SPECIAL MEETING - SEPTEMBER 11, 2012
BE IT REMEMBERED, that on this 11th day of September A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING September 11, 2012 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. #3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. #4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve all items listed on the Consent Agenda.
Vote: 4 - 0 - Unanimously
1.
AI-34141
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-33952
2012 - Pct #1 (1200) R&B
B.
AI-34020
2012 - Pct.2 R&B (1200)
C.
AI-33935
2012 – Pct#2 R&B (1200)
D.
AI-33909
2012 - Pct #3 Parks (1100)
E.
AI-33908
2012 - Pct #3 Sanitation (1100)
F.
AI-33930
2012 - Pct #3 Sanitation (1100)
G.
AI-33961
2012 - Pct. #4 Road Maint. (1200)
H.
AI-34082
2012 - County Clerk (1100)
I.
AI-34083
2012 - County Clerk Rec. Mgmt. (1237)
J.
AI-34084
2012 - County Clerk Rec. Mgmt. (1238)
K.
AI-34041
2012 - DBM Employee Benefits (2201)
L.
AI-34028
2012 - Probate Court (1243)
M.
AI-34027
2012 - Probate Court (1100)
N.
AI-33881
2012 - Constable Pct. #1 (1100)
O.
AI-33940
2012 - Human Resources (1100)
P.
AI-33899
2012 - 92nd District Court (1100)
Q.
AI-34030
2012 - 93rd District Court (1100)
R.
AI-34103
2012 - County Judge (1100)
S.
AI-34085
2012 Purchasing (1100)
T.
AI-34042
2012 - Right of Way (1200)
U.
AI-33890
2012 - Tax Office (1100)
V.
AI-33942
2012 - Health & Human Services Dept. (1293)
W.
AI-33914
2012 - Elections Department (1100)
X.
AI-33907
2012 - J.P. 4/1 (1100)
Y.
AI-33903
2012 - J.P. 4/1 (1100)
3.
2012 Interdepartmental transfers:
A.
AI-33960
Pct. #4 CO 2010 A&B(1342):
Approval of 2012 interdepartmental transfer within Pct. #4 CO2010A&B Drainage Improvement Project from (program 036) to San Carlos Drain (program 050) in the amount of $100.00
Approval of 2012 interdepartmental transfer within Pct. #4 CO2010A&B Drainage Improvement Project from (program 036) to San Carlos Drain (program 050) in the amount of $100.00
B.
AI-34023
Pct. #2 C.O.'s (1339):
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1339 from program (038) to program (045) in the amount of $300.00
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1339 from program (038) to program (045) in the amount of $300.00
4.
Planning Department:
A.
AI-34057
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
AI-33937
1. The North Alamo Water Supply Corporation:
a. Aza Subdivision- Will be boring a 2" PVC casing for service connection East of FM 1015 on Mile 13 1/2 North.
b. 790 feet East of FM 1015- 2" PVC casing Dual Service and 921 feet East of FM 1015- 2" casing Single Service.
2. Quintanilla, Headley & Associates:
a. The contractor proposed to install an 18" RCP storm sewer line on the East side of Minnesota Road for Las Estrellas Subdivision IV. The 18" RCP line will start at the South property line of the Subdivision and run North 2,385.0 LF to an existing drain ditch, being 5.0' West fo the East ROW line of Minnesota Road.
a. Aza Subdivision- Will be boring a 2" PVC casing for service connection East of FM 1015 on Mile 13 1/2 North.
b. 790 feet East of FM 1015- 2" PVC casing Dual Service and 921 feet East of FM 1015- 2" casing Single Service.
2. Quintanilla, Headley & Associates:
a. The contractor proposed to install an 18" RCP storm sewer line on the East side of Minnesota Road for Las Estrellas Subdivision IV. The 18" RCP line will start at the South property line of the Subdivision and run North 2,385.0 LF to an existing drain ditch, being 5.0' West fo the East ROW line of Minnesota Road.
B.
AI-34099
Texas Gas Service:
TGS is in the process of doing maintenance on the pipe line located along Tower Road, south of Pharr, as part of federal regulations. The line will be exposed at several locations as depicted on the drawing from Las Milpas Road to Juan Balli Road. We will also be exposing the line at the intersection of Juan Balli Road and Tower Road. At this intersection a temporary riser will be placed in order to conduct a hydro test.
TGS is in the process of doing maintenance on the pipe line located along Tower Road, south of Pharr, as part of federal regulations. The line will be exposed at several locations as depicted on the drawing from Las Milpas Road to Juan Balli Road. We will also be exposing the line at the intersection of Juan Balli Road and Tower Road. At this intersection a temporary riser will be placed in order to conduct a hydro test.
6.
Tax Refunds:
A.
AI-33950
| Acct# | Payer | Amt |
| C1125.00.000.0007.00 | Enriquez Enterprises Inc. | $ 8,154.02 |
7.
Membership Dues:
A.
AI-33939
Master Court I:
Requesting approval to pay the 2011 Court Interpreters license renewal in the amount of $100.00 to the Texas Dept. of Licensing & Regulation for Juan M. Garza, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2011 Court Interpreters license renewal in the amount of $100.00 to the Texas Dept. of Licensing & Regulation for Juan M. Garza, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
AI-34113
Requesting approval to pay the 2012 County & District Clerks' Association of Texas (CDCAT) Membership Dues in the amount of $110.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
8.
Budget & Management:
A.
AI-34048
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 45,023.46 for the period of 08/16-31/2012 and requesting approval of wire transfer.
B.
AI-33928
1. Approval of reimbursement in the amount of $853,941.16 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/18/12 to 08/31/12.
2. Approval of wire transfer to cover claims paid.
| 08/18-24/12 | $425,295.69 |
| 08/25-31/12 | $428,645.47 |
| TOTAL | $853,941.16 |
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-33851
1. Requesting CC grants and order for the exemption from competitive bidding requirements under Texas Local Government Code, 262.024 (a)(7)-'an item that can be obtained from only one source';
2. Approval of a "Sole Source Declaration" and requesting an on line subscription with "The Productivity Center" for 12 months in the total amount of $630.00 thru requisition #220766 for Constable Pct. 4 commencing upon approval.
2. Approval of a "Sole Source Declaration" and requesting an on line subscription with "The Productivity Center" for 12 months in the total amount of $630.00 thru requisition #220766 for Constable Pct. 4 commencing upon approval.
B.
AI-33776
1. Acceptance and approval of Certificates of Completion submitted by Facility Solutions Group, and as certified by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department in relation to following listed Energy Efficiency and Conservation Block Grant (EECBG) projects:
2. Requesting approval for Payment Applications (final) from Facility Solutions Group, in relation to following listed Energy Efficiency and Conservation Block Grant (EECBG) projects as certified for payment by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
| Department | Project Name | P.O. No. | Project No. | |
| a. | Hidalgo County Precinct No. 1 | Lighting Retrofit to Precinct No. 1 Offices -Phase III | 672950 | 2012-065A-MSS |
| b. | Hidalgo County Precinct No. 3 | Lighting Retrofit to various Pct. 3 Buildings and Solar Powered Lighting for Parks and Colonias | 673982-Parks 673983 -Colonias |
2012-065B-MSS |
| C. | Hidalgo County Precinct No. 4 | Lighting Retrofit to various Pct. 4 Buildings and Solar Powered Lighting for Colonias | 673675 | 2012-065C-MSS |
2. Requesting approval for Payment Applications (final) from Facility Solutions Group, in relation to following listed Energy Efficiency and Conservation Block Grant (EECBG) projects as certified for payment by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
| Pay Application No. |
Amount: |
Department |
Project Name |
P.O. No. |
Project No. |
|
| a. |
666486 |
$74,958.00 |
Hidalgo County Precinct No. 1 |
Lighting Retrofit to Precinct No. 1 Offices -Phase III |
672950 |
2012-065A-MSS |
| b. |
$45,366.00 |
Hidalgo County Precinct No. 3 |
Lighting Retrofit to various Pct. 3 Buildings and Solar Powered Lighting for Parks and Colonias |
673982 |
2012-065B-MSS |
|
| 90509 (Colonias) |
$43,533.00 |
673983 |
||||
| c. |
90367 |
$58,044.64 |
Hidalgo County Precinct No. 4 |
Lighting Retrofit to various Pct. 4 Buildings and Solar Powered Lighting for Colonias |
673675 |
2012-065C-MSS |
C.
AI-34047
Seeking approval of Change Order No. 1 with contractor Asago LLC dba Asago Construction for Mid Valley Estates Subdivision, Pct. No. 1 reflecting a net increase of $685.00 due to quantitative adjustments as submitted through project engineer TEDSI Infrastructure Group (C-CAP-12-049-05-01).
D.
AI-33956
Approval to exercise the option to renew/extend for a one (1) year term as stipulated and provided in the contracts identified under the same rates, terms and conditions the following:
1. C-11-157-08-30-Service & Repair of Chillers & General HVAC Equipment for Hidalgo County;
2. E-11-263-09-06-Border States-Electrical Material and Supplies for Hidalgo County.
1. C-11-157-08-30-Service & Repair of Chillers & General HVAC Equipment for Hidalgo County;
2. E-11-263-09-06-Border States-Electrical Material and Supplies for Hidalgo County.
E.
AI-33924
Requesting authority to exercise the additional one (1) year term as provided in current lease agreement#C-11-224-09-27 for: "Lease of Land within Hidalgo County Precinct No. 4 (approx. 300 ac of Farm Land), under the same terms and conditions as stipulated under the current agreement, effective 09/27/12.
F.
AI-33889
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
G.
AI-33880
1. Approval to rescind prior action taken on July 31, 2012 through Agenda Item #33295 of request for payment of invoices as submitted by contracted engineer, Guzman & Munoz Engineering for the provision of engineering services in connection with Contract #C-11-111-04-19 through the following invoices:
Invoice #4844-WA#6: $4,270.00-Colonia Lucero Del Norte Mile 11 North & Mile 2 West, Drainage Improvements.
Invoice #4844-WA#6: $4,270.00-Colonia Lucero Del Norte Mile 11 North & Mile 2 West, Drainage Improvements.
Invoice #4845-WA#4: $11,500.00-Mile 17 North Road, From FM 88 (Mile 5 West) west, 2720 Feet and From FM 1015 (Mile 3 West) east 400 feet.
2. Acceptance and approval of revised Invoice #4844R in the amount of $8,540.00 amid WA#6-PO#664785 in connection to Contract #C-11-111-04-19-Colonia with Guzman & Munoz Engineering for the "Lucero Del Norte Mile 11 North & Mile 2 West, Drainage Improvements" with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of September, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 11, 2012.
Signed this 11th day of September 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of September, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 11, 2012.
Signed this 11th day of September 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy