 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING June 12, 2012 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
Minutes Packet
Attachments:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Request by Texas Alcoholic Beverage Commission to use the "M" Rd. Facility for firearms familiarization course on Saturday, June 16, 2012 from 1-5pm
C.
Elections Department:
Requesting approval to advertise/hire for the following:
Requesting approval to advertise/hire for the following:
| Position | Slot # | Grade |
| Voter Registration Specialist | 0022 | 5 |
Attachments:
D.
Purchasing Department:
Requesting approval to advertise/hire for the following:
Requesting approval to advertise/hire for the following:
| Position | Slot # | Grade |
| Buyer II | 0016 | 9 |
Attachments:
E.
Fire Marshal:
Requesting permission for Juan Martinez, Fire Marshal to attend the Texas Forest Service Incident Response Training in Waco, Texas. First training is scheduled for July 8-13, 2012 and second training is scheduled for August 19-25, 2012. The lodging and fuel expense will be provided by the Texas Forest Service and the meal expense will be reimbursed to the County.
Requesting permission for Juan Martinez, Fire Marshal to attend the Texas Forest Service Incident Response Training in Waco, Texas. First training is scheduled for July 8-13, 2012 and second training is scheduled for August 19-25, 2012. The lodging and fuel expense will be provided by the Texas Forest Service and the meal expense will be reimbursed to the County.
Attachments:
F.
Health & Human Services Department:
Requesting permission to allow Brenda G. Salazar to travel to Austin, Texas for Heart & Stroke Health Cities Liaision Collaboration Meeting on June 28-30, 2012 (all expenses to be reimbursed by the State directly to employee)
Requesting permission to allow Brenda G. Salazar to travel to Austin, Texas for Heart & Stroke Health Cities Liaision Collaboration Meeting on June 28-30, 2012 (all expenses to be reimbursed by the State directly to employee)
Attachments:
G.
Public Defenders Office:
Requesting permission for Jose Martinez, Assistant Public Defender for travel to attend the Winning Trial Tactics on July 11-13, 2012 to South Padre Island, Texas.
Requesting permission for Jose Martinez, Assistant Public Defender for travel to attend the Winning Trial Tactics on July 11-13, 2012 to South Padre Island, Texas.
Attachments:
H.
Safety Division:
Requesting permission/approval of travel request for Armando Guzman and Lorenzo Ortiz to attend the Texas Forest Services 2012 Position Specific Training to be held in Waco, Texas on June 25-28, 2012
Requesting permission/approval of travel request for Armando Guzman and Lorenzo Ortiz to attend the Texas Forest Services 2012 Position Specific Training to be held in Waco, Texas on June 25-28, 2012
Attachments:
I.
Discussion, consideration and action on Mercado Delta Lease Agreement and County of Hidalgo
J.
Discussion and appropriate action regarding the Open Forum agenda item and related policies and procedures as applicable
Attachments:
6.
Constables:
A.
Constable Pct. #4:
Discussion, consideration, and approval for Hidalgo County Constable Precinct 4 to enter into an Interlocal Cooperative Agreement with Hall County Sheriff's Office for the purposes of TLETS/ NLETS access on their COPSync message switch.
Discussion, consideration, and approval for Hidalgo County Constable Precinct 4 to enter into an Interlocal Cooperative Agreement with Hall County Sheriff's Office for the purposes of TLETS/ NLETS access on their COPSync message switch.
B.
Constable Pct. #4:
Discussion, consideration, and approval for Hidalgo County Constable Precinct 4's continued participation in Texas 1033 surplus property program.
Discussion, consideration, and approval for Hidalgo County Constable Precinct 4's continued participation in Texas 1033 surplus property program.
Attachments:
7.
County Judge's Office:
A.
Appointment of the City of McAllen’s nominee to the Hidalgo County Regional Mobility Authority (term 2/2/12-2/1/14)
B.
Appointment of Armando Lozano as volunteer intern at Public Affairs Division
8.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Approval to select the names for the 2012 Grievance Committee, pursuant to Texas Local Government Code Section 152.015.
Attachments:
9.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting authorization to submit the renewal grant application for the Regional and Local Services System FY 13 funding in the amount of $102,403.44.
Attachments:
C.
1. Requesting authorization to appropriate an additional amount of $12,000.00 of TB Division Program Income projected to be generated through 08/31/12.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor.
Attachments:
10.
Urban County - Diana Serna:
A.
The County of Hidalgo Urban County Program (UCP) is disclosing that Santos Villarreal, who has applied for Owner-Occupied Rehabilitation housing assistance, is the cousin of the Disaster Recovery Program Intake Clerk II, Angelita Ramos.
Attachments:
B.
The Urban County Program is requesting the award of bids and approval of contract for the demolition and reconstruction of the following:
1. (1) Unit in the Countywide area in the amount of $47,400.00 to Rigney Construction & Development.
2. (1) Unit in the City of San Juan, (1) unit in the City of Edcouch, (1) unit in the City of Progreso and (2) units in the City of Weslaco in the amount of $243,510.00 to G & G Contractors.
1. (1) Unit in the Countywide area in the amount of $47,400.00 to Rigney Construction & Development.
2. (1) Unit in the City of San Juan, (1) unit in the City of Edcouch, (1) unit in the City of Progreso and (2) units in the City of Weslaco in the amount of $243,510.00 to G & G Contractors.
C.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) 'a professional service';
2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) architectural firms from the county’s approved “pool” as graded and evaluated by the City of Hidalgo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 23 & 24 (2010 & 2011) City of Hidalgo, Non-Residential Historical Preservation project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) architectural firms from the county’s approved “pool” as graded and evaluated by the City of Hidalgo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 23 & 24 (2010 & 2011) City of Hidalgo, Non-Residential Historical Preservation project.
| Professional Service Firm | Grade | Ranked |
| EGV Architects, Inc. | 94.50 | |
| Megamorphosis, Inc. | 88.00 | |
| Gomez Mendez Saenz, Inc. | 84.34 |
3. Authority to negotiate a professional architectural service contract with the highest ranked firm of
for the provision of architectural services for Urban County Program Year 23 & 24 (2010 & 2011) City of Hidalgo, Non-Residential Historical Preservation project.
Attachments:
11.
Elections Administration - Yvonne Ramon:
A.
1. Discussion and/or action, including but not limited to Elections updates
2. Discussion and Approval of Early Voting Sites for the Primary Runoff Election, July 31, 2012.
2. Discussion and Approval of Early Voting Sites for the Primary Runoff Election, July 31, 2012.
Attachments:
B.
1. Approval of 2012 certification of revenues, as certified by the County Auditor, for 2011 Chapter 19 funds.
2. Approval of 2012 appropriation of funds for Chapter 19 funds (1283) in the amount of $110,483.25.
2. Approval of 2012 appropriation of funds for Chapter 19 funds (1283) in the amount of $110,483.25.
Attachments:
12.
Head Start Program - Teresa Flores:
A.
Requesting Authorization/Approval to Solicit/Request Proposals from Awarded Job Order Contractors (Through County's Membership and Participation in Various Cooperative Purchasing Program/Associations, etc.) for the Roof Repair of the Palmview III Head Start Center
- Facilities USA, LLC; Alpha Building Corporation and CAS Companies so as to determine the best value under Texas Local Government Code 271.113
Attachments:
13.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land also known as Parcel 3, Minnesota Drainage Project. (Pct.2)
Attachments:
B.
Authorization for County Judge to execute closing documents for the Edinburg Airport Property.
Attachments:
14.
Precinct #2 - Comm. H. Palacios:
A.
Requesting acceptance and approval of Change Order No.2 with increase in the amount of $5,705.40 and increase total days of (93) calendar days, with Saenz Utility Contractor, Ltd (#C-11-044A-06-28) contracted vendor for "Tower Road Phase I Project", reason for extension: unable to start work due to storm sewer system being installed (83 days) and another (10) due to inclement weather, with authority for County Judge or Court Member to execute document.
Attachments:
15.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Presentation of correspondence from vendor, Bouganvilias Construction, for Commissioner's Court to permit/approve the withdrawals of the bid submitted for the construction of a new Constable, Pct. #1 building/offices; and, if approved,
b. Discussion and action in connection with County's options to possibly retain Bid Bond (5% of vendor's bid amount) from Bouganvilias Construction, if applicable and feasible;
c. Presentation of bids received for the purposes of award the base bid to the lowest responsive responsible bidders for the following projects:
b. Discussion and action in connection with County's options to possibly retain Bid Bond (5% of vendor's bid amount) from Bouganvilias Construction, if applicable and feasible;
c. Presentation of bids received for the purposes of award the base bid to the lowest responsive responsible bidders for the following projects:
| Project No. |
Description |
Bid Award Recommended Vendor |
Bid Amount |
Recommendation by: |
|
| A. | 2012-028-05-09-MSS |
Hidalgo County -Construction of New Constable Precinct No. 1 Offices |
Holchemont, LTD |
$724,000.00 |
Project Architect: Alcocer Garcia Associates, Inc. Construction Manager: G.A.S. Enterprises, Inc. |
| B. | 2012-028A-05-09-MSS |
Hidalgo County -Construction of New Constable Precinct No. 1 Offices-Parking Lot and Off-Site Drainage |
FJW Construction |
$431,513.25 |
Project Engineer: Guzman and Munoz Engineering and Surveying, Inc. Construction Manager: G.A.S. Enterprises, Inc. |
Attachments:
- Bid Bond Bougamilias Construction
- Withdrawal Reques Frm Bougamilia Const
- Participating Vendors List -Parking Lot and Drainge
- FJW Construction Bid Page
- Holchemont Construction Bid Page
- Constable Pct 1 Offices -Participating Vendors List
- Award Recom Constable Pct 1 Offices and Site Work Prkng and Drainage
5.
a. Approval to rescind action taken by Commissioners Court on May 8, 2012 on Agenda Item #32015 for the approval of an "Amendment" to Contract #C-12-008A-03-20-MEG-Printing Services And Related Supplies (approved by CC 03/20/12); and
b. Acceptance and approval of the revised "Amendment" to Contract #C-12-008A-03-20-MEG-Printing Services And Related Supplies, so as to proceed with the execution of the contract including the revised amendment.
b. Acceptance and approval of the revised "Amendment" to Contract #C-12-008A-03-20-MEG-Printing Services And Related Supplies, so as to proceed with the execution of the contract including the revised amendment.
6.
Requesting approval of a professional engineering services agreement with L&G ENGINEERING LABORATORY, LLC d/b/a L&G ENGINEERS, INC. for the purposes of "Construction Material Testing" in connection to the "HIDALGO COUNTY PRECINCT NO. 4 PROJECTS" (on an as needed basis).
Attachments:
7.
Approval to re-state agreement between Lexis Nexis and Hidalgo County Public Defender's Office to incorporate additional access at no additional cost.
Attachments:
8.
As requested by County Judge's Office and pursuant to Article 3.02, requesting an additional extension (to 7-31-12), for the current agreement between Hidalgo County and Paul Vazaldua, d/b/a, Vazaludua and Associates for Consulting Services for Energy Efficiency Strategy Conservation" as the County underestimated the time required for consultant to complete the task given the delays on the part of the County to provide necessary information.
Attachments:
B.
Pct. 2
1.
Pursuant to current contract with R. Gutierrez Engineering Corporation (article 12) C-05-229-06-21, a request for approval by engineer to permit the subcontracting of Ambiotec Engineering Group in connection with Work Authorization No. 2-Tower Road Project;
C.
Pct. 3
1.
Approval of an Amendment No. 4 to the current agreement between Hidalgo County and Cook-Joyce for the provision of engineering services in connection with Precinct #3's Penitas Landfill to reflect the continuation of the scope of work.
D.
Pct. 4
1.
Requesting approval of Change order No 1 (increase) in the amount of $4,321.00 (need to install additional footage and one (1) double drive gate with additional fifteen (15) additional working days to finalize project) with awarded/contracted vendor, Central Fence & Supply, LTD-C-12-079-05-08 for the "Turnkey Purchase and Installation of Galvanized Fence" with authority for County Judge, or Court Member to execute document.
Attachments:
E.
Health & Human Services Dept.
1.
Requesting acceptance and approval of Two (2) Interlocal Cooperation Agreement between Hidalgo County Health & Human Services and Texas Engineerings Extension Service (TEEX), a member of the Texas A & M University System to provide the following training for personnel, including emergency response managers, first-line supervisors and administrators who will play critical roles in public health planning and emergency response:
1. Early Warning Infectious Disease Surveillance (EWIDS)
2. Operation Lone Star (OLS)-Full Scale Exercise (FSE)
1. Early Warning Infectious Disease Surveillance (EWIDS)
2. Operation Lone Star (OLS)-Full Scale Exercise (FSE)
Attachments:
F.
Colonia Access Program Pct. 2
1.
Presentation by project engineer, DOS Logistics, Inc. of recommendation for Commissioner's Court to consider and award the lowest bid meeting all specifications to 2GS, LLC in the amount of $80,125.00 for Bid No. CAP-12-115-05-26-YSI “Road Reconstruction for Esperanza Estates Subdivision.”
Attachments:
G.
Colonia Access Program Pct. 3
1.
Requesting approval of Work Authorization No. 1 for contract # C-CAP-12-128-05-22 with a proposed fee of $76,752.71 with Javier Hinojosa Engineering to provide Plans, Specifications and Estimate and Construction Inspection for Round 3 BCAP Project to Hidalgo County Precinct No. 3 for various Border Colonia Access Program Round III Projects.
Attachments:
H.
Sheriff's Office
1.
Sheriff's Office:
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7)(A) ...items for which competition is precluded because of proprietary or secret processes;
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7)(A) ...items for which competition is precluded because of proprietary or secret processes;
b. Approval of the Sole Source Declaration for Spillman Technologies, Inc. including authority to purchase and approve Scanning Licenses for 25 scanners being procured thru the DIR contract 1623 for the Sheriff's Office thru requisition 216041 in the amount of $20,351.74.
Attachments:
16.
Open Forum
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Brian Valadez
D.
Claim of Jorge G. Jaber
E.
C-2051-11-B; Juan Carlos Valdivia v. County of Hidalgo
F.
C-2643-11-C; Tomas Fonseca et al v. City of Weslaco and County of Hidalgo
G.
C-1590-12-C; Mirthala Lopez v. Juan Vasquez and Hidalgo County
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Brian Valadez
D.
Claim of Jorge G. Jaber
E.
C-2051-11-B; Juan Carlos Valdivia v. County of Hidalgo
F.
C-2643-11-C; Tomas Fonseca et al v. City of Weslaco and County of Hidalgo
G.
C-1590-12-C; Mirthala Lopez v. Juan Vasquez and Hidalgo County
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn