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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 17, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
Minutes Packet
Attachments:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Budget & Mgmt./Workers Comp.:
Requesting permission/approval of travel request for Damaris SanMiguel, Dina Trevino, Rey Salazar, Flora Vazquez, and Joe Jackson, to attend the 2012 County Mgmt. Institue to be held on May 2-4, 2012 in Austin, TX.
Requesting permission/approval of travel request for Damaris SanMiguel, Dina Trevino, Rey Salazar, Flora Vazquez, and Joe Jackson, to attend the 2012 County Mgmt. Institue to be held on May 2-4, 2012 in Austin, TX.
Attachments:
C.
I. T. Department:
Requesting permission for Renan Ramirez to travel to San Antonio, Texas May 22-24, 2012 to attend the Texas Association of Governmental IT Managers 2012 Conference.
Requesting permission for Renan Ramirez to travel to San Antonio, Texas May 22-24, 2012 to attend the Texas Association of Governmental IT Managers 2012 Conference.
Attachments:
D.
Veterans Services:
Requesting permission to allow Felix Rodriguez to travel to Houston, Texas to attend the TVC Accredited Training on April 25-27, 2012 (Texas Veterans Commission will cover all travel expenses)
Requesting permission to allow Felix Rodriguez to travel to Houston, Texas to attend the TVC Accredited Training on April 25-27, 2012 (Texas Veterans Commission will cover all travel expenses)
Attachments:
E.
Approval to submit application to the Texas Facilities Commission for the Federal Surplus Property Program to receive Federal Surplus Property and authority for County Judge to sign documents.
Attachments:
F.
Law Library:
Acceptance of donation to The Law Library from Joanna V. Troppy in the amount of $125.00.
Acceptance of donation to The Law Library from Joanna V. Troppy in the amount of $125.00.
Attachments:
G.
Fire Marshal:
Requesting permission for Juan Martinez, Fire Marshal to attend the Texas Division of Emergency Management Council in Kingsville, TX, May 7-9, 2012.
Requesting permission for Juan Martinez, Fire Marshal to attend the Texas Division of Emergency Management Council in Kingsville, TX, May 7-9, 2012.
Attachments:
H.
Proclamation designating April 2012 as National County Government Month - "Healthy Counties, Healthy Families"
Attachments:
6.
County Judge's Office:
A.
Approval of Proclamation in Support of MADD’s PowerTalk 21 initiatives and designating April 21 as PowerTalk 21 Day.
Attachments:
B.
Discussion and update on Video Teleconference with U.S. Senator John Cornyn, held in Harlingen on Friday, April 13, 2012.
Attachments:
7.
County Courts at Law:
A.
County Court At Law #4 (1100):
1. Approval to reclassify the following full time position effective 05/07/2012, as per Sections 6.27-6.33 of the Hidalgo County Personnel Manual.
2. Approval of the following personnel actions:
3. Approval of revised salary schedule.
1. Approval to reclassify the following full time position effective 05/07/2012, as per Sections 6.27-6.33 of the Hidalgo County Personnel Manual.
| Current | Proposed | |||
| Slot No. | Position Title | Budgeted Salary | Position Title | Budgeted Salary |
| 0002 | Bailiff/ Court Administrator/ Court Interpreter | $80,480.00 | Court Administrator/ Court Interpreter | $71,240.00 |
2. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Budgeted Salary |
| Delete | 0005 | Assistant Court Coordinator | $32,760.00 |
| Create | 0006 | Bailiff | $42,000.00 |
3. Approval of revised salary schedule.
8.
Sheriff's Office - Chief Martinez:
A.
Sheriff's Office - (1284):
1. Approval for acceptance of cooperative agreement between Hidalgo County
Sheriff's Office and the U.S. Department of Justice, Drug Enforcement Administration
(DEA).
2. Approval of Certification of Revenues by the County Auditor for the DEA cooperative
agreement for overtime.
3. Approval of appropriation of funding for overtime in the amount of $17,202.25.
1. Approval for acceptance of cooperative agreement between Hidalgo County
Sheriff's Office and the U.S. Department of Justice, Drug Enforcement Administration
(DEA).
2. Approval of Certification of Revenues by the County Auditor for the DEA cooperative
agreement for overtime.
3. Approval of appropriation of funding for overtime in the amount of $17,202.25.
Attachments:
B.
Authorization and Approval for County Judge, as authorized official, to sign Closeout Grant Adjustment Notice for the 2008 Operation Stonegarden Grant.
Attachments:
C.
1. Approval and Acceptance of extension of the 2009 Operation Stonegarden Grant. New termination date is 04/30/12. (Prior termination date was 04/01/12.)
2. Authorization for County Judge, as authorized official, to sign required documents (grant adjustment notice, and exhibits b & c).
2. Authorization for County Judge, as authorized official, to sign required documents (grant adjustment notice, and exhibits b & c).
Attachments:
D.
Approval of the resolution, receipt of agreement, affidavit, and declaration of surplus pursuant to the statute regarding the retirement of Hidalgo County Sheriff's Office K-9 "Cody" due to medically required reasons. With approval for K-9 handler Senior Deputy Jaime Garcia to keep and house (Transfer of Ownership) K-9 "Cody" after removal from Hidalgo County Sheriff's Office service.
Attachments:
E.
Requesting approval for reimbursement for Sheriff Guadalupe Trevino in the amount of $99.27. Reimbursement is being requested due to Sheriff Trevino having to pay for fuel expense after Comdata card did not work.
Attachments:
F.
Approval of 2012 appropriation of funds for the Jail Commissary Account (2102) in the amount of $48,000.00.
Attachments:
9.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
10.
IT Department - Renan Ramirez
A.
Planning Dept.:
Authorization and approval of current service plan through the County's membership/participation with Contract: DIR-SDD-604 with Verizon Wireless (Requisition# 214061) for the following:
Authorization and approval of current service plan through the County's membership/participation with Contract: DIR-SDD-604 with Verizon Wireless (Requisition# 214061) for the following:
| Employee Name: | Employee Number: | Service Plan: | Service Plan Cost: | Months: | Cell Phone Number: |
| Jose Tovar | 140619 | Nationwide Unl. Talk & Text + Taxes & Fees | $72.89 + $5.00 = $77.89 | January-April 2012 | 956-648-7780 |
| Humberto Garza | 100315 | Nationwide Unl. Talk & Text + Taxes & Fees | $72.89 + $5.00 = $77.89 | January-April 2012 | 956-648-7857 |
| Roy Cantu | 158887 | Nationwide Unl. Talk & Text + Taxes & Fees | $72.89 + $5.00 = $77.89 | January-April 2012 | 956-648-7860 |
| Rodolfo Rios | 154385 | Nationwide Unl. Talk + Taxes & Fees | $56.69 + $5.00 = $61.69 | January-April 2012 | 956-648-7923 |
| Gilberto Pecina | 159131 | Nationwide Talk Small Business SHR 4000 + Taxes & Fees | $39.15 + $5.00 = $44.15 | January-April 2012 | 956-648-7053 |
| Jonathan Isidro | 180033 | Nationwide Talk Small Business SHR 4000 + Taxes & Fees | $39.15 + $5.00 = $44.15 | January-April 2012 | 956-515-6020 |
| Edgar Isidro | 166618 | Nationwide Talk Small Business SHR 4000 + Taxes & Fees | $39.15 + $5.00 = $44.15 | January-April 2012 | 956-648-7812 |
| Efrain Ceballos | 181722 | Nationwide Talk Small Business SHR 4000 + Taxes & Fees | $39.15 + $5.00 = $44.15 | January-April 2012 | 956-648-7006 |
| Arturo A. Hernandez | 180181 | Nationwide Talk Small Business SHR 4000 + Taxes & Fees | $39.15 + $5.00 = $44.15 | January-April 2012 | 956-515-6860 |
Attachments:
11.
Urban County - Diana Serna:
A.
Urban County Program on behalf of Hidalgo County Precinct No. 1 and the City of Elsa, is requesting authority to purchase Fire Station/Equipment (bunker gear) for the Elsa Volunteer Fire Department. Purchase will be made from Casco Industries, Inc. (contract #363-10) an approved vendor through Hidalgo County’s membership and participation with Buyboard. The total amount for the purchase is $24,904.75 (quote attached), as requested by the Hidalgo County Precinct No. 1 for the Elsa Volunteer Fire Department utilizing UCP FY 24 (2011) Pct. 1 Fire Station/Equipment line item.
Attachments:
B.
Urban County Program on behalf of the City of San Juan is requesting consideration and action to award and enter into a construction contract with FJW Construction for the Water/Sewer Improvements project in the amount of $248,337.00, utilizing City of San Juan funds and UCP Years 19, 21, 22, 23, & 24 (2006, 2008, 2009, 2010 & 2011), Urban County Water/Sewer Improvements line item.
Attachments:
C.
Urban County Program on behalf of Hidalgo County Precinct No. 1 and the City of La Villa, is requesting authority to purchase Fire Station/Equipment (bunker gear) for the La Villa Volunteer Fire Department. Purchase will be made from Casco Industries, Inc. (contract #363-10) an approved vendor through Hidalgo County’s membership and participation with Buyboard. The total amount for the purchase is $39,631.94 (quote attached), as requested by the Hidalgo County Precinct No. 1 for the La Villa Volunteer Fire Department utilizing UCP FY 23 (2010) Pct. 1 Fire Station/Equipment line item and City of La Villa general funds.
Attachments:
D.
The Urban County Program on behalf of the City of Progreso is requesting approval and award of best and final negotiated contract with Raba Kistner Consultants, Inc. in the amount of $8,650.00 utilizing CDBG Year 23 & 24 (2010 & 2011) for the City of Progreso – Street Improvements.
Attachments:
12.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
13.
Head Start Program - Teresa Flores:
A.
Proclamation for Week of the Young Child
Attachments:
14.
Right of Way - Joe Pena:
A.
Discussion and Authorization to approve appraisal waiver on donated land and pay damages in the amount of $8,700.00 on the Mile 17 North Road Project - Parcel 5 (Pct 1).
Attachments:
15.
Planning Department - Raul Sesin:
A.
1. Release of Letter of Credit
a. Las Estrellas No. III Subdivision – Pct. 3 (Forrest N. Runnels Jr.)
a. Las Estrellas No. III Subdivision – Pct. 3 (Forrest N. Runnels Jr.)
Attachments:
16.
Precinct #4 - Comm. J. Palacios:
A.
Requesting approval to accept the Memorandum of Understanding between Hidalgo County Veterans Service Department and the Veterans Affairs, Veterans Center for counseling services at the McAllen Veterans Center.
17.
Budget & Management - Sergio Cruz:
A.
1. Discussion, consideration and approval to surplus 3 tracts of land totaling 12.25 acres out of lot (15) fifteen, section 245 of the Texas-Mexican Railway survey of land for the purpose of disposition to another political subdivision.
2. Discussion, consideration and approval of an Interlocal Cooperation Agreement Between Hidalgo County Drainage District #1 and the County of Hidalgo for the sale and purchase terms of certain property to Hidalgo County Drainage District #1 made payable by funds of the Drainage District for a total of $575,626.
2. Discussion, consideration and approval of an Interlocal Cooperation Agreement Between Hidalgo County Drainage District #1 and the County of Hidalgo for the sale and purchase terms of certain property to Hidalgo County Drainage District #1 made payable by funds of the Drainage District for a total of $575,626.
Attachments:
B.
Budget Appropriations:
1.
Justice Crt Bldg Security (1245): Approval of 2012 appropriation of funds for Justice Court Building Security in the amount of $15,079.56 to fund purchase of surveillance camera software and hardware for Pct. 2 Justice of the Peace offices.
Attachments:
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
B.
Pct. 3
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with professional engineering services required for an "Environmental Study" regarding Pct. 3 Old Administration Bldg., Warehouse and Shop Complex;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with professional engineering services required for an "Environmental Study" regarding Pct. 3 Old Administration Bldg., Warehouse and Shop Complex;
| Firms | Grade | Rank |
| L&G | 99 | |
| Izaguirre Eng. Group | 84 | |
| DOS Logistics | 90 |
c. Authority for the Purchasing Department to negotiate a professional services contract with No. 1 ranked firm of __________________________for the provision of "Environmental Study" services;
d. Subject to results of environmental study report, requesting authority to proceed with the following options:
1. Advertise the sale or exchange of the properties as previously authorized by CC in July 2011 (which would include any updated fair market value appraisals and the adjustment of the minimum acceptable bids given the impact of the environmental report results, if any); OR
2. Dispose of the property through any of the other options/exceptions permitted under Texas LGC 272.001; OR,
3. Proceed to demolish the structures (improvements) on property in accordance with any statutorily required abatements, remediations, clean-up or the like as a result of the environmental study reports of soil and/or structures, if applicable;
C.
Elections Department
1.
Requesting approval of a "clarification/correction" to awarded agenda item No. 29069 approved by CC on October 18, 2011 for the project: "Renovations and Additions to the Elections Warehouse"(2011-147-09-20-MSS), where the awarded contingency allowance of $25,000.00 was specifically made for HVAC, be modified to be a general contingency allowance thus allowing unforseen construction costs be covered by this allowance and avoid project total cost to increase.
Attachments:
D.
Colonia Access Program Pct. 2
1.
Seeking approval of Change Order No. 1 with contractor Homero Alvarez dba Alvarez Construction for Morningside South Subdivision, Pct. No. 2 reflecting an additional 101 calendar days to contract time due to rain days and the acquisition of Hidalgo County Crossing Permit and Hidalgo County Irrigation District #2 Permit and the coordination with Irrigation District operations as submitted through project engineer SAM Engineering and Surveying, Inc. (C-CAP-11-022-03-07).
Attachments:
E.
Sheriff's Office
1.
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7) an item that can be obtained from only one source;
b. Requesting approval of a "Sole Source Declaration" for AFIX Technologies" including authority to renew our support services with AFIX Technologies for the AFIX Tracker LE and AFIX Verifier beginning on May 26, 2012 for a period of 12 months in the yearly amount of $2,037.50 thru requisition # 212150.
b. Requesting approval of a "Sole Source Declaration" for AFIX Technologies" including authority to renew our support services with AFIX Technologies for the AFIX Tracker LE and AFIX Verifier beginning on May 26, 2012 for a period of 12 months in the yearly amount of $2,037.50 thru requisition # 212150.
19.
Open Forum
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-11-1839-F; Jose Alfredo Gallegos v. Hidalgo County Precinct #4
D.
CL-09-1306-B; Fernando Elizondo v. Daniel Rodriguez v. Ernesto Solis
E.
CL-12-1033-E; Oscar Vela v. Hidalgo County Sheriff's Office and Club Fuego, LLC
F.
CL-12-1006-F; Maria Isabel Martinez and Hector Javier Loredo v. County of Hidalgo
G.
EEOC Charge No. 451-2011-01873; Oscar Leyva
H.
Claim of Oscar Reyna
I.
Claim of Hidalgo County against Alma L. Jovellar
J.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Soft Touch - Tax Abatement.
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-11-1839-F; Jose Alfredo Gallegos v. Hidalgo County Precinct #4
D.
CL-09-1306-B; Fernando Elizondo v. Daniel Rodriguez v. Ernesto Solis
E.
CL-12-1033-E; Oscar Vela v. Hidalgo County Sheriff's Office and Club Fuego, LLC
F.
CL-12-1006-F; Maria Isabel Martinez and Hector Javier Loredo v. County of Hidalgo
G.
EEOC Charge No. 451-2011-01873; Oscar Leyva
H.
Claim of Oscar Reyna
I.
Claim of Hidalgo County against Alma L. Jovellar
J.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Soft Touch - Tax Abatement.
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn