011 Grants:
1. RLSS - Local Public Health System (006)
2. Tuberculosis Prevention & Control - State (008)
3. Tuberculosis Prevention & Control - Federal (011)
4. Immunization Branch - LOCALS (012)
5. SDI - Fee For Services - (018)
6. CHS - Prenatal Services - (018)
7. CPS - Bioterrorism Preparedness (013)
8. Office of Border Health - (028)
9. CPS - PHER (042)
10.CDC- Community-Based Obesity Prevention
1. RLSS - Local Public Health System (006)
2. Tuberculosis Prevention & Control - State (008)
3. Tuberculosis Prevention & Control - Federal (011)
4. Immunization Branch - LOCALS (012)
5. SDI - Fee For Services - (018)
6. CHS - Prenatal Services - (018)
7. CPS - Bioterrorism Preparedness (013)
8. Office of Border Health - (028)
9. CPS - PHER (042)
10.CDC- Community-Based Obesity Prevention
C.
1. Request approval to accept the attached FY 2010 TB Prevention & Control - Federal Contract #2010-034374, Attachment # 001, in the amount of $438,132.00 for the period 01/01/2010 to 12/31/2010.
2. Request approval of Certification of Revenues as certified by the County Auditor for the TB Prevention & Control - Federal Contract.
3. Request approval ofappropriation of funds for the attached TB Prevention & Control - Federal Contract Budget.
4. Approval to create one (1) regular full-time TB Medical Records Clerk position, slot no. G012, budgeted salary $24,996.00.
5. Approval to delete one (1) regular full-time Registered Nurse position, slot no. G001, budgeted salary $40,240.00.
6. Approval of salary schedule for the period 01/01/2010 to 12/31/2010 (Account # 0-1293-441-00-340-011-0).
2. Request approval of Certification of Revenues as certified by the County Auditor for the TB Prevention & Control - Federal Contract.
3. Request approval ofappropriation of funds for the attached TB Prevention & Control - Federal Contract Budget.
4. Approval to create one (1) regular full-time TB Medical Records Clerk position, slot no. G012, budgeted salary $24,996.00.
5. Approval to delete one (1) regular full-time Registered Nurse position, slot no. G001, budgeted salary $40,240.00.
6. Approval of salary schedule for the period 01/01/2010 to 12/31/2010 (Account # 0-1293-441-00-340-011-0).
13.
IT Department - Renan Ramirez:
A.
1. Discussion, consideration, and action on amended Hidalgo County CELL PHONE POLICY
2. Discussion on Hidalgo County CELL PHONE PROGRAM conversion:
a. Status Report
b. Disconnection list
c. Authorization list (all providers)
3. Discussion, consideration, and action on amended Hidalgo County IT SECURITY POLICIES
2. Discussion on Hidalgo County CELL PHONE PROGRAM conversion:
a. Status Report
b. Disconnection list
c. Authorization list (all providers)
3. Discussion, consideration, and action on amended Hidalgo County IT SECURITY POLICIES
B.
Pct. 1
1. Authorization to purchase requisition#168099 through the County's membership/participation with HGAC CW05-02 with awarded vendor SPRINT for the following services:
2. Approval of the attached cellular phone request form under the county's cell phone policy.
1. Authorization to purchase requisition#168099 through the County's membership/participation with HGAC CW05-02 with awarded vendor SPRINT for the following services:
| Quantity: | Department: | Employee Name: | Service Cost: | One Time Equipment Cost: | Description: | Notes: |
| 1 | Comm. Pct. 1 | Jeff Riviera | 12 months @ $55.00 = $660.00 | $99.99 | Novatel U727 |
2. Approval of the attached cellular phone request form under the county's cell phone policy.
14.
Elections Administration - Yvonne Ramon:
A.
Presentation of Contract for Election Services between Hidalgo County and the Hidalgo County Democratic Party for their Elections to be held on March 2, 2010.
B.
Discussion and approval of Early Voting Sites (dates & times) for the March 2, 2010 Primary Election.
15.
Right of Way - Joe Pena:
A.
Discussion and action on Amendment to Interlocal Cooperation Agreement between the City of San Juan and County of Hidalgo regarding FM 2557 From US 281 to 0.5 Miles south of Bus. 83 - a section of which is within the city limits of San Juan.
16.
Precinct #1 - Comm. Handy:
A.
Approval of Proclamation honoring Mariachi Juvenil Azteca.
17.
Precinct #3 - Comm. Flores:
A.
Authorization for surveys, metes & bounds, title reports, appraisals, review appraisal, and acquisition of additional right of way for the 2 Mile Line Road Project.
18.
Budget & Management - Raul Silguero Jr.:
A.
Budget Appropriations:
1.
Pct. #2 R&B (1202)
Approval of 2010 appropriation of funds into McColl Road Off-Site Drain Ditch in the amount of $25,000.00
Approval of 2010 appropriation of funds into McColl Road Off-Site Drain Ditch in the amount of $25,000.00
2.
DBM - Workers Compensation Division (2202):
Approval of 2010 appropriation of funds for DBM - Workers Compensation Division in the total amount of $4,943.00.
Approval of 2010 appropriation of funds for DBM - Workers Compensation Division in the total amount of $4,943.00.
3.
Co Clerks Record Archive (1100)
Approval of 2010 appropriation of funds for the County Clerks (Record Archive 1100) in the amount of $21,051.00.
Approval of 2010 appropriation of funds for the County Clerks (Record Archive 1100) in the amount of $21,051.00.
4.
County Records Management Fund (1238):
A. Approval of 2009 unappropriation of funds for the County Clerk County Records Management fund (fund 1238, program #004) in the amount of $1,000.00 for year end closing.
B. Approval of 2009 unappropriation of funds for the District Clerk County Records Management fund (fund 1238, program #003) in the amount of $1,000.00 for year end closing.
A. Approval of 2009 unappropriation of funds for the County Clerk County Records Management fund (fund 1238, program #004) in the amount of $1,000.00 for year end closing.
B. Approval of 2009 unappropriation of funds for the District Clerk County Records Management fund (fund 1238, program #003) in the amount of $1,000.00 for year end closing.
5.
Pct. 4 Parks (1214):
Approval of 2009 unappropriation of funds for Parks Pct. 4 (1214) in the amount of $4,100.00 for year end closing.
Approval of 2009 unappropriation of funds for Parks Pct. 4 (1214) in the amount of $4,100.00 for year end closing.
6.
Purchasing BCAP (1200)
Approval of 2009 unappropriation of funds for Purchasing BCAP (1200) in the amount of $54,060.98.
Approval of 2009 unappropriation of funds for Purchasing BCAP (1200) in the amount of $54,060.98.
7.
Pct. 3 R & B (1203)
Approval of 2009 unappropriation of funds for Pct. 3 R & B (1203) in the amount of $340.00.
Approval of 2009 unappropriation of funds for Pct. 3 R & B (1203) in the amount of $340.00.
8.
Pct. 2 R & B (1202):
Approval of 2009 unappropriation of funds for Pct. 2 R & B (1202) in the amount of $45,552.55 for year end closing.
Approval of 2009 unappropriation of funds for Pct. 2 R & B (1202) in the amount of $45,552.55 for year end closing.
9.
Pct. 3 R & B (1203):
Approval of 2009 unappropriation of funds for Pct. 3 R & B (1203) in the amount of $63,365.23 for year end closing.
Approval of 2009 unappropriation of funds for Pct. 3 R & B (1203) in the amount of $63,365.23 for year end closing.
C.
Salary Schedule Changes:
1.
449th District Court (1100):
A. Approval of salary increases for the following positions, effective next full pay period (01/18/10):
B. Approval of 2010 intradepartmental transfer.
C. Approval of revised salary schedule
A. Approval of salary increases for the following positions, effective next full pay period (01/18/10):
| Slot No. | Position Title | Current Budgeted Salary | Proposed Budgeted Salary | Total Increase |
| 0003 | Court Coordinator | $65,625.00 | $68,000.00 | $2,375.00 |
| 0004 | Bailiff/Interpreter | $46,000.00 | $48,000.00 | $2,000.00 |
| Total Increase Amount: | $4,375.00 | |||
B. Approval of 2010 intradepartmental transfer.
C. Approval of revised salary schedule
2.
A. Approval of budgeted salary increase for the following positions, effective next full pay period (01/18/10):
B. Approval of intradepartmental transfer.
C. Approval of revised salary schedule.
|
Slot
No. |
Position
Title |
Current
Budgeted Salary |
Proposed
Budgeted Salary |
Total
Adjustment |
|
003
|
Court Coordinator
|
$61,795.00
|
$64,00.00
|
$2,205.00
|
|
004
|
Bailiff/ Interpreter
|
$44,100.00
|
$45,665.00
|
$1,565.00
|
|
005
|
Court Administrator/ Interpreter
|
$44,835.00
|
$46,835.00
|
$2,000.00
|
|
Total Adjustment |
$5,770.00 |
|||
B. Approval of intradepartmental transfer.
C. Approval of revised salary schedule.
19.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Approval of the final negotiated contracts with Edwards Abstract and Title , Ltd. (DBA) Edwards Abstract and Title Co. and Valley Land Title Company., Ltd. (DBA) Valley Land Title Co. (the two (2) firms qualified by CC on 12/08/09) for the providers to render: "Title Company Related Services" on an "as needed basis"-project No. RFP-2009-407-11-18-otm.
B.
Pct. 2
1.
Approval of a Construction Material Testing Services contract with Raba-Kistner Consultants, Inc. for Precinct No. 2 (on an as needed basis) Projects as approved by CC for negotiations on CC 11/17/09.
2.
Approval of a Construction Material Testing Services contract with Millenium Engineer for Precinct No. 2 (on an as needed basis) Projects as approved by CC for negotiations on CC 11/17/09.
C.
Elections Department
1.
Action in connection with the sole response received for "RFP No. 2009-459-12-09CGV-Interactive Voice Response System" and authority for Purchasing Department to enter into negotiations.
D.
Tax Office
1.
A. Requesting authority to cease negotiations with ACT for the Tax Office automated tax collection system;
B. Authority to re-advertise Requests for Proposals including approval of procurement packet (i.e. qualifications and/or requirements, services, legal notices, evaluation criteria, forms, etc.) as drafted by the Tax Office for a: Turnkey Automated Tax Collection System for Hidalgo County;
C. Designation of Armando Barrera, Jr. Tax Assessor-Collector and Renan Ramirez from the IT Department as the evaluators/graders of responses received for RFP-Turnkey Automated Tax Collection System for Hidalgo County;
B. Authority to re-advertise Requests for Proposals including approval of procurement packet (i.e. qualifications and/or requirements, services, legal notices, evaluation criteria, forms, etc.) as drafted by the Tax Office for a: Turnkey Automated Tax Collection System for Hidalgo County;
C. Designation of Armando Barrera, Jr. Tax Assessor-Collector and Renan Ramirez from the IT Department as the evaluators/graders of responses received for RFP-Turnkey Automated Tax Collection System for Hidalgo County;
E.
Colonia Access Program Pct. 2
1.
Discussion, acceptance and approval of claim from Millennium Engineers Group, Inc. in the amount of $355.70 for material testing on Primavera #1 Subdivision with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor.
F.
Sheriff's Office
1.
Recommending award of bid and approval of a Service Contract with sole bidder Yoder Enterprises, Inc. d/b/a Advanced Paging meeting all specifications and/or requirements for: "Pager and Pager Service" as attached hereto for Hidalgo County Sheriff's Office-Bid No. 2009-218-11-18-ERT (Contract term one (1) year commencing 03/02/10 - 03/01/11)
G.
County Clerk
1.
Recommending approval of an AMENDMENT to Service Contract No. C-09-448-02-09 with ACS Government Records Services Inc. to reflect
correct contract number as
C-08-448-09-02
for: "Records Management and Imaging System, Photostat Re-Creation and Computerized Indexing of Land Records for Real Property, Uniform Commercial Code and Vital Statistics Records" for Hidalgo County Clerk.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
20.
Adjourn