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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING February 28, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
Minutes Packet
Attachments:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Facilities Management:
1. Presentation and acceptance of incentive rebate check in the amount of $658.50 from AEP Texas Commercial Solutions Program in connection with energy efficiency program
2. Approval of 2012 AEP Texas Central MOU for the SCORE/CitySmart Program aimed at improving energy efficiency
1. Presentation and acceptance of incentive rebate check in the amount of $658.50 from AEP Texas Commercial Solutions Program in connection with energy efficiency program
2. Approval of 2012 AEP Texas Central MOU for the SCORE/CitySmart Program aimed at improving energy efficiency
C.
Approval of Annual Museum Funding Agreement between County of Hidalgo and Museum of South Texas History for year 2012 in the amount of $ 360,000.00.
D.
Environmental Compliance:
Approval to authorize and designate a county representative/official to sign all required forms related to Environmental Compliance Regulations (i.e. Tier 2 forms, tank registration forms, air curtain incinerator forms, etc.)
Approval to authorize and designate a county representative/official to sign all required forms related to Environmental Compliance Regulations (i.e. Tier 2 forms, tank registration forms, air curtain incinerator forms, etc.)
7.
District Clerk - Laura Hinojosa:
A.
Consideration and approval to remove uncollectible accounts in the amount of $12,022.26
Attachments:
8.
Constables:
A.
Constable Precinct No. 3:
Requesting authorization for the County Judge to execute the FY 2011 Equitable Sharing Agreement and Certification Report - Hidalgo County Constable Precinct 3.
Requesting authorization for the County Judge to execute the FY 2011 Equitable Sharing Agreement and Certification Report - Hidalgo County Constable Precinct 3.
Attachments:
B.
Constable Pct. #4:
Requesting authorization for the County Judge to execute the following the FY 2011 Equitable Sharing Agreement and Certification Report - Hidalgo County Constable Precinct 4.
Requesting authorization for the County Judge to execute the following the FY 2011 Equitable Sharing Agreement and Certification Report - Hidalgo County Constable Precinct 4.
Attachments:
C.
Constable Pct. #4:
Presentation and discussion of the 2011 Racial Profiling Report as presented by the Hidalgo County Constable Precinct 4 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
Presentation and discussion of the 2011 Racial Profiling Report as presented by the Hidalgo County Constable Precinct 4 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
D.
Constable Pct. #5:
Requesting Approval and Authorization to submit the 2011 Chapter 59 Asset Forfeiture Audit Report as requested by the Attorney General of Texas.
Requesting Approval and Authorization to submit the 2011 Chapter 59 Asset Forfeiture Audit Report as requested by the Attorney General of Texas.
Attachments:
9.
County Judge's Office:
A.
Update by the LRGVDC and S&B Infrastructure on EDA grant used to develop a Regional Master Plan and Regional Drainage Plan.
10.
Sheriff's Office - Chief Martinez:
A.
Requesting authorization for the County Judge to execute the 2011 Equitable Sharing Agreement and Certification Report.
Attachments:
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion, consideration and approval to transfer $2,083,333.00 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Healthcare expenditures for the 1st quarter of fiscal year 2012.
Attachments:
12.
HIDTA - Task Force - Dora Munoz:
A.
Requesting authorization for the County Judge to execute the following:
1. FY 2011 Equitable Sharing Agreement and Certification Report - Hidalgo County HIDTA Task Force
2. FY 2011 Equitable Sharing Agreement and Certification Report - Hidalgo County District Attorney's Office
1. FY 2011 Equitable Sharing Agreement and Certification Report - Hidalgo County HIDTA Task Force
2. FY 2011 Equitable Sharing Agreement and Certification Report - Hidalgo County District Attorney's Office
13.
Public Defenders - Jaime Gonzalez:
A.
Public Defenders Department - Juvenile Section (1282):
Discussion, consideration, and action to approve a resolution authorizing the summittal of a grant renewal - FY2013 Indigent Defense Discretionary Grant program and designating the County Judge as the Authorized Official.
Discussion, consideration, and action to approve a resolution authorizing the summittal of a grant renewal - FY2013 Indigent Defense Discretionary Grant program and designating the County Judge as the Authorized Official.
Attachments:
14.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections and Redistricting
B.
Approval of Contract for Lease Election Services between Hidalgo County and City of Penitas for their election to be held on May 12, 2012.
Attachments:
15.
Head Start Program - Teresa Flores:
A.
Discussion/Approval to Advertise and Approval of Statement of Qualifications, Requirements and Scope of Services for the Following:
1. Medical and Dental Providers
2. Mental Health Providers
3. Special Services Providers
1. Medical and Dental Providers
2. Mental Health Providers
3. Special Services Providers
Attachments:
B.
Discussion/Approval of Family Income Guidelines and Priority Guidelines for Selection and Enrollment for PY 2012-2013
Attachments:
C.
Discussion/Approval for Adoption of Coordination of Leave and Benefits Policy.
Attachments:
16.
WIC - Norma Longoria:
A.
1.WIC Admin (1292):
a. Approval of Amended WIC Contract 2012-039974 to extend contract thru September 30,2012, in the amount of $5,595,362.00.
b. Approval of Certification of Revenues as certified by the County Auditor for FY 2012 WIC Administration Grant.
c. Approval of appropriation of funds.
2.WIC BF (1292):
a. Approval to extend BF Peer Counselor grant thru September 30, 2012, in the amount of $467,945.00.
b. Approval of Certification of Revenues as certified by the County Auditor for FY 2012 WIC BF Peer Counselor Grant.
c. Approval of appropriation of funds.
3. Registered Dietician (1292):
a. Approval to extend Registered Dietician grant thru September 30, 2012 in the amount of $20,000.00.
b. Approval of Certification of Revenues as certified by County Auditor for FY 2012 Registered Dietician Grant.
c. Approval of appropriation of funds.
4. Lactation Services (1292):
a. Approval to extend Lactation Services Grant thru September 30,2012 in the amount of $25,000.00.
b. Approval of Certification of Revenues as certified by County Auditor for FY 2012 Lactation Grant.
c. Approval of appropriation of funds.
5. Obesity( 1292):
a. Approval to extend WIC Obesity Grant thru September 30, 2012 in the amount of $8,000.00.
b. Approval of Certification of Revenues as certified by County Auditor for FY 2012.
6. DSHS Nutrition, Physical Activity & Obesity Prevention Grant (1292):
a. Amendment to grant contract #2011-038300 between DSHS and Hidalgo County Health & Human Services (WIC) effective January 1, 2012 for additional funding in the amount of $8,853.00.
b. Certification of Revenues as certified by County Auditor for the Nutrition, Physical Activity and Obesity Prevention Grant.
c. Approval of appropriation of funds for Nutrition, Physical Activity & Obesity Prevention Grant in the amount of $8,853.00.
a. Approval of Amended WIC Contract 2012-039974 to extend contract thru September 30,2012, in the amount of $5,595,362.00.
b. Approval of Certification of Revenues as certified by the County Auditor for FY 2012 WIC Administration Grant.
c. Approval of appropriation of funds.
2.WIC BF (1292):
a. Approval to extend BF Peer Counselor grant thru September 30, 2012, in the amount of $467,945.00.
b. Approval of Certification of Revenues as certified by the County Auditor for FY 2012 WIC BF Peer Counselor Grant.
c. Approval of appropriation of funds.
3. Registered Dietician (1292):
a. Approval to extend Registered Dietician grant thru September 30, 2012 in the amount of $20,000.00.
b. Approval of Certification of Revenues as certified by County Auditor for FY 2012 Registered Dietician Grant.
c. Approval of appropriation of funds.
4. Lactation Services (1292):
a. Approval to extend Lactation Services Grant thru September 30,2012 in the amount of $25,000.00.
b. Approval of Certification of Revenues as certified by County Auditor for FY 2012 Lactation Grant.
c. Approval of appropriation of funds.
5. Obesity( 1292):
a. Approval to extend WIC Obesity Grant thru September 30, 2012 in the amount of $8,000.00.
b. Approval of Certification of Revenues as certified by County Auditor for FY 2012.
6. DSHS Nutrition, Physical Activity & Obesity Prevention Grant (1292):
a. Amendment to grant contract #2011-038300 between DSHS and Hidalgo County Health & Human Services (WIC) effective January 1, 2012 for additional funding in the amount of $8,853.00.
b. Certification of Revenues as certified by County Auditor for the Nutrition, Physical Activity and Obesity Prevention Grant.
c. Approval of appropriation of funds for Nutrition, Physical Activity & Obesity Prevention Grant in the amount of $8,853.00.
Attachments:
17.
Precinct #2 - Comm. H. Palacios:
A.
Request acceptance and approval of invoices from TransMontaigne Products Services, Inc. in the amount total of $481.86 for the purchase of fuel for county vehicle (gas card). Authorized employee had assigned county vehicle fueled up with gas card by a non authorized employee.
Attachments:
18.
Precinct #3 - Comm. Flores:
A.
Pct. 3 Sanitation (1100):
1. Approval to create one (1) full-time Truck Driver III position, slot no. 0041, budgeted salary $32,000.00.
2. Approval of transfer.
3. Approval of revised salary schedule.
1. Approval to create one (1) full-time Truck Driver III position, slot no. 0041, budgeted salary $32,000.00.
2. Approval of transfer.
3. Approval of revised salary schedule.
Attachments:
19.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Special Revenue & Internal Service Funds:
Approval of 2012 appropriation of funds to fund various open PO rollovers.
Approval of 2012 appropriation of funds to fund various open PO rollovers.
Attachments:
2.
Pct. #3 R&B (1200):
Approval of 2012 appropriation of funds into Precinct #3 Rd Maintenance, Precinct #3 Lateral Road, Precinct #3 Roadway System Study, Precinct #3 M4N (Tomgill-FM 2221), Precinct #3 Silver Spur (S Exp 83-Bus 83 N), Precinct #3 Palmhurst (N Glasscock & 2 1/2) and Precinct #3 La Suena Subdivision in the total amount of $152,541.83.
Approval of 2012 appropriation of funds into Precinct #3 Rd Maintenance, Precinct #3 Lateral Road, Precinct #3 Roadway System Study, Precinct #3 M4N (Tomgill-FM 2221), Precinct #3 Silver Spur (S Exp 83-Bus 83 N), Precinct #3 Palmhurst (N Glasscock & 2 1/2) and Precinct #3 La Suena Subdivision in the total amount of $152,541.83.
Attachments:
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Approval to accept rebate checks from Comdata Product Services (Fuel Purchases) in the amount of $2,618.55.
Attachments:
5.
a. Acceptance and approval of the (final form of agreement-approved by legal) AIA Forms of Agreement between Hidalgo County and DANNENBAUM ENGINEERING COMPANY (approved by CC under AI#29030/10-11/11)in connection with the provision of architectural services for: "Building Repairs/Renovations, Additions and/or Alterations to the HIDALGO COUNTY RESTITUTION CENTER located at 1124 "M" Road Project located in Precinct No. 4” in connection to contract #C-11-097-05-10;
b. Requesting authorization/approval to solicit/request proposals from awarded Job Order Contractors (through County's membership and participation in various cooperative purchasing programs/association, etc.) for "Building Repairs/Renovations, Additions and/or Alterations to the HIDALGO COUNTY RESTITUTION CENTER located at 1124 "M" Road, Edinburg, Texas within Hidalgo County Precinct No. 4” Project #12-078-OGG from:
1. Herrera & Hunt, Inc., Alpha Building Corporation and CAS Companies so as to determine the best value under TX . Local Government Code 271.113; OR, in the alternative;
2. Request authority to proceed with sealed procurement process through conventional construction method and approval to advertise same with plans and specifications drafted through contracted engineer, DANNENBAUM ENGINEERING COMPANY for both JOC proposal and sealed bid advertisement (whichever applicable).
b. Requesting authorization/approval to solicit/request proposals from awarded Job Order Contractors (through County's membership and participation in various cooperative purchasing programs/association, etc.) for "Building Repairs/Renovations, Additions and/or Alterations to the HIDALGO COUNTY RESTITUTION CENTER located at 1124 "M" Road, Edinburg, Texas within Hidalgo County Precinct No. 4” Project #12-078-OGG from:
1. Herrera & Hunt, Inc., Alpha Building Corporation and CAS Companies so as to determine the best value under TX . Local Government Code 271.113; OR, in the alternative;
2. Request authority to proceed with sealed procurement process through conventional construction method and approval to advertise same with plans and specifications drafted through contracted engineer, DANNENBAUM ENGINEERING COMPANY for both JOC proposal and sealed bid advertisement (whichever applicable).
B.
Pct. 1
1.
a. Requesting recission of Agenda Item #30883 (both a & b-CC meeting of 2-07-12) as several revisions/modifications to the plans and specifications in connection to the "Turnkey Purchase and Installation of Solar Powered Lights for Precinct One-Phase II" were made so as to allow the acquisition of additional light equipment for installation; and
b. Acceptance of new proposal received from awarded vendor, Facility Solutions Group (FSG) in the amount of $424,948.16 through the County's participation/membership with Buy Board for the "Turnkey Purchase and Installation of Solar Powered Lights for Precinct One-Phase II" as modified plans and specifications were re-drafted by Mr. Raul Sesin, P.E., Hidalgo County Planning Department pursuant to the Precinct's request, in connection with the Energy Efficiency and Conservation Block Grant (EECBG) Functions/Activities with authority to process requisition when submited through Procurement Project #2012-065-MSS; and
c. Acceptance and approval to enter into interlocal Agreements with the Cities of La Villa, Edcouch, Elsa and Mercedes for the provision of services for the installation of solar lighting within each city as detailed on the plans/specifications of the Phase II project as referenced above for each city in connection with the Energy Efficiency and Conservation Block Grant (EECBG) Functions/Activities through Procurement Project #2012-065-MSS.
b. Acceptance of new proposal received from awarded vendor, Facility Solutions Group (FSG) in the amount of $424,948.16 through the County's participation/membership with Buy Board for the "Turnkey Purchase and Installation of Solar Powered Lights for Precinct One-Phase II" as modified plans and specifications were re-drafted by Mr. Raul Sesin, P.E., Hidalgo County Planning Department pursuant to the Precinct's request, in connection with the Energy Efficiency and Conservation Block Grant (EECBG) Functions/Activities with authority to process requisition when submited through Procurement Project #2012-065-MSS; and
c. Acceptance and approval to enter into interlocal Agreements with the Cities of La Villa, Edcouch, Elsa and Mercedes for the provision of services for the installation of solar lighting within each city as detailed on the plans/specifications of the Phase II project as referenced above for each city in connection with the Energy Efficiency and Conservation Block Grant (EECBG) Functions/Activities through Procurement Project #2012-065-MSS.
Attachments:
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (appraisal) services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of Appraisal Services for Precinct No. 1 services,
| Total Scores | Leonel Garza & Associates | Professional Appraisal Services | HLH Appraisal Services |
| Evaluator 1 | 100 | 95 | 79 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of __________________________ for: the provision of professional Appraisal services within Hidalgo County Pct. #1.
Attachments:
C.
Tax Office
1.
a. Discussion, acceptance and approval of request & recommendation by the Hidalgo County Tax Office to enter into an agreement for the "Remote Deposit Capture Services " only, with services provided by First National Bank in connection to the the County's current agreement Contract #C-09-065-04-17 and thus permit the Tax Office to automate and provide to customers an efficient payment process thus saving time and money; and
b. Approval for County Judge, Elected Official and or Executive Officer to complete and sign the execution of this agreement so as to allow the services to be implemented.
b. Approval for County Judge, Elected Official and or Executive Officer to complete and sign the execution of this agreement so as to allow the services to be implemented.
Attachments:
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation:
1. Consulation with attorney Re: Electric Sales Agreement
1. Consulation with attorney Re: Electric Sales Agreement
C.
C-1529-08-I; Dyer v. Hidalgo County, et al
D.
Claim of Maria E. Lozoya
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation:
1. Consultation with attorney Re: Electric Sales Agreement
1. Consultation with attorney Re: Electric Sales Agreement
C.
C-1529-08-I; Dyer v. Hidalgo County, et al
D.
Claim of Maria E. Lozoya
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn