Skip to main content

AgendaQuick™

Minutes for CC REGULAR

 
 
Minutes Packet
 
1.
 
Roll Call
 
2.
 
Pledge of Allegiance
 
3.
 
Prayer
 
4.
 
Approval of Consent Agenda
 
5.
 
Open Forum
 
6.
 
Executive Officer - Valde Guerra:
 
A.
 
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
 
B.
AI-30777
Approval to accept a settlement check from State Farm Insurance Company in the amount of $2,173.90 to settle auto accident with County vehicle. (Sheriff)
 
C.
AI-30928
Request from the Rio Grande Regional Water Planning Group - LRGVDC for local contribution in the amount of $10,863.05 in support of Region M's Water Planning efforts
Attachments:
 
D.
AI-30926
Discussion, consideration and action authorizing County Auditor to perform review, processing and auditing services on the following agencies:
Urban County Program
Community Services Agency
Head Start Program
 
E.
AI-30788
Health & Human Services Dept.:
Environmental Division
Requesting authorization for 2 employees to attend a Commercial & Technician Training Course on February 9, 2012 in Weslaco, TX.  The purpose of the course is to obtain statutorily required continuing professional education. 
Attachments:
 
F.
AI-30794
Health & Human Services Dept.:
Requesting authorization for Hidalgo County Health & Human Services Chief Administrative Officer to attend the TALHO Board and Membership Meetings scheduled for 2012.
Attachments:
 
G.
AI-30815
Health & Human Services Dept.
Requesting authorization for Hidalgo County Health & Human Services Chief Administrative Officer to attend the Executive 1115 Waiver Committee Meetings scheduled for 2012.
Attachments:
 
H.
AI-30811
Health & Human Services Dept.:
Requesting authorization for Hidalgo County Health & Human Services Chief Administrative Officer to attend a meeting pertaining to the 1115 Waiver in Laredo, Texas from February 12, 2012 to February 13, 2012. 
Attachments:
 
7.
 
Classification & Compensation Pay Plan:
 
A.
AI-30933
Discussion, consideration, and action exempting from the Hidalgo County Classification & Compensation Pay Plan and policies, to include exemption from the grade and step salary schedule, the job classification system, job title and descriptions and assigned pay grade, the following:

• District Attorney’s Office
• County Clerk’s Office
• Tax Assessor/Collector’s Office
 
8.
 
County Judge's Office:
 
A.
AI-30850
Co. Judge (1100):
1.  Approval of the following personnel actions:

Action Slot No. Position Title Budgeted Salary
Delete 0030 Economic Development Planner II $63,000.00
Delete 0034 Administrative Aide II $35,000.00
Create 0035 Director, Economic Development $68,000.00
Create 0036 Clerk II $21,653.00

2.  Approval of auto allowance for slot no. 0032, vacant Economic Development Planner I position in the amount of $4,000.00.
3.  Approval of auto allowance for slot no. 0035, vacant Director, Economic Development position in the amount of $4,000.00.
4.  Approval of intradepartmental transfer. 
5.  Approval of revised salary schedule.
 
9.
 
District Courts:
 
A.
AI-30931
93rd District Court (1100): 
1.  Approval to transfer interpreter pay allowance in the amount of $2,000.00 from slot no. 0004, Assistant Court Coordinator, to slot  no. 0002, Court Coordinator position and pay the  allowance to employee no. 023302.
2.  Approval of revised salary schedule.
 
10.
 
District Attorney's Office - Roy Cazares:
 
A.
AI-30699
Co Commissioners (1100)/ DA CIVIL LITIGATION (1100):
1. Approval to transfer the following positions, effective upon Commissioners' Court approval: 

CURRENT     PROPOSED
Department/
Program
Position
Title
Slot
No.
Grade   Department/
Program
Position
Title
Slot
No.
Grade
Co Commissioners
(125-004)
Attorney V 0006 20   DA- Civil Litigation
(080-00X)
Attorney V  0001 20
Co Commissioners
(125-004)
Attorney IV 0007 18   DA- Civil Litigation
(080-00X)
Attorney IV 0002 18
Co Commissioners
(125-004)
Attorney IV 0008 18   DA- Civil Litigation
(080-00X)
Attorney IV  0003 18
 
2.  Approval of interdepartmental transfer. 
3.  Approval of revised salary schedules.
 
11.
 
County Clerk's Office - Arturo Guajardo, Jr.:
 
A.
AI-30746
County Clerks Record Archive (1100):
Approval of 2012 appropriation of funds for County Clerks Record Archive in the amount 1,170,921.60 to fund the "Restoration and Preservation of Hidalgo County Clerk's Historical Record Books" project.
Attachments:
 
12.
 
Sheriff's Office - Chief Martinez:
 
A.
AI-30622
Authorization and approval for cell phone upgrades through the County's membership/
participation (Contract # DIR-SDD-611, Requisition # 209494) with awarded vendor Sprint
for the following:
Qty Description Amount Cost
7 Apple iPhones 4s $199.99 ea. $ 1,399.93
58 Motorola Admirals $ 0.99 ea. $ 57.42
 
 
Total Cell Phones:  65
Total Cost:  $ 1,457.35
 
13.
 
Tax Office - Armando Barrera:
 
A.
AI-30847
Tax Office (1100):
1.  Approval of auto allowance in the amount of $1,500.00 for one (1) Deputy Clerk II, slot no. 0028, and pay allowance to employee no. 059838, effective upon Commissioners' Court approval.
2.  Approval of interdepartmental transfer.
3.  Approval of revised salary schedule.
 
14.
 
Health & Human Services Department - Eddie Olivarez
 
A.
 
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
 
15.
 
Fire Marshal's Office - Juan Martinez:
 
A.
AI-30742
Discussion, Consideration and Action Regarding Retirement of Fire Marshal Accelerant Detection K-9 “SHARK” for Medically Required Reasons. With approval for K-9 Handler Chief Deputy Fire Marshal Wesley D. Bradley, to keep and house (Transfer of Ownership) K-9 “SHARK” after removed from Fire Marshal’s Office Service.
Attachments:
 
B.
AI-30743
1.  Discussion, Consideration and Action Regarding acceptance of (Auxiliary) Deputy Fire Marshal(s) / Fire Investigators for appointment by the Fire Marshals to State Licensing Commission (Certification): Under Authority of LGC 352.011 Section A (Assistants)

2.  Appointment of Auxiliary (Assistant) Members:
a. Rolando Casas
b. Oscar Alanis
c. Richard Flores
d. Luis Gutierrez
e. Arturo Villarreal
f. Ruben Gaytan
g. Julio De Leon
h. Eloy Silva
Attachments:
 
16.
 
Adult Probation - Arnold K. Patrick:
 
A.
AI-30734
1. Approval to apply for a continuation of the Veterans Treatment Court Grant.
2. Approval of resolution to be designated the authorized official for the grant.
 
B.
AI-30736
1. Approval to apply for the continuation of the DWI Court grant.
2. Approval of resolution to be designated the authorized official for the grant.
Attachments:
 
17.
 
Facilities Management:
 
A.
AI-30761
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.

Vendor Invoice Date/Invoice # Amount
Weldinghouse, INC. 11-30-11 / 00478215 $5.85
Weldinghouse, INC. 10-31-11 / 00476248 $6.05
Attachments:
 
18.
 
Urban County - Diana Serna:
 
A.
AI-30799
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with Catholic Charities of the Rio Grande Valley (CCRGV) and the Hidalgo County Urban County Program. The amendment would increase the current contract amount of $816,014.46 by $59,000.00. The amended contract amount for Catholic Charities of the Rio Grande Valley (CCRGV) will be $875,014.46. The amendment will increase the Homeless Prevention category.
Attachments:
 
B.
AI-30684
Requesting approval to cancel the bid award and approval of contract with G & G Contractors for the demolition and reconstruction of one (1) unit in the City of Elsa in the amount of $42,240.00.
 
C.
AI-30802
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with the City of Mission and the Hidalgo County Urban County Program. The amendment would increase the current contract amount of $202,500.00 by $30,000.00. The amended contract amount for the City of Mission will be $232,500.00. The amendment will increase the Homeless Prevention category.
Attachments:
 
D.
AI-30801
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with the City of Edinburg and the Hidalgo County Urban County Program. The amendment would increase the current contract amount of $152,500.00 by $50,507.79. The amended contract amount for the City of Edinburg will be $203,007.79. The amendment will increase the Homeless Prevention category.
 
E.
AI-30797
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with Advocacy Resource Center for Housing (ARCH) and the Hidalgo County Urban County Program. The amendment would increase the current contract amount of $1,056,738.75 by $15,000.00. The amended contract amount for ARCH will be $1,071,738.75. The amendment will increase the Homeless Prevention category.
Attachments:
 
F.
AI-30757
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with Catholic Charities of the Rio Grande Valley (CCRGV) and the Hidalgo County Urban County Program. The amendment will not change the current budget, but will allow us to move funds within the current budget for Homeless Prevention. This will help Catholic Charities to assist families with financial assistance (i.e. rent, utilities, deposit).
 
G.
AI-30754
Requesting authorization to amend the Homeless Prevention and Rapid Re-Housing Program (HPRP) contract with Advocacy Resource Center for Housing (ARCH) and the Hidalgo County Urban County Program. The amendment will not change the current budget, but will allow us to move funds within the current budget for Rapid Re-Housing. This will help Advocacy Resource Center for Housing (ARCH) to assist families with financial assistance (i.e. rent, utilities, deposits).
 
H.
AI-30753
Urban County Program is requesting approval of a Budget and Program Amendment for the City of Alamo Urban County Program Year 23 (2010).
 
I.
AI-30685
The Urban County Program is requesting the award of bid and approval of contract for the demolition and reconstruction of (1) Unit in the City of Elsa in the amount of $44,890.00 to Benchmark Construction.
 
19.
 
Elections Administration - Yvonne Ramon:
 
A.
AI-30679
1.  Approval of 2012 certification of revenues, as certified by the County Auditor, for 2011 Chapter 19 funds.

2.  Approval of 2012 appropriation of funds for Chapter 19 funds (1283) in the amount of $8,175.90.
 
B.
AI-30873
Discussion and/or action, including but not limited to Elections and Redistricting
 
C.
AI-30681
1. Approval of 2012 certification of revenues, as certified by the County Auditor for 2011 HAVA Program Income.

2. Approval of 2012 appropriation of funds for HAVA Program Income (1283) in the amount of $128,975.39.

3. Approval of 2012 appropriation of funds for HAVA Program Income ADA's (1283) in the amount of $22,785.73
 
20.
 
WIC - Norma Longoria:
 
A.
AI-30772
Obesity Prevention (1292): 
1. Approval and Acceptance of the Obesity and Prevention Program
between DSHS and Hidalgo County Health & Human Services WIC Department in the 
amount of $8,000.00 starting 10/1/11 thru 09/30/12. 
2. Approval of Certification of Revenues as certified by the County Auditor for FY2012 
Obesity Prevention Program.
 
21.
 
Precinct #3 - Comm. Flores:
 
A.
AI-30749
1.  Approval of Interlocal Agreement between the City of Mission and the County of Hidalgo for the widening and reconstruction of Mile 2 North Rd.

2.  Approval of Interlocal Agreement Project for the widening and reconstruction of Mile 2 North Road from an existing two lane rural roadway to four lane curb and gutter facility from SH 107 to La Homa Road.
Attachments:
 
22.
 
Budget & Management - Sergio Cruz:
 
A.
AI-30932
TXDOT & CO’s 2006 (fund 1315 & 1336):
1. Approval of certification of revenues as certified by the County Auditor for various TXDOT projects and 10th St project.

2. Approval of 2011 appropriation of funds for various TXDOT projects and for the 10th St. project in the total amount of $422,076.34.
 
B.
AI-30937
Discussion, consideration and approval to modify Phase II of "Operation: Clean Slate" to proceed with the "Enhanced Collections Program" comprised of the following:

1.  Implement an "Internal Scofflaw Program" to enforce collections for outstanding JP fines and fees
2.  Explore inclusion of outstanding County Court and District Court debt to the "Enhanced Collections Program" and "Internal Scofflaw Program"
 
23.
 
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
 
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
2.
 
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
         a)  Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
         b)  Construction of additional pod(s)
         c)  Selection and engagement of an architect for the construction of additional pods
 
3.
 
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
        a) Renovations of administration building
        b) Other ongoing county owned building construction, renovation repair projects 
        c) Emergency situations occurring since last agenda meeting
 
4.
AI-30680
Acceptance and approval  of pre-qualified firms submitting Statements of Qualifications for establishment of a “Pool” (as listed on the RFQ Acceptance Sheet attached hereto) for engagement through the established statutory and local protocol (i.e.-nomination by user, ranking by cc, negotiation of an agreement, etc.) on an “As Needed basis” per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County’s Request for Qualifications packet for the following listed Professional Services:
 
a. Architectural Services (RFQ No. 2012-001-01-18-MSS)
b. Engineering Services (RFQ No. 2012-002-01-18-CGA)
c. Engineering Services -Geotechnical & Construction Materials Testing (RFQ No. 2011-003-01-18-SMA)
d. Real Estate Appraiser Services (RFQ No. 2012-004-01-18-YZV)
e. Surveyor Services (RFQ No. 2012-005-01-18-YZV)
f. Construction Management Services (RFQ No. 2012-006-01-18-YSI) 

with the effective date of said “pools” February 09, 2012.
 
5.
AI-30795
Acceptance and approval of the (final and approved by legal) the revised negotiated AIA Forms of Agreement between Hidalgo County and ERO International, dba, ERO Architects in connection with the following project: "Master Plan for the Courthouse."
Attachments:
 
6.
AI-30714
Acceptance and approval of Interlocal Cooperation Agreement  by and between Hidalgo County Appraisal District and the County of Hidalgo in connection with participation in Hidalgo County's "Self-Funded Health Insurance Program, Stop Loss Insurance and Life/AD&D Insurance" including execution of document.
Attachments:
 
7.
AI-30784
Requesting approval to accept a Letter of Agreement, from contracted vendor, Quest Diagnostics (C-11-144A-11-22) and with authority for County Judge or Court member to execute document.
 
8.
AI-30567
Requesting approval to add the Hidalgo County Adult Community Supervision and  Corrections Department to current contract for “Credit Card Payment System”, C-11-142-11-29 effective upon approval from Commissioners’ Court.
 
B.
 
Pct. 1
 
1.
AI-30883
a.  Acceptance of proposal received from awarded vendor, Facility Solutions Group in the amount of $326,883.20 through the County's participation/membership with Buy Board for the "Turnkey Purchase and Installation of Solar Powered Lights for Precinct No. 1-Phase II " as per plans and specifications drafted and developed by Mr. Raul Sesin, P.E., Hidalgo County Planning Department, in connection with the Energy Efficiency and Conservation Block Grant (EECBG) Functions/Activities with authority to process requisition when submitted through Procurement Project#2012-065-MSS; and
b.  Acceptance and approval of an Interlocal Cooperation Agreement Project: "City Of Mercedes-provision of services for the installation of solar lighting"  within the City through the current Interlocal Agreement (C-11-290-10-16-approved by CC on 10/18/11) in connection with the Energy Efficiency and Conservation Block Grant (EECBG) Functions/Activities Project at the following sites:

1. FM 491
2. Mercedes City Park
3. Mercedes Collier Complex Park
4. Mercedes Water Park
 
C.
 
Pct. 2
 
1.
AI-30800
Acceptance and approval of Construction Change Order No. 3 (increase) in the amount of $210.26 and additional (5) days time extension for proposed work with awarded contractor, Saenz Utility Contractors, LTD. ("El Dora Street & Drainage Improvement Project") reflecting items specified on change order description, with authority for County Judge or Court Member to execute document.
 
D.
 
Pct. 3
 
1.
AI-30755
a. Acceptance and approval to execute a Professional Engineer contract/agreement for the provision of general engineering services for, "La Homa Project from SH 495 (Mile 1) to FM 1924 (Mile 3)" with L & G Consulting Engineers, Inc., as authorized & approved for negotiations by CC on 12/06/11.

b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $983,000.00) for provision of engineering services required by Pct. #3 consisting of: "Right of Way Acquisition Services and Construction Management (including Inspection) for the La Homa Project (SH 364) from SH 495 (Mile 1) to FM 1924 (Mile 3)" with L&G Engineering under contract No. C-11-312-02-07.
Attachments:
 
2.
AI-30782
Accept and approve final negotiated "On-Call" professional appraisal services agreement on an as needed basis with Leonel Garza Jr. & Associates, LLC for, "Various Projects" for Precinct No. 3 as ranked/approved for negotiations on CC 12/12/11.
Attachments:
 
E.
 
Pct. 4
 
1.
AI-30663
Approval of Plans and Specifications for the construction of Hidalgo County Precinct No. 4 “Design and Construction of a New Multipurpose Facility / Mechanical Shop” with authority to advertise for Competitive Sealed Proposals.
 
24.
 
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.
 
Real Estate Acquisition
 
B.
 
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
 
C.
 
Pending and/or potential litigation
 
D.
AI-30845
Cause no. CL-09-1306-B; Fernando Elizondo v. Daniel Rodriguez v. Ernesto Solis.
 
25.
 
Open Session:
 
A.
 
Real Estate Acquisition and appropriation for same
 
B.
 
Cause No. C-3123-03-I; Hidalgo County, Texas v. Landmark Organization, L.P. et al
 
C.
 
Pending and/or potential litigation
 
D.
AI-30846
Cause no. CL-09-1306-B; Fernando Elizondo v. Daniel Rodriguez v. Ernesto Solis.
 
26.
 
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
27.
 
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
28.
 
Adjourn