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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING August 16, 2011 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
Minutes Packet
Attachments:
2.
Roll Call
3.
Pledge of Allegiance
4.
Prayer
5.
Approval of Consent Agenda
6.
Open Forum
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
AI-27827
Presentation & Acceptance of Independent Audit Report for the year ended December 31, 2010.
C.
AI-28035
Approval to accept a settlement check from Endeavor General Agency in the amount of $884.00 to settle auto accident with County vehicle. (Sheriff Office)
Attachments:
D.
AI-28063
Recognition of newly elected District 12 4-H Council Officers
E.
AI-27777
Discussion, consideration, and approval of First Amendment to Economic Development Agreement with First Hartford Realty and the City of Edinburg regarding Reinvestment Zone Number One, City of Edinburg, TX and the development known generally as "The Shoppes at Rio Grande Valley".
Attachments:
F.
AI-28054
Health and Human Services Dept (1100):
Requesting approval to advertise position of Eligibility Specialist I.
Requesting approval to advertise position of Eligibility Specialist I.
Attachments:
G.
AI-28051
IT Dept (1100):
1. Approval to create two (2) temporary full time LUCA Program Clerk positions, slot no.'s 033, & 034, budgeted salary $18,720.00 per yr/ $9.00 per hour.
2. Approval of interdepartmental transfer
3. Approval of revised salary schedule.
1. Approval to create two (2) temporary full time LUCA Program Clerk positions, slot no.'s 033, & 034, budgeted salary $18,720.00 per yr/ $9.00 per hour.
2. Approval of interdepartmental transfer
3. Approval of revised salary schedule.
Attachments:
H.
AI-28042
Fire Marshal's Office:
Approval of application for Official County travel to the 13th Annual Texas Fire Marshal's Conference in Austin, Texas for Fire Marshal Juan Martinez.
Approval of application for Official County travel to the 13th Annual Texas Fire Marshal's Conference in Austin, Texas for Fire Marshal Juan Martinez.
Attachments:
I.
AI-28067
Fire Marshal's Office:
Requesting approval for Fire Marshal to travel to Austin, Texas on August 30-September 1, 2011 to attend Texas Forest Service Annual Team Laser & Steering Committee Meeting.
Requesting approval for Fire Marshal to travel to Austin, Texas on August 30-September 1, 2011 to attend Texas Forest Service Annual Team Laser & Steering Committee Meeting.
Attachments:
J.
AI-28066
Request from the Edinburg Police Department to use the Town Square Parking Lot on Saturday, September 17, 2011 from 9:30 a.m. to 12:30 p.m. for a rabies clinic.
8.
County Judge's Office:
A.
AI-27961
Discussion, consideration, and approval of a Resolution of Support for the Rio South Texas Regional Planning Consortium to apply for grant funding from the U.S. Department of Housing and Urban Development.
Attachments:
9.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
AI-28014
Requesting approval of the attached agreement between Hidalgo County (Health & Human Services Dept.) and La Joya I.S.D. The Health & Human Services Dept. staff will provide training and certification on food handling to employees from La Joya I.S.D.
Attachments:
C.
AI-27959
Discussion, consideration and approval to transfer $2,125,000 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Health Care expenditures for the 3rd Quarter of Fiscal Year 2011.
Attachments:
10.
Urban County - Diana Serna:
A.
AI-28013
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the Urban County Program staff, Hidalgo County Purchasing Department and Precinct No. 2 in connection with and funded through the Texas General Land Office.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the Urban County Program staff, Hidalgo County Purchasing Department and Precinct No. 2 in connection with and funded through the Texas General Land Office.
| FIRM | GRADE | RANK |
| R.Gutierrez Engineering Corporation | 95.34% | |
| Salinas Engineering & Associates | 90.67% | |
| Noe Garza Engineers, Inc | 89.34% |
3. Authority to negotiate a professional engineering service contract with No. 1 ranked firm ________________ for an Urban County Program Precinct No. 2 Flood Drainage Improvements-Project utilizing the Texas General Land Office Funds.
Attachments:
B.
AI-28026
The Urban County Program (UCP) is requesting approval of an Amendment to a Professional Engineering Service contract with Dos Logistics, Inc. The Amendment will increase the contract amount of $94,850.00 by $73,701.25, for a total amount of $168,551.25 to be utilized for geotechnical testing and a full-time on-site construction inspector.
C.
AI-28024
The Urban County Program (UCP) is requesting approval of an Amendment to a Professional Engineering Service contract with R. Gutierrez Engineering Corporation which will increase the contract amount of $112,661.00 by $16,556.68 to a total amount of $129,217.68 to be utilized for construction material testing.
D.
AI-28034
The Urban County Program is requesting approval of a best and final negotiated contract with Alcocer Garcia Associates, Inc., in the amount of $9,668.00 utilizing Years 22-24 (2009-2011) funds for a Professional Architectural Service Contract for the Parks, Recreational Facility Improvements Project in the City of Donna.
Attachments:
E.
AI-28033
Urban County Program on behalf of the City of Donna is requesting authority to purchase Fire Station Equipment through Hidalgo County’s membership and participation with Buy Board, approved vendor Dooley Tackaberry, (contract #363-10) in the amount of $5,228.00 (quote attached hereto) to include delivery fees as requested by the City of Donna. UCP Year 21 (2008) Donna – Fire Station Equipment funds will be utilized along with City of Donna General Funds.
Attachments:
11.
Elections Administration - Yvonne Ramon:
A.
AI-27938
Approval of Contract for Election Services between Hidalgo County and Mission Consolidated Independent School District for their election to be held on September 17, 2011.
Attachments:
12.
Auditor's Office - Ray Eufracio:
A.
AI-28028
Requesting approval to waive new employee enrollment procedures to fill Accountant I position, slot no. 0044.
Attachments:
13.
Planning Department - Raul Sesin:
A.
AI-28021
Final Approval:
1. Mile 6 Acres Subdivision – Pct. 1 (Jorge Gonzalez)
1. Mile 6 Acres Subdivision – Pct. 1 (Jorge Gonzalez)
Attachments:
B.
AI-27913
1. Appointment of Member for the Hidalgo County Subdivision Advisory Board
a. County Judge
2. Appointment of Member for the Hidalgo County Board of Building Line Adjustment
a. County Judge
a. County Judge
2. Appointment of Member for the Hidalgo County Board of Building Line Adjustment
a. County Judge
14.
Budget & Management - Sergio Cruz:
A.
AI-28065
Presentation and discussion on 2012 Budget Process status.
B.
AI-27984
Discussion, consideration and approval to submit an Economically Disadvantaged Counties Program (EDCP) application and affidavit for consideration of local participation reduction for a bridge replacement project (CR 229 Mile 17 1/2 Rd @ Drainage Ditch - STR # A02-29-002).
Attachments:
C.
AI-27432
1. Discussion, consideration and action to enter into The Texas VINE Annual Maintenance Grant Contract - fiscal year 2012 with the Office of the Attorney General of Texas and authorization for County Judge to sign the required documents.
2. Approval of Certification of Revenues as certified by the County Auditor for the Texas VINE Annual Maintenance Grant.
3. Approval of of appropriation of funds for the Texas VINE Program in the amount of $30,710.00.
4. Discussion, consideration and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2011 to August 31, 2012 in the amount of $30,710.00 and authorization for County Judge to sign the required documents.
2. Approval of Certification of Revenues as certified by the County Auditor for the Texas VINE Annual Maintenance Grant.
3. Approval of of appropriation of funds for the Texas VINE Program in the amount of $30,710.00.
4. Discussion, consideration and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2011 to August 31, 2012 in the amount of $30,710.00 and authorization for County Judge to sign the required documents.
Attachments:
D.
Budget Appropriations:
1.
AI-27937
Constable Precinct No. 2 (1284):
Approval of appropriation of the FY2010 Operation Stonegarden Grant funds for the Constable Precinct No. 2 in the total amount of $7,812.48.
Approval of appropriation of the FY2010 Operation Stonegarden Grant funds for the Constable Precinct No. 2 in the total amount of $7,812.48.
Attachments:
2.
AI-28016
Constable Precinct No. 3 (1284):
Approval of appropriation of the FY2010 Operation Stonegarden Grant funds for the Constable Precinct No. 3 in the total amount of $20,090.11.
Approval of appropriation of the FY2010 Operation Stonegarden Grant funds for the Constable Precinct No. 3 in the total amount of $20,090.11.
Attachments:
3.
AI-28046
Pct. #1 Drainage Improvement (1200):
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement labor reimbursements.
b. Approval of 2011 appropriation of funds for the Pct. 1 Drainage Improvement (fund 1200, program 052) in the amount of $103,271.75 to fund payroll expenditures in relation to the Pct. 1 Drainage Improvement Project.
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement labor reimbursements.
b. Approval of 2011 appropriation of funds for the Pct. 1 Drainage Improvement (fund 1200, program 052) in the amount of $103,271.75 to fund payroll expenditures in relation to the Pct. 1 Drainage Improvement Project.
15.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
AI-28029
Presentation of bid(s) received as contained herein for the purpose of multiple awards and approval of contract(s) by CC meeting all specifications and/or requirements for: Hidalgo County - "Purchase of Mosquito Control Chemicals" RFB: 2011-168-06-22-NMC
Attachments:
5.
AI-27947
Requesting authority to advertise and approval to auction Abandoned and Unclaimed (pursuant to Texas Local Government Code 263.152 (a)(1)) the items detailed on the A & U List #35 contained herein and eligible for such action in accordance with Texas Code of Criminal Procedures (Article 18.17) conducted, completed and followed by the Hidalgo County Sheriff's Office.
Attachments:
6.
AI-27915
Presentation of bids received for the purposes of award by CC from vendors meeting all specifications, and requirements (item by item in each category/i.e. multiple awards) with approval of contracts for: “FIBERGLASS MANHOLES” (RFSQ No. 2011-080-06-08-YSI) with effective dates of September 12, 2011 to September 11, 2012.
Attachments:
B.
Pct. 1
1.
AI-28037
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional surveyor services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of Engineers for Surveying Services for all of Precinct No. 1 R*B/CIP and other projects in general “On an as Needed Basis”
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of Engineers for Surveying Services for all of Precinct No. 1 R*B/CIP and other projects in general “On an as Needed Basis”
| Evaluators | Guzman & Munoz | Sam Engineering | Rio Delta Surveying |
| Evaluator 1 | 97 | 90 | 84 |
| Evaluator 2 | 98 | 96 | 91 |
| Evaluator 3 | 90 | 77 | 70 |
| Scores | 285 | 263 | 245 |
| Average | 95 | 87.6 | 81.6 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional (Surveying Services) contract with the No. 1 ranked firm of ___________________________ For: the provision of Surveying Services for (all of Precinct No. 1 R&B/CIP and other projects in general “ON an as Needed Basis”.
2.
AI-28041
Requesting approval of Work Authorization #4 in the amount of $4,496.64 from L&G Engineering Laboratory, LLC to provide Construction Materials Testing Services for Mile 12½ North Road (between FM 88 & Mile 4) Project in Hidalgo County Precinct 1 in connection with Contract #C-10-319-10-19 (approved by CC on 10/19/10).
Attachments:
3.
AI-27957
a. Pursuant to current contract with L&G (Article 14 of Contract #C-11-054-04-12), a request by engineer to permit the subcontracting of Ergonomic Transportation Solution Inc. in connection to request for action on Work Authorization #2 of the Multi-Way Stop Control Warrant Study at intersection of Old La Blanca and Sioux Road In Precinct 1; and
b. Acceptance and approval of Work Authorization #2-in the amount of $5,900.00 to conduct a Multi-Way Stop Control Warrant Study at intersection of Old La Blanca and Sioux Road in Precinct 1 as submitted by the project Engineer L&G Engineering in connection with Contract #C-11-054-04-12-Professional Engineering Services On-Call Services-MPO and HCRMA, Traffic Studies County Wide Projects.
b. Acceptance and approval of Work Authorization #2-in the amount of $5,900.00 to conduct a Multi-Way Stop Control Warrant Study at intersection of Old La Blanca and Sioux Road in Precinct 1 as submitted by the project Engineer L&G Engineering in connection with Contract #C-11-054-04-12-Professional Engineering Services On-Call Services-MPO and HCRMA, Traffic Studies County Wide Projects.
Attachments:
C.
Pct. 3
1.
AI-28008
a. Acceptance and approval to execute a Professional Engineer contract/agreement for the provision of general engineering services for, "Mile 2 Road Project (Moorefield Road to La Homa Road) for Precinct No. 3 ," with L & G Consulting Engineers Inc., as authorized & approved for negotiations by CC on 06/29/11.
b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $490,606.33) for provision of engineering services required by Pct. #3 consisting of: ROW Mapping, Surveying, Right-of-Way Acquisition and Roadway Design for Mile 2 North Project from Moorefield Rd West to SH 364 (La Homa Rd)" with L&G Engineering under contract No. C-11-195-08-16
b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $490,606.33) for provision of engineering services required by Pct. #3 consisting of: ROW Mapping, Surveying, Right-of-Way Acquisition and Roadway Design for Mile 2 North Project from Moorefield Rd West to SH 364 (La Homa Rd)" with L&G Engineering under contract No. C-11-195-08-16
Attachments:
2.
AI-28007
Approval to execute contract awarded by CC on 07/19/11 to Valley Boring Service, LLC., in the amount of $73,160.00 for the ""Drainage Improvements to 2 Mile Line Abram Rd." 36" Dry Bore Method under H.C.I.D. No. 6 Canal," and authorize project engineer, Javier Hinojosa Engineering, to issue and forward "Notice to Proceed" to contractor,.
Attachments:
3.
AI-27948
Requesting approval of a professional architectural services contract with ERO Architects for the purposes of an "On-Call" (and on an as needed basis) for County - Owned Buildings/Structures located within Precinct No. 3 area in connection with necessary/needed repairs/renovations/remodeling and/or additions on a per project basis through AIA forms of Agreements and as selected for negotiations through County's protocol from the "POOL" of Architects (C.C. on 06/21/11).
Attachments:
4.
AI-28006
Acceptance and approval to execute a Construction Material Testing Services contract with L&G Engineering Laboratory LLC for Precinct No. 3 (on an as needed basis) Projects as approved by CC for negotiations on CC 07/12/11.
Attachments:
D.
Health & Human Services Dept.
1.
AI-27956
Requesting approval of Change Order No. 3 inceasing number of days for completion of project: "Hidalgo County Primary Care and Substance Abuse Facility Site and Utility Improvements", awarded to The 5125 Company Contract No. C-10-050-03-23 with authority for County Judge or Court Member to execute document.
Attachments:
E.
WIC
1.
AI-27487
Presentation of bid(s) received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract by Commissioners Court for the Request for Bid titled: Hidalgo County WIC Program-"Lease Office Space-City of Donna" through project No.: 2011-151-07-06-SGS.
Attachments:
F.
Community Service Agency
1.
AI-27839
Presentation by Community Service Agency of grid of responses received with recommendation for the purpose of award and approval of contract by CC to the most qualified proposal received meeting all specifications/requirements/criteria as attached hereto for “Hidalgo County Community Service Agency–Purchase and Disposal of Window Units” RFP #2011-126-05-25-YSI.
G.
Sheriff's Office
1.
AI-27942
Presentation of bid(s) received for the purpose of award and approval of contract(s) by CC to vendors submitting lowest pricing and meeting all specifications and/or requirements as attached hereto for: Hidalgo County Sheriff's Office-Commissary Supplies through RFB No. 2011-083-06-15-SMA.
Attachments:
2.
AI-28020
Requesting approval of Supplemental Agreement No. 1 to C-08-223-11-04, (an increase in the amount of $7,620.80),for current contract with Dos Logistics, Inc. for the Hidalgo County Sheriff's Office Substation in the Precinct No. 1 Area, to reflect additional construction staking required.
Attachments:
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
AI-27986
Claim of Elvia Rodriguez
E.
AI-27988
Claim of City of Penitas
F.
AI-28050
CL-11-2386-A; Arturo & Erica Garza v. Justice Court Pct. 3 Pl.1, Hidalgo County, et.al
17.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
AI-27987
Claim of Elvia Rodriguez
E.
AI-27989
Claim of City of Penitas
F.
AI-28052
CL-11-2386-A; Arturo & Erica Garza v. Justice Court Pct. 3 Pl.1, Hidalgo County, et.al
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn