SPECIAL MEETING - January 10, 2012
BE IT REMEMBERED, that on this blank day of month A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING January 10, 2012 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Member, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
Minutes Packet
Attachments:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
7.
County Courts at Law:
A.
AI-30354
County Court At Law #1:
Requesting approval to reimburse Cynthia Cavazos for the payments of court interpreter license renewal fee and fingerprinting service fee in the amounts of $210.00 and $44.20 respectively.
Requesting approval to reimburse Cynthia Cavazos for the payments of court interpreter license renewal fee and fingerprinting service fee in the amounts of $210.00 and $44.20 respectively.
Attachments:
8.
Tax Office - Armando Barrera:
A.
AI-30369
1. Approval to transfer auto allowance in the amount of $750.00 from vacant slot no. 0049 to slot no. 085 and pay allowance to employee no. 128058, effective next full pay period (01/16/2012).
2. Approval of salary schedule.
2. Approval of salary schedule.
9.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
AI-30308
Health Division:
Requesting authorization for Hidalgo County Health & Human Services Dept. to participate in a Provider Services Agreement with United Healthcare.
Requesting authorization for Hidalgo County Health & Human Services Dept. to participate in a Provider Services Agreement with United Healthcare.
Attachments:
C.
AI-30307
Requesting authorization to apply for the Strategic Champions Project grant offered by the Altarum Institute. The purpose of this grant is to decrease health disparities in heart diseases among minority and underserved populations.
Attachments:
10.
IT Department - Renan Ramirez
A.
AI-30319
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor.
| Invoice Date/Invoice # | Vendor | Amount |
| 05/09/11 / 829322069 | AT & T Internet Services | $2,600.00 |
| 06/09/11 / 829322069 | AT & T Internet Services | $2,600.00 |
| 07/09/11 / 829322069 | AT & T Internet Services | $2,600.00 |
| 08/09/11 / 829322069 | AT & T Internet Services | $2,600.00 |
| 09/09/11 / 829322069 | AT & T Internet Services | $2,600.00 |
| 10/09/11 / 829322069 | AT & T Internet Services | $2,600.00 |
| 11/09/11 / 829322069 | AT & T Internet Services | $2,600.00 |
| 12/09/11 / 829322069 | AT & T Internet Services | $2,600.00 |
Attachments:
11.
Urban County - Diana Serna:
A.
AI-30341
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with The Salvation Army and the Hidalgo County Urban County Program. The amendment will reduce the current contract amount of $99,913.67 by $23,812.98. The amended contract amount for The Salvation Army will be $76,100.69.
Attachments:
12.
Precinct #1 - Comm. Quintanilla:
A.
AI-30347
Pct. #1 Adm. (1200):
1. Approval to create one (1) Administrative Assistant III position, slot no. 0017, budgeted salary $35,157.00.
2. Approval to change one (1) Clerk position, slot no. 0016 from regular full-time work status to regular part-time work status, budgeted salary $27,500.00 ($13.22 Hourly rate).
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
1. Approval to create one (1) Administrative Assistant III position, slot no. 0017, budgeted salary $35,157.00.
2. Approval to change one (1) Clerk position, slot no. 0016 from regular full-time work status to regular part-time work status, budgeted salary $27,500.00 ($13.22 Hourly rate).
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
B.
AI-30378
Requesting approval to reimburse various Colonia Saenz residents for monies deposited in an escrow account for pipe installation with authority for County Treasurer to issue check/payment after review, audit, and processing procedures are completed by the County Auditor:
| Name | Amount |
| Victor Cortez | $89.00 |
| Pedro and Gloria Rodriguez | 89.00 |
| Pedro Rodriguez, Jr. | 89.00 |
| Daniel R. Saenz | 89.00 |
| Juan A. Sanchez | 89.00 |
| Juan A. Longoria | 89.00 |
| Ruben Rodriguez | 89.00 |
| Adrian Pena | 89.00 |
| Total | $712.00 |
Attachments:
13.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
AI-30348
Approval and acceptance of a "loyalty rewards" rebate check to Hidalgo County (as a valued customer) in the amount of $ 30,171.81 from Staples.
Attachments:
5.
AI-30361
a. Acceptance and approval of Interlocal Agreement between Hidalgo County (County) and Hidalgo County Drainage District No. 1 (HCDD1) for consulting services to be provided by Brian Godinez d/b/a Godinez Communications with the County's Contract #C-11-117-08-02 pursuant to Commissioners Court approval of Work Authorization No.1 with reimbursement to the County by Hidalgo County Drainage District No. 1 as allowed under Section 2 of the Interlocal Cooperation Agreement as approved on April 22, 2008; and
b. Acceptance and approval of Work Authorization No. 1 in the amount of $34,275.00 to "Provide facilitation, organization and communications services and support for the Hidalgo County Drainage Advisory Committee" through Contract #C-11-117-08-02 with Brian Godinez d/b/a Godinez Communications.
b. Acceptance and approval of Work Authorization No. 1 in the amount of $34,275.00 to "Provide facilitation, organization and communications services and support for the Hidalgo County Drainage Advisory Committee" through Contract #C-11-117-08-02 with Brian Godinez d/b/a Godinez Communications.
Attachments:
6.
AI-30402
Pursuant to Hidalgo County Purchasing Policies and Procedures applicable action, including, but not limited to the following:
a. Under-Section IX, pages 12&13 of 16, Articles 9.01, 9.01.01 and 9.01.02.;
Item-a. Qualification as defined under the current Hidalgo County Purchasing Policies and Procedures as well as Texas Local Government Code, Chapter 262., Section .024(a)(1)(2)(3); and,
Items-d.i.ii.e.&f. Evenings, Weekends and Holidays, Certification and Commissioner's Court Approval
b. Presentation, acceptance and approval of the circumstances, supporting notifications, user department Official's Certification, Authorized Exception (to Section VII of HCPP&P) and Commissioners Court's Order entered into the official minutes of this meeting with notation that vendor called upon Chemical Response & Remediation Contractors, Inc. (CRRC) is under a current cooperative purchasing program award (The International Purchasing System-TIPS contract #8032609;
c. Authority to proceed to process requisition and purchase order to vendor, CRRC, providing services for expenses related to the clean-up of hazardous material(s) spilt in the Linn/San Manuel area. and, if necessary because vendor is not awarded under any state or cooperative purchasing program;
d. Requesting exemption from competitive procurement requirements under Texas Local Government Code, Chapter 262.024(a)(1)(2)(3) due to HAZMAT emergency event commencing 1-03-12;
e. Requesting authority to engage the hazardous materials services from _________________________________ vendor(s) for the provision of services necessary and/or required for the clean-up of the emergency of spilt materials event of 1-03-12 in the Linn/San Manuel area.
a. Under-Section IX, pages 12&13 of 16, Articles 9.01, 9.01.01 and 9.01.02.;
Item-a. Qualification as defined under the current Hidalgo County Purchasing Policies and Procedures as well as Texas Local Government Code, Chapter 262., Section .024(a)(1)(2)(3); and,
Items-d.i.ii.e.&f. Evenings, Weekends and Holidays, Certification and Commissioner's Court Approval
b. Presentation, acceptance and approval of the circumstances, supporting notifications, user department Official's Certification, Authorized Exception (to Section VII of HCPP&P) and Commissioners Court's Order entered into the official minutes of this meeting with notation that vendor called upon Chemical Response & Remediation Contractors, Inc. (CRRC) is under a current cooperative purchasing program award (The International Purchasing System-TIPS contract #8032609;
c. Authority to proceed to process requisition and purchase order to vendor, CRRC, providing services for expenses related to the clean-up of hazardous material(s) spilt in the Linn/San Manuel area. and, if necessary because vendor is not awarded under any state or cooperative purchasing program;
d. Requesting exemption from competitive procurement requirements under Texas Local Government Code, Chapter 262.024(a)(1)(2)(3) due to HAZMAT emergency event commencing 1-03-12;
e. Requesting authority to engage the hazardous materials services from _________________________________ vendor(s) for the provision of services necessary and/or required for the clean-up of the emergency of spilt materials event of 1-03-12 in the Linn/San Manuel area.
Attachments:
B.
Pct. 2
1.
AI-30363
Requesting approval of Construction Change Order No. 1 increase the amount of days for 40 calendar days with Saenz Utility Contractors, Ltd. (contracted vendor for “El Dora Street & Drainage Improvement Project") reflecting 1) Unable to start work due to storm sewer system being installed by other contractor(37 days) & 2) inclement weather days (3 days), with authority for County Judge to execute document.
Attachments:
2.
AI-30364
Requesting approval of Construction Change Order No. 2 increase the amount of days for 55 calendar days with Mission Paving Company, Inc. (Contracted vendor for "Tower Road Phase I Project" reflecting 1) unable to start work due to fiber optic line not relocated by utility company, with authority for County Judge to execute document.
Attachments:
C.
Pct. 4
1.
AI-30362
Pct. #4's Drainage Improvement Project (DIP) titled J-09 Project #2011-298-11-30-OGG Disposition of Soil and pursuant to Texas Local Government Code, Chapter 263.152 (a) (3), requesting Commissioners Court to ...'order the property otherwise disposed...' inasmuch as CC undertook to sell said property under 263.152(a)(1)...'sealed competitive bids' and was unable to do so because no bids were received for the fill dirt/loose materials from Drainage Improvement Project aka J-09 located on North Monte Cristo Rd. between Wallace and Bryan Rd in Pct. #4.
Attachments:
D.
Sheriff's Office
1.
AI-30336
a. Authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard's awarded vendor, Philpott Motors-Contract No. 358-10, Two (2) New 2011 or Newer Ford Expeditions equipped for a combined total of $78,565.00.00 which includes $400.00 buy-board pricing and delivery fees for -Project #2012-036-OGG); or in the alternative,
b. Authority to advertise sealed competitive procurement for the purchase of: Two (2) 2012 or newer Ford Expeditions to include options as described on attached specifications or equivalent.
b. Authority to advertise sealed competitive procurement for the purchase of: Two (2) 2012 or newer Ford Expeditions to include options as described on attached specifications or equivalent.
Attachments:
2.
AI-30366
Requesting authority to exercise the first (1st) year of the additional two (2) one (1) year periods as provided in the current contract for: “Repairs, Installation & Removal, Communication & Radio Tower Miscellaneous Equipment” (on an as needed basis) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with: TRI-COUNTY COMMUNICATIONS.
Attachments:
14.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
AI-30352
Claim of Sonia Limas
E.
AI-30408
CL-11-3847-A; Daniel Marichalar v. County of Hidalgo
15.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
C.
Pending and/or potential litigation
D.
AI-30353
Claim of Sonia Limas
E.
AI-30409
CL-11-3847-A; Daniel Marichalar v. County of Hidalgo
16.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
17.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
18.
Adjourn
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the blank day of Month, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MONTH DAY, 2012.
Signed this _DAY__ day of MONTH 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the blank day of Month, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MONTH DAY, 2012.
Signed this _DAY__ day of MONTH 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy