BE IT REMEMBERED, that on this 18th day of September A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING September 18, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
All members of the Court were counted present.
Ray Molano led the Court and Audience in reciting the Pledge of Allegiance. Judge Mario Ramirez led the presentation of the Colors.
The Court then proceeded with item 7.A.
Virginia Townsend led the Court and Audience in Prayer.
The Court moved to approve the Consent Agenda.
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION taken on items 5.A.1 & 2.
a) Renovations to Former Administration Building 1st and 2nd Floors
NO ACTION taken on this item.
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
NO ACTION taken on this item.
c) Emergency situations occurring since last agenda meeting
NO ACTION taken on this item.
NO ACTION taken on this item.
1. Approval to accept FY 2013 JJADPA "Young Adult Re-Energize Project" Grant Award Number JA-11-J20-25419-01 in the amount of $124,027.00 with no cash match required
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0
2. Approval of certification of revenues as certified by County Auditor for the JJADPA "Young Adult Re-Energize Project"
3. Approval to appropriate grant fund in the amount of $ 124,027.00 for the period of 09/01/12 to 06/30/13
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve items 5.D.2 & 3.
Vote: 5 - 0 - Unanimously
Approval to advertise/hire for the following vacant Clerk I position at $18,564.00.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Discussion, consideration and approval for FLSA Exempt, Chief Deputy Constables to participate and receive cash payment for overtime hours worked in current and future grant funded operations. Action to be limited to the grantor agency/institution providing Hidalgo County 100% reimbursement of overtime salaries/ wages and applicable fringe benefits as set forth on grant specifications.
NO ACTION taken on this item.
1. Discussion, consideration, and approval to appoint Reynaldo Trevino, Jr. as Deputy Constable by Constable Lazaro Gallardo, Jr. Constable Precinct 3 in accordance with Texas Local Government Code Section 86.011.
2. Discussion, consideration, and approval to appoint Selena Garza as Deputy Constable by Constable Lazaro Gallardo, Jr. Constable Precinct 3 in accordance with Texas Local Government Code Section 86.011.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 6.B.1 & 2.
Vote: 5 - 0 - Unanimously
Presentation by Felix Rodriguez.
Karina Cardoza read the Resolution into the Record.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
John Carlos Trevino was recognized before the Court.
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Approval to create the following full time positions:
| Slot No. | Position Title | Grade |
| 0099 | Criminal Investigator II | 14 |
| 0100 | Criminal Investigator II | 14 |
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Approval to delete and/or create the following full time positions:
| Action | Slot # | Position Title | Grade |
| Delete | 0026 | Administrative Assistant III | 8 |
| Create | 0071 | Collections Enforcement Officer II | 7 |
2. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Approval for requisition #222799 for 20 Novatel Mifi 4082 unlimited Data access devices ($37.99 each per month)
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve items 11.A.1 & 2.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Federal Sharing - U.S. Department of Justice (Fund 1229).
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Eddie Olivarez provided the Court an update on the 1115 Waiver and the Regional Health Plan.
1. Clinics/ Child Health Services
a. Requesting approval of the following personnel actions:
| Action | Acct / Program |
Slot # |
Position Title |
Grade | Percent Distribution |
| Delete | 340-003 (Clinics) |
G080 | Clerk III | 5 | 15.83% |
| 340-051 (Child Health) |
G001 | 84.17% | |||
| Create | 340-003 (Clinics) |
G129 | Clerk II | 3 | 16.00% |
| 340-051 (Child Health) |
G002 | 84.00% |
b. Approval of Child Health Services grant salary schedule.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve items 12.B.1.a & b.
Vote: 4 - 0
a. Requesting approval of the following personnel actions:
| Action | Acct / Program |
Slot # |
Position Title |
Grade | Percent Distribution |
| Delete | 340-003 (Clinics) |
G077 | Clerk III | 5 | 19.82% |
| 340-052 (Prenatal) |
0002 | 80.18% | |||
| Create | 340-003 (Clinics) |
G130 | Clerk II | 3 | 20% |
| 340-052 (Prenatal) |
G004 | 80% |
b. Approval of Prenatal Services grant salary schedule.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve items 12.B.2.a & b.
Vote: 4 - 0
2. Discussion and approval of Regional Healthcare Partnership Plan for Region 5.
NO ACTION taken on items 12.C.1 & 2.
Mr. Olivarez informed the Court that they are pending review from legal counsel on the rule changes from the Department of State Health Services and HHSC in regards to the 1115 Waiver.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Judge Garcia Opened the Public Hearing.
-Tony Barco provided some information on the report being submitted to HUD.
Judge Garcia Closed the Public Hearing.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to enter into contract with Sue Ellen Lugo and Juan Manuel Rodriguez of Donna.
Vote: 4 - 0 - Unanimously
Yvonne Ramon discussed the General Election/Early Voting mobile poll locations.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, theCourt made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Requesting approval to accept the attached FY2013 Multi-year Discretionary Grant Award, Contract #212-23-D09, in the amount of $161,876.00 from the Texas Indigent Defense Commission, for the period of October 1, 2012 to September 30, 2013.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
2. Approval of the Certification of Revenues as certified by the County Auditor.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
3. Approval of appropriation of grant award funds in the amount of $161,876.00 and the local cash match in the amount of $75,016.00.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
4. Approval of salary schedule.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
a. Mandalay Bay Phase 2 Subdivision – Pct. 4 (Richard Garza)
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval, subject to legal review.
