CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 12, 2010
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - Pct. #2 Parks (1212)
B.
2009 - Pct. #3 P/U Rd (1203)
C.
2009 - County Court At Law #6 (1100)
D.
2009 - Pct. 4 Drain Imprv Prj (1204)
E.
2009 - WIC (1292)
F.
2009 - Hazard Mitigation (1283)
G.
2009 - Pct # 1 Adm (1201)
H.
2009 - JP 3 Pl. 1 (1100)
I.
2009 - Pct. #2 BCAP (1311)
J.
2009- Pct#1 Admin (1201)
K.
2009 - District Attorney's Office (1100)
L.
2009 - County Judge's Office (1287)
M.
2009 - Facilities Management (1100)
N.
2009- Elections Department (1100)
O.
2009 - County Court At Law #2 (1100)
P.
2009 - Pct #3 Sanitation (1100)
Q.
2009 - Pct #3 Adm. (1203)
3.
2010 Intradepartmental Transfers:
A.
2010 - County Clerks (1237)
B.
2010 - County Clerks Office (1100)
C.
2010 - Pct. 3 R&B (1203)
D.
2010 - Pct. #3 Drainage Improvement Project (1203)
E.
2010 - Pct. 4 R&B (1204)
F.
2010 - Pct. #4 Landfill (1100)
G.
2010- Pct#1 Admin. (1201)
H.
2010 - Pct#1 Parks (1211)
I.
2010 - Pct#1 R&B (1201)
J.
2010 - Emergency Services (1100)
K.
2010 - Pct. 2 R&B (1202)
L.
2010 - Pct #3 Sanitation (1100)
M.
2010 - Pct #3 Parks (1213)
N.
2010 - Pct. 1 R&B (1201)
O.
2010 - Pct.#2 Sanitation (1100)
P.
2010 - Tax Office (1100)
Q.
2010 - Elections Department (1100)
R.
2010 - Tx Agrilife Ext. (1100)
S.
2010 - TABC (1100)
T.
2010 - Tax Office (1100)
U.
2010- Right of Way (1200)
V.
2010 - Emergency Management (1100)
W.
2010- Elections Department (1283)
X.
2010 - Pct #3 P/U Rd. (1203)
Y.
2010 - Pct. #3 Administration (1203)
Z.
2010 - County Judge (1100)
4.
2009 Interdepartmental transfers:
A.
General Litigation (1100):
Approval of 2009 interdepartmental transfer from Sheriff's Office to General Litigation (1100) in the amount of $6,000.00 to fund claims & judgements expenditures.
Approval of 2009 interdepartmental transfer from Sheriff's Office to General Litigation (1100) in the amount of $6,000.00 to fund claims & judgements expenditures.
B.
Humane Society (1100):
Approval of 2009 interdepartmental transfer from Sheriff's Office to Humane Society in the amount of $33,333.34 to fund December 2009 payment of annual funding agreement with Palm Valley Animal Center.
Approval of 2009 interdepartmental transfer from Sheriff's Office to Humane Society in the amount of $33,333.34 to fund December 2009 payment of annual funding agreement with Palm Valley Animal Center.
C.
Jury Fees (1100):
Approval of 2009 interdepartmental transfer from County Wide Administration to Jury Fees (1100) in the amount of $7,272.00.
Approval of 2009 interdepartmental transfer from County Wide Administration to Jury Fees (1100) in the amount of $7,272.00.
D.
BCAP (1311):
Approval of 2009 interdepartmental transfer from BCAP South Fork Estates Subdivision program(683) to BCAP Eldora Gardens program(252) in the amount of $612.39 to fund indirect cost.
Approval of 2009 interdepartmental transfer from BCAP South Fork Estates Subdivision program(683) to BCAP Eldora Gardens program(252) in the amount of $612.39 to fund indirect cost.
E.
Pct #4 C.O. 2009 Series (1339):
Approval of 2009 Interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (Program 036) to North Branch Drain( Program 049) in the amount of $750.00.
Approval of 2009 Interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (Program 036) to North Branch Drain( Program 049) in the amount of $750.00.
5.
2010 Interdepartmental Transfers:
A.
Information Technology (1100):
Approval of 2010 interdepartmental transfer from County Wide Administration to Information Technology (1100) in the amount of $46,552.20.
Approval of 2010 interdepartmental transfer from County Wide Administration to Information Technology (1100) in the amount of $46,552.20.
B.
Sheriff's Office (1100):
Approval of 2010 interdepartmental transfer from County Wide Administration to Sheriff's Office (1100) in the amount of $790,725.00.
Approval of 2010 interdepartmental transfer from County Wide Administration to Sheriff's Office (1100) in the amount of $790,725.00.
C.
Constable Pct. 4 (1100):
Approval of 2010 interdepartmental transfer from County Wide Administration to Constable Pct. 4 (1100) in the amount of $94,234.03.
Approval of 2010 interdepartmental transfer from County Wide Administration to Constable Pct. 4 (1100) in the amount of $94,234.03.
D.
County Judge (1100)
Approval of 2010 interdepartmental transfer from County Wide Administration to County Judge (1100) in the amount of $50,477.00.
Approval of 2010 interdepartmental transfer from County Wide Administration to County Judge (1100) in the amount of $50,477.00.
E.
Elections (1100):
Approval of 2010 interdepartmental transfer from County Wide Contingency to Elections Dept (1100) in the amount of $98,601.00.
Approval of 2010 interdepartmental transfer from County Wide Contingency to Elections Dept (1100) in the amount of $98,601.00.
F.
JP PCT 4 PL 1 (1100):
Approval of 2010 interdepartmental transfer from County Wide Administration to JP Pct 4 Pl 1 (1100) in the amount of $8,965.00.
Approval of 2010 interdepartmental transfer from County Wide Administration to JP Pct 4 Pl 1 (1100) in the amount of $8,965.00.
G.
Facilities Management (1100)
Approval of 2010 interdepartmental transfer from County Wide Administration to Facilities Management (1100) in the amount of $26,035.26.
Approval of 2010 interdepartmental transfer from County Wide Administration to Facilities Management (1100) in the amount of $26,035.26.
6.
Interfund transfers:
A.
Pct. #3 Drainage Improvement Project (1203):
Approval of 2010 interfund transfer from Pct. 3 Sanitation (1100) to Precinct 3 Drainage Improvement Project (1203) in the total amount of $746,389.00 to fund un-capitalizable drainage expenditures and to fund the purchase of land.
Approval of 2010 interfund transfer from Pct. 3 Sanitation (1100) to Precinct 3 Drainage Improvement Project (1203) in the total amount of $746,389.00 to fund un-capitalizable drainage expenditures and to fund the purchase of land.
B.
Pct. #4 Parks (1214):
Approval of 2010 interfund transfer from Parks Co. Wide (1210) to Pct. 4 Parks (1214) in the amount of $20,169.00.
Approval of 2010 interfund transfer from Parks Co. Wide (1210) to Pct. 4 Parks (1214) in the amount of $20,169.00.
7.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
B.
Reimbursement of a Cash Deposit:
1. E.C.I.S.D. Middle School No. 6 Subdivision – Pct. 4 (Edinburg CISD)
1. E.C.I.S.D. Middle School No. 6 Subdivision – Pct. 4 (Edinburg CISD)
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal requests for employee #122718 & #094781
B.
Requesting authority for Executive Officer to sign the following Liability Insurance Renewal Policies Applications:
Supplementary Commercial Auto, Clinics, Kidnap & Extortion and Storage Tank
Supplementary Commercial Auto, Clinics, Kidnap & Extortion and Storage Tank
9.
Membership Dues:
A.
County Judge:
Approval of 2010 Texas Lyceum Membership Dues
Approval of 2010 Texas Lyceum Membership Dues
B.
Requesting approval to renew 2010 membership dues to the International Right of Way Association in the amount of $2,310.00 (Requisition #167268).
C.
Requesting approval to make payment for the 2010 annual membership dues for the County Treasurers' Association of Texas for the County Treasurer and Office Manager in the amount of $175.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
D.
Requesting approval to renew 2010 membership dues for the Texas Association of Local Health Officials (TALHO) in the amount of $1,500.00.
E.
2010 Tax - Office (1100)
Approval of Membership dues for Armando Barrera Jr. payable to Tax Assessor Collector Association in the amount of $85.00.
Approval of Membership dues for Armando Barrera Jr. payable to Tax Assessor Collector Association in the amount of $85.00.
F.
Requesting approval to make payment for the 2010 membership dues for the Texas Comptroller of Public Accounts in the amount of $100.00 (through requisition #167585) with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
G.
Requesting approval to pay 2010 membership dues to the Texas Association of County Auditors in the amount of $455.00.
H.
Requesting approval to make payment for the 2010 membership dues (through requisition #167593) for the Texas Public Purchasing Association in the amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Urban County:
A.
The Urban County Program requests approval of an amendment to the Subrecipient Agreement with Senior Community Outreach Program (Senior Services) in the total of $33,500.00 for the Urban County Program Year 22 (2009).
B.
The Urban County Program requests approval of an amendment to the Subrecipient Agreement with Open Hands Community Charitable Services (Public Services) in the total amount of $30,000.00 for the Urban County Program Year 22 (2009).
11.
Purchasing Department:
A.
Pursuant to Texas Local Government Code, requesting authority to publish advertisements for Auctions of Surplus Equipment, Vehicles, etc., scheduled for January 30, 2010--April 24, 2010--July 24, 2010 and October 23, 2010 including, but not limited to, Abandoned and Unclaimed Property or additional and/or necessary auctions.
B.
Requesting authority to exercise the first (1st year) of the two (2)-one (1) year extension as provided under the current contract for "Licensed Professional Counselor(s)" for Juvenile Justice Center-Judge Mario E. Ramirez, Jr., under the same rates, terms, and conditions with the following contracts;
C-08-408-01-20-Maria Cristina Quilantan Diaz and;
C-08-408A-01-20-Rethia Ross
C-08-408-01-20-Maria Cristina Quilantan Diaz and;
C-08-408A-01-20-Rethia Ross
C.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications/requirements, draft contract etc.) as attached hereto for: Hidalgo County Health and Human Services - Testing System And Related Supplies" Bid No.: 2010-008-02-03-SGS
D.
Hidalgo County Sheriff's Office:
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: "Hidalgo County Sheriff's - DNA Testing Lab Services" 2010-029-00-00-MEG
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: "Hidalgo County Sheriff's - DNA Testing Lab Services" 2010-029-00-00-MEG
E.
1. Requesting authority to enter into a 39-month new copier (capital) lease for a 8560DN (Phaser(0 STD Warnty) copier through our membership/participation with TCPN's awarded vendor, Xerox Contract #071601405 for the County Clerk's Department (recording area) through requisition #167872 in the amount of $170.81/month, effective-upon installation (0-1237-415-40-180-003-0-780)
2. Requesting authority to enter into a 12-month renewal of annual on-line (lease) agreement with Carson Map Company for the Planning Dept. & Health & Human Services Dept. in the total amount of $1,500.00/year (total of 10 users) requisition #167904 (0-1100-419-10-210-001-0-342)
2. Requesting authority to enter into a 12-month renewal of annual on-line (lease) agreement with Carson Map Company for the Planning Dept. & Health & Human Services Dept. in the total amount of $1,500.00/year (total of 10 users) requisition #167904 (0-1100-419-10-210-001-0-342)
F.
Acceptance, and approval of Request for Payment of Invoice No. 425551/10/XV in the amount of $2,285.20, from Dannenbaum Environmental Corp., contracted engineer for the "Landfill Project."
G.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed in Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
H.
Acceptance and approval of Payment for Request No. 13 in the amount of $1,028.10, from Alcocer Garcia Associates, Inc., contracted architect for, "Meeting Hall/Pavilion for Precinct No. 3".
I.
Acceptance, and approval of the following invoices submitted by contracted/projected engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11323276-$21,796.00 for "FM 681;From FM 2221 to SH 107-C-09-192-06-08;
2. Invoice No. 11323282- $8,455.00 for "La Homa" - C-08-031-02-12;
3. Invoice No. 11323277- $8,090.00 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08.
1. Invoice No. 11323276-$21,796.00 for "FM 681;From FM 2221 to SH 107-C-09-192-06-08;
2. Invoice No. 11323282- $8,455.00 for "La Homa" - C-08-031-02-12;
3. Invoice No. 11323277- $8,090.00 for "FM 681 Project; From FM 2221/FM 492" - C-09-192A-06-08.