Skip to main content

AgendaQuick™

Minutes for CC REGULAR

SPECIAL MEETING - OCTOBER 1, 2012

BE IT REMEMBERED, that on this 1st day of October A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:

HONORABLE RAMON GARCIA

HONORABLE JOEL QUINTANILLA

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 1, 2012
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
Roll Call
All members of the Court were counted present, with the exception of Commissioner Flores and Commissioner Hector Palacios. Commissioner Flores joined the meeting shortly after commencement.
 
2.
Pledge of Allegiance
Mario E. Ramirez led the posting of the Colors.
Efrain Solis led the Court and Audience in reciting the Pledge of Allegiance.
 
3.
Prayer
Commissioner Quintanilla led the Court and Audience in Prayer.
 
4.
Approval of Consent Agenda
The Court moved to approve the Consent Agenda.
 
5.
County Judge's Office:
 
A.
AI-34498   Resolution in honor of Chief Warrant Officer II Jose L. Montenegro
 

On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
6.
Executive Officer - Valde Guerra:
 
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement

NO ACTION taken on items 6.A.1 & 2.
 
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations to Former Administration Building 1st and 2nd Floors

NO ACTION taken on this item.

b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects

Rick Sunday, Facilities Management, provided the Court an update on the incoming modular buildings, Courthouse parking, security, etc.

c) Emergency situations occurring since last agenda meeting

NO ACTION taken on this item.
 
C.
AI-34467   Elections:
Requesting approval for 4 Employees: Joaquin Garcia, Uriel Ramos, Isaac Longoria, and Adam Luna to travel to Austin, TX for the 24th Annual Election Law Seminar; Cities, Schools and Other on November 27th-30th.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
D.
AI-34464   
Pursuant to the Hidalgo County fuel policy, requesting approval to reimburse Martin Ramirez for the purchase of fuel in the amount of 92.95 for county vehicle with authority for the County Treasurer's Office to issue payment/check after the Auditor's Office processing procedures are completed.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
E.
AI-34506   
Facilities Management:
Approval of application/water tap work order to obtain water meter for the Modular Building Project with authority for County Treasurer to issue payment in the amount of $ 2,110.00 to the City of Edinburg after review and auditing procedures are completed by County Auditor
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
7.
Constables:
 
A.
AI-34493   
Constable Pct. #5:
Discussion, consideration, and approval to appoint Jose Joaquin Lopez as Deputy Constable by Constable Daniel Marichalar, Constable Precinct 5 in accordance with Texas Local Government Code Section 86.011.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the appointment until December 31, 2012 @ midnight.

Vote: 4 - 0 - Unanimously

 
8.
Sheriff's Office:
 
A.
AI-34297   Sheriff's Office OCDETF - (1284):
1. Approval of overtime program agreement (Investigation Number SW-TXS-0861) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $14,000.00.

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES , the Court made a UNANIMOUS vote to approve items 8.A.2 & 3.

Vote: 3 - 0 - Unanimously


2. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF agreement.
3. Approval of appropriation of funds in the amount of $14,000.00.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 8.A.2 & 3.

Vote: 3 - 0 - Unanimously

 
9.
Health & Human Services Department - Eddie Olivarez
 
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures

Eddie Olivarez discussed the 1115 Waiver.
 
B.
AI-34480   Discussion, consideration and action on Interlocal Cooperation Agreement between the County of Hidalgo and The University of Texas Health Science Center at San Antonio.

Valde Guerra, Executive Officer, informed the Court that this will not exceed $100,000.00.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval, subject to funding.

Vote: 3 - 0 - Unanimously

 
C.
AI-34286   Approval of Proclamation proclaiming the first week of October as Border Binational Health Week.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
10.
Fire Marshal's Office - Juan Martinez:
 
A.
AI-34491   Approval of Amendment to ICA with City of Edinburg to assist with fire protection services.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
11.
HIDTA - Task Force - Dora Munoz:
 
A.
AI-34349   Authorization to purchase wireless service through the County's membership/participation with Contract DIR-SDD-1779 (Requisition#223334 for three (3) months) with awarded vendor VERIZON WIRELESS for the following:

QTY DESCRIPTION DEPT. EMP. NO. SERVICE TOTAL EQUIPMENT TOTAL
1 Cell Phone HIDTA 088994 Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly 0.00
1 Cell Phone HIDTA 121193 Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly 0.00
1 Cell Phone HIDTA 153818 Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly 0.00
1 Cell Phone HIDTA 087319 Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly 0.00
1 Cell Phone HIDTA 037524 Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly 0.00
1 Cell Phone HIDTA 060135 Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly 0.00
1 Cell Phone HIDTA 179876 Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly 0.00
1 Cell Phone HIDTA 175145 Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly 0.00
1 Cell Phone HIDTA 149098 Americas Choice II 1000 Share - 11,000 min. $54.99 +$5.00 taxes & fees=$59.99 monthly 0.00
1 Cell Phone HIDTA 043354 Americas Choice II 1000 Share - 11,000 min. $74.98+$5.00 taxes & fees=$79.98/mo. With Broadband Access $37.99+$5.00 taxes & fees=$42.99 mo. Total monthly cost $122.97 0.00
1 Cell Phone HIDTA 072192 Americas Choice II 1000 Share - 11,000 min. $74.98+$5.00 taxes & fees=$79.98/mo. With Broadband Access $37.99+$5.00 taxes & fees=$42.99 mo. Total monthly cost $122.97 0.00
1 Cell Phone HIDTA/DA 006467 Broadband Access $37.99+$5.00 taxes & fees=$42.99 mo. 0.00
1 Cell Phone HIDTA Office Use Broadband Access $37.99+$5.00 taxes & fees=$42.99 mo. 0.00
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve all items under 11.A.

Vote: 3 - 0 - Unanimously

 
12.
Urban County - Diana Serna:
 
A.
AI-34352   Requesting authorization to amend the FY 2011 Emergency Solutions Grants Program “ESG” contract with Catholic Charities of the Rio Grande Valley and the Hidalgo County Urban County Program approved on July 5, 2011. Catholic Charities of the Rio Grande Valley was granted funds in the amount of $56,944.00 for both Homeless Prevention activities and Essential Services. The amendment will increase the original amount by $113,587.25 for a new contract amount of $170,531.25. The amendment now includes new activities under Homeless Prevention & Rapid Re-Housing, Housing Relocation & Stabilization Services, Data Collections (HMIS) and Administration.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
B.
AI-34353   Requesting to cancel the award of bid for the demolition and reconstruction of an existing structure in the City of San Juan in the amount of $23,000.00 to Benchmark Construction.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
13.
Elections Administration - Yvonne Ramon:
 
A.
Discussion and/or action, including but not limited to Elections updates

Amanda Valdez informed the Court and Audience that the last day to register for the November 06, 2012 Election is October 09, 2012.
 
14.
TX. Agri-Life Extension Services:
 
A.
AI-34354   1.  Approval of Proclamation proclaiming the week of October 7-13, 2012 as National 4-H Week in Hidalgo County.

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA , the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

2.  Presentation of events that will take place during National 4-H Week.

Presentation by Nicole Ricks, Christina & Al Perez.
 
15.
Head Start Program - Teresa Flores:
 
A.
AI-34427   Discussion, Approval and Appointment of One (1) Community Representative by Each Member of the Commissioners' Court, to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2012

Commissioner Quintanilla stated he would wait on his appointment until next week. Judge Garcia commented that he will wait until after the November 6th Election . NO ACTION taken on this item.
 
16.
Right of Way - Joe Pena:
 
A.
AI-34434   Consideration of the use of Eminent Domain to condemn property on the following Parcels for the FM 681/ FM 2221 Road Project (TXDOT CSJ # 0669-01-052) Parcels # 6,8, and 83. (Pct.3) (A description of such parcels attached as Exhibit A, B, & C)
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve Hidalgo County the use of power of Eminent Domain for Parcels 6, 8, & 83 for the expansion of FM 681/ FM 2221 Road Project (TXDOT CSJ # 0662-01-046) as more particularly described in the attached Exhibit A, B, C & D in the Agenda packet and the record vote shall apply to all parcels identified in this motion to be condemed and the Minutes of Hidalgo County shall reflect that the record vote on this motion shall apply to all parcels

Vote: 5 - 0 - Unanimously

 
17.
Planning Department - Raul Sesin:
 
A.
AI-34326   1. Preliminary Approval
a. Danny Cantu Subdivision – Pct. 3 (Domingo Cantu)
b. RBA Mission (Doffing) Subdivision – Pct. 3 (Fidel Solis)
c. Alberta Heights Subdivision – Pct. 4 (Kyndel Bennett)
d. La Victoria Phase 2 Subdivision – Pct. 1 (Paul Daniec)
e. Cardinal Lake Subdivision – Pct. 4 (Franz Schamberger)

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES , the Court made a UNANIMOUS vote to approve items 17.A.1.a through e.
Vote: 4 - 0 - Unanimously


2. Final Approval
a. Vaquero Estates Phase 2 Subdivision – Pct. 1 (Norberto Salinas)

On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve of approval.
Vote: 4 - 0 - Unanimously


b. Loma Verde No. 2 Subdivision – Pct. 4 (Kyle Ruppert)

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve of approval.
Vote: 4 - 0 - Unanimously

c. La Victoria Phase I Subdivision – Pct. 1 (Paul Daniec)

On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve of approval.
Vote: 4 - 0 - Unanimously

d. Tijerina & Rios Subdivision – Pct. 4 (Leonel Rios)
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
18.
Precinct #1 - Comm. Quintanilla:
 
A.
AI-34321   Requesting approval to pay balance of Invoice #211-12086 in the amount of $2,887.20 from Frontera Materials, Inc with authority for County Treasurer to issue check after review and audit procedures have been completed by County Auditor.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
B.
AI-34499   Discussion and action on resolution in support of City of La Villa citizen access transportation plan application with Valley Metro via LRGVDC.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
19.
Precinct #2 - Comm. H. Palacios:
 
A.
AI-34507   Precinct #2 - Road Maintenance:
1.  Approval of ratification of continued employment for employees under the following temporary positions past the September 13, 2012 date due to time delay in hiring and approval to extend those positions until December 31, 2012:

Slot # Position title Budgeted Salary
T 081 Heavy Equipment Operator III $ 34,360.00
T 082 Heavy Equipment Operator III $ 34,360.00
T 083 Mechanic I $ 23,385.00

2.  Approval of transfer.
3.  Approval of revised salary schedule.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 19.A.1, 2 & 3.

Vote: 4 - 0 - Unanimously

 
B.
AI-34158   Pct. 2 R&B (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for revenues received from PSJA Independent School District for their contribution towards El Gato Rd. project.

2. Approval of 2012 appropriation of funds into Precinct 2 Rd. Maintenance in the amount of $66,120.90 to fund other road improvement projects.
 

On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items B.1 & 2.

Vote: 4 - 0 - Unanimously

 
20.
Precinct #3 - Comm. Flores:
 
A.
AI-34309   Requesting approval of the following claim/invoice with authorization for County Treasurer to issue payment/check after review, audit and processing procedures are completed by County Auditor:

Hidalgo County Clerk Invoice #0800757 in the amount of $28.00 (warranty deed)
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
B.
AI-34337   Requesting approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of Mission, Texas.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
C.
AI-34475   Approval to accept donation of caliche from EP Energy for 14 Mile Line to FM 490,  Moorefield Road and surrounding areas.
 

On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
21.
Budget & Management - Sergio Cruz:
 
A.
Budget Appropriations:
 
1.
AI-34379   Pct. #1 Drainage Improvement Project (1200):
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement Project labor reimbursements.
b. Approval of 2012 appropriation of funds for the Pct. 1 Drainage Improvement Project (program 052) in the amount of $21,319.81 to fund payroll expenditures.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County
 
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods

NO ACTION taken on items 22.A.1, 2 & 3.a, b & c.
 
3.
AI-34439   a. Requesting approval of Supplemental Agreement No. 1 under (C-12-123-05-22) current contract with L&G Consulting Engineers, Inc. for the Environmental Study to Pct 3 Old Adm. Warehouse and Shop Complex to reflect the the additional services of, "Removal and to properly dispose of Asbestos to the Pct 3 Old Adm Building, Warehouse, and Shop Complex."  

On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously


b. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $7,740.40) as submitted by project engineer, L&G Consulting Engineering for engineering services for "Removal and to properly dispose of asbestos to the Precinct No. 3 Old Adm Building, warehouse and Shop Complex, " C-12-123-05-22;

On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously


c. Pursuant to contract with L&G Engineering, (article 14) C-12-123-05-22, a request for approval by engineer to permit the subcontracting of Chemical Response & Remediation Contractors, Inc. and R.L. Abatement, Inc. in connection with Work Authorization No. 2-Asbestos Removal for Pct No. 3 Old Administration Building, Warehouse and Shop Complex.

 

On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
4.
AI-34230   
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Seal Quotes titled: Hidalgo County- "Purchase of Straw Hats" through project No.: 2012-174-08-08-SGS.
 

On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
5.
AI-34428   
Appointment and/or designation by Commissioner's Court of an evaluation committe to grade/score the responses submitted to County due for acceptance on Wednesday, October 3, 2012 through RFP-2012-145-10-03-CGA-"Section 125 Voluntary Insurance Products" for Hidalgo County", as referenced in Exhibit A- Section III-Selection and Schedules (Proposal Ranking).
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval to designate Yolanda Chapa, County Judge's Office; Eddie Gonzalez, Pct. 1; Raul Silguero, Pct. 2; Mingo Villareal, Pct. 3; and Marcos Lopez, Pct. 4.

Vote: 4 - 0 - Unanimously

 
B.
Pct. 1
 
1.
AI-34242   a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously


b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services (on call services) within Pct No. 1;

Total Scores Guzman & Munoz Dannenbaum Engineering HALFF Associates
Evaluator 1 98 96 94
Ranking  1  2  3


On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously

c. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services (on call services) within Pct No. 1 area.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to negotiate with the No. 1 ranked firm of Guzman & Munoz, and not to exceed December 31, 2012, midnight.

Vote: 4 - 0 - Unanimously

 
C.
Pct. 2
 
1.
AI-34450   
Recommending award of bid and approval of contract to Rio Valley Pipe, LLC, sole responsible vendor submitting the lowest and best bid meeting all specifications/requirements and as recommended by project engineer, R. Gutierrez as attached hereto for the "Purchase of Concrete Box Culverts for the Minnesota Drain Project" for Pct. 2 (RFB No.: 2012-196-08-29CGA).
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
D.
Pct. 3
 
1.
AI-34483   
a. Approval of a clarification to agenda item AI-#33441 (Approved  7/31/12) for  an "On Call"  and "As Needed" basis engagement of engineer for Hidalgo County Precinct #3 TxDOT Related Projects" to reflect/detail the "intent" as a "Job Specific" contract for: "US 83 (La Joya Relief Route)-TxDot Project for Precinct No. 3";  

On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 
 
b. Acceptance and approval to execute a professional engineering services contract with L&G Engineering for the job specific purpose of: "US 83 (La Joya Relief Route)-TxDot Project" for Precinct No. 3 as approved for negotiations on 7/31/12.

On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0

c. Acceptance and approval of Work Authorization No. 1 (estimated cost of $75,000.00) for provision of engineering services required by Pct. #3 consisting of: "Engineering services required for the local coordination that will be required to assist the Texas Dept. of Transportation (TxDOT) and Hidalgo County in the project development for the US 83 (La Joya Relief Route) project from US 83 at Penitas West 8.3 Miles," with L&G Engineering under contract No. C-12-C-12247-10-01
 
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
2.
AI-34313   Requesting Commissioners’ Court to take the following actions:

a. accept the four (4) Request for Proposal (RFP) responses submitted for the project; and,

On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the four abulance services, Hidalgo County Emergency Ambulance, Pharr; Quest Ambulance, McAllen; Promedic EMS, Alamo; and MedCare EMS, McAllen.
Vote: 4 - 0

b. designate an evaluation committee from Pct. #3 (which will include Purchasing) to grade/score/evaluate the four (4) accepted responses

for “Emergency Ambulance Services for Unincorporated Areas in Pct. 3".
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to designate Mona Parras, Pct. 3; Martha Salazar and Yvette Islas, Purchasing Department; and Valde Guerra, Budget Office, to the evaluation committee.

Vote: 4 - 0 - Unanimously

 
E.
IT Department:
 
1.
AI-34254   
a. Discussion, consideration, and approval of Amendment No. 4 with "Texas Conference of Urban Counties and Tyler Technologies for continuation of the CIJS (Common Integrated Justice System) Project"

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0

b. Requesting approval to execute an Amended and Restated Implementation Plan for Phase 1 and Phase 2 with Tyler Technologies, Inc. to proceed with the completion of the project within the original budgets.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
23.
Open Forum

-Fern McClaugherty expressed concerns of someone sleeping outside the Elections Building and with an accidental misfire inside the Courthouse.
-Karina Cardoza informed the Court of the TownHall Meetings and encouraged the public to attend the meetings.
 
24.
Closed Session:

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 4 - 0

Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Pending and/or potential litigation
 
C.
AI-34457   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Star - Tax Abatement.
 
D.
AI-34489   Hidalgo County v. Guerra Construction
 
E.
AI-34502   Claim of Fabian Ybarra
 
F.
AI-34494   Claim of Joanna Acevedo
 
G.
AI-34453   Claim of Mayra Y. Garcia

NO ACTION taken on items 24.A-G.
 
25.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 

On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve Parcel # 10 for El Gato in the amount of $5,000.00.

Vote: 4 - 0 - Unanimously

 
B.
Pending and/or potential litigation
NO ACTION taken on this item.
 
C.
AI-34458   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Star - Tax Abatement.

Proceed as directed.
 
D.
AI-34490   Hidalgo County v. Guerra Construction

NO ACTION taken on this item.
 
E.
AI-34504   Claim of Fabian Ybarra

Proceed as directed.
 
F.
AI-34495   Claim of Joanna Acevedo
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve in the amount of $450.00.

Vote: 4 - 0 - Unanimously

 
G.
AI-34454   Claim of Mayra Y. Garcia
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval in the amount of $150.00.

Vote: 4 - 0 - Unanimously

 
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed

NO ACTION taken on this item.
 
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed

NO ACTION taken on this item.
 
28.
Adjourn
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to Adjourn.

Vote: 4 - 0 - Unanimously

There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 1st day of October, 2012

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Priscilla Torres, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 1, 2012.

Signed this   10th   day of   October   2012




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Priscilla Torres, Deputy