Vote: 3 - 0 - Unanimously
1. Approval to create the following temporary full-time position, not to exceed six (6) months and/or 12/31/2012:
| Slot No. | Position Title | Budgeted Salary |
| T090 | Office Clerk | $18,720.00 |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve items 20.A.1, 2 & 3.
Vote: 4 - 0 - Unanimously
| Invoice # | Vendor | Description | Amount |
|---|---|---|---|
| 10013641-0512 | The Monitor | Ex Advertisement for "Pit-Run Caliche Base" | $967.60 |
| 10013641-0612 | The Monitor | Ex Advertisement for Hauling Services for all Rd Material | $967.60 |
| 10013641-0712 | The Monitor | Ex Advertisement for "New Multi-Purpose Facility" | $1,670.80 |
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Presentation by Ray Salazar.
2. Discussion, consideration and approval to impose a $20.00 Scofflaw fee to all JP cases with outstanding balances over 90 days.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Discussion, consideration and approval to authorize the Tax Assessor-Collectors Office to administer the $20.00 Scofflaw fee.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval
Vote: 5 - 0 - Unanimously
1. Presentation of Fiscal Year 2013 Proposed Budget to be filed with the County Clerk and County Auditor as per Local Government Code - Section 111.066.
Sergio Cruz, Budget Officer, discussed the effective Tax Rate for yr. 2012, which was @ 59.57.
-$139.8 million will be for M&O
-$17.7 million is for the Debt Service Fund.
Total proposed budget for Hidalgo County, including all other funds is $241.9 million.
-COLA was added @ 3%.
-Step Increase for all law enforcement personnel.
-Funding for the Opening of the Sheriff's Substation - Personnel and Operating to be July 1, 2013.
-Opening of County Court at Law 8
-New Personnel for District Attorney, County Clerk and Sheriff's Office
-Increased object codes for fuel, room & board for housing of inmates, retirement contribution, electricity, aid to non-governmental agencies (about $3 million)
Reductions:
-UPL contribution $250,00
-Transfer out - R&B Fund - about $750,000
-Also included the transfer of the Drainage Program Employees to the Drainage District - As of now, only Pct. 1 employees will be transferred out
-Included 2 investigators for the District Attorney's Office
-Included $10,000 for the Food Bank
-Transfer of Constable 5 positions - Currently scheduled for all positioins to be transferred to Pct. 1. After further discussion, the Court agreed to transfer two slots to Pct. 2 and one slot to Pct. 4, for now. The Court agreed to further look into this matter the beginning of the year.
-Also discussed was the Privatization of Sanitation and the Permit for landfill.
-Museum funding, including Mission Museum funding ($40,000).
-The Commissioners opted not to take an increase, as did the Sheriff.
-Possible option to open the Sheriff's Sub-Station with existing staff.
2. Presentation of Tax Assessor-Collector's Fiscal Year 2013 Special Funds Budget filed with the County Budget Officer as per Local Government Code - Section 111.096.
-The Court is requesting to keep the same tax rate of .59
-Discussed the copy of the Tax Assessor/Collector Special Inventory Budget for year 2013.
3. Set date, time, and place to adopt the 2012 Tax Rate.
4. Set date, time, and place to adopt the 2013 Annual Budget.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 22.B.3 & 4 and to set September 25, 2012 as the day to adopt the 2012 Tax Rate and the 2013 Annual Budget, to be held at the Edinburg Council Chambers @ 9:30 a.m.
Vote: 3 - 0
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
NO ACTION taken on items 23.A.1 & 2. a, b & c.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve the exemption
Vote: 4 - 0
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of Engineering Services Providers as required by Precinct No. 3 for "Liberty/Tom Gill Road Project."
| Evaluators | L&G Engineering | Dannenbaum Engineering Company | Izaguirre Engineering |
| Evaluator 1 | 99 | 97 | 78 |
| RANKED | 1 | 2 | 3 |
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 4 - 0
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of L&G Engineering for the provision of professional services for "Liberty/Tom Gill Road Project," for Hidalgo County Precinct #3.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval with Roy's Hauling.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7) an item that can be obtained from only one source;
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
b. Requesting approval of a "Sole Source Declaration" for AFIX Technologies" including authority to purchase an Automated Afix Identifier V 6.1 Fingerprint-Based 2-10:N System that includes Software License, Support Plan, Installation and training, System Hardware and 2 consectutive days of onsite training thru requisition # 221781
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
-Fern McClaugherty expressed her concerns on salary increases and asked that the Tax Office McAllen Substation on Hackberry be reopened.
-Karina Cardoza asked that the residents attend the Town Hall Meetings.
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 3 - 0
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Joe Pena, with the Right of Way, will proceed as directed.
NO ACTION taken on this item.
Proceed as directed.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval in the amount of $200.00.
Vote: 3 - 0 - Unanimously
Valde Guerra, Executive Officer, will proceed as directed.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to tender the self insurred retention on the claim and allow the carriers to proceed and negotiate the settlement.
Vote: 5 - 0 - Unanimously
Proceed as directed.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to Adjourn.
Vote: 3 - 0 - Unanimously
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of September, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 18, 2012.
Signed this 24th day of September 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy