SPECIAL MEETING - OCTOBER 1, 2012
BE IT REMEMBERED, that on this 1st day of October A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 1, 2012 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Member, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS , the Court made a UNANIMOUS VOTE to approve the Consent Agenda, with the exception of item 8.F.
Vote: 3 - 0 - Unanimously
NO ACTION taken on item 8.F.
1.
AI-34517
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-34497
2012 - Sheriff's Office (1100)
B.
AI-34482
2012 - Emergency Management (1100)
C.
AI-34432
2012 - District Attorney (1100)
D.
AI-34430
2012 - District Attorney (1100)
E.
AI-34356
2012 - Facilities Mgmt. (1100)
F.
AI-34333
2012 - Fire Marshal (1100)
G.
AI-34435
2012 - Sheriff's Office (1100)
H.
AI-34296
2012 - Sheriff's Office (1100)
I.
AI-34237
2012 - Sheriff's Office (1100)
J.
AI-34312
2012 - EECBG (1287)
K.
AI-34496
2012 - County Judge (1100)
L.
AI-34340
2012 - Health & Human Services Dept. (1293)
M.
AI-34260
2012 - Tax Office (1246)
N.
AI-34289
2012 - 370th District Court (1100)
O.
AI-34234
2012 - 398th District Court (1100)
P.
AI-34283
2012 - 389th District Court (1100)
Q.
AI-34459
2012 - 449th District Court (1100)
R.
AI-34449
2012 - J.P. Pct. 4, Pl. 2 (1100)
S.
AI-34294
2012 - J.P. 5/1 (1100)
T.
AI-34303
2012 - CCL #1 (1100)
U.
AI-34287
2012 - CCL #6 (1100)
V.
AI-34488
2012 - Pct. #1 Park (1100)
W.
AI-34440
2012 - Pct. #2 Parks (1100)
X.
AI-34301
2012 - Pct. #3 Parks (1100)
Y.
AI-34210
2012 - Pct. #4 Rd. Maint (1200)
3.
2012 Interdepartmental transfers:
A.
AI-34445
Pct. #4 BCAP (1312):
Approval of 2012 interdepartmental transfer from Pct.4 Seminary Village program 657, Pct.3 program 324, Pct.2 programs 937, 900, 890 and 454 to Pct.4 Hoen Drive program 329 in the total amount of $50,000.00.
Approval of 2012 interdepartmental transfer from Pct.4 Seminary Village program 657, Pct.3 program 324, Pct.2 programs 937, 900, 890 and 454 to Pct.4 Hoen Drive program 329 in the total amount of $50,000.00.
B.
AI-34487
Pct. #4:
1. Approval of 2012 interdepartmental transfer from Pct. #4 CO2006 (Program 076) to Pct. #4 CO2006 (Program 030) in the amount of $24,225.18.
2. Approval of 2012 interdepartmental transfer from CO2009B&C (Program 080) to Pct. #4 CO2009B&C (Program 076) in the amount of $24,225.18.
1. Approval of 2012 interdepartmental transfer from Pct. #4 CO2006 (Program 076) to Pct. #4 CO2006 (Program 030) in the amount of $24,225.18.
2. Approval of 2012 interdepartmental transfer from CO2009B&C (Program 080) to Pct. #4 CO2009B&C (Program 076) in the amount of $24,225.18.
C.
AI-34404
JP Pct 5/ PL 1 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to JP Pct 5/ PL 1 in the amount of $593.00 to fund office supplies and postage expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to JP Pct 5/ PL 1 in the amount of $593.00 to fund office supplies and postage expenditures.
D.
AI-34476
Sheriff's Office (1100):
Approval of 2012 interdepartmental transfer from Co. Wide - Contingency to Sheriff's Office in the amount of $10,000 to fund fuel expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide - Contingency to Sheriff's Office in the amount of $10,000 to fund fuel expenditures.
E.
AI-34298
Sheriff's Office (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff Office in the amount of $1,500.00.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff Office in the amount of $1,500.00.
4.
Planning Department:
A.
AI-34456
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
AI-34272
District Clerk:
Approval of August 2012 Monthly Fee Report.
Approval of August 2012 Monthly Fee Report.
6.
Tax Refunds:
A.
AI-34350
| Acct# | Payer | Amt |
| S0830.02.002.0111.00 | Quantum Servicing | $ 2,560.66 |
| T2100.00.267.0010.02 | Dr. James Magary | $ 2,889.11 |
7.
Urban County:
A.
AI-34334
Request for approval of one (1) applicant in the City of Granjeno under the HOME Owner-occupied Rehabilitation Program.
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-34213
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2013.
B.
AI-34124
Request approval of Payment Application No. 4 in the amount of $156,669.86 submitted by Alpha Building Corp (awarded - CC -10/18/2011 for proposed Renovations and Additions to Elections Warehouse (Project #2011-147-09-20-MSS) and as certified by project architect, Dannenbaum Engineering.
C.
AI-34448
Acceptance and approval of the following with Asago, LLC dba Asago Construction contracted vendor for Pentecostal Subdivision, Pct. No. 2 as submitted through project engineer, R. Gutierrez Engineering Corporation (C-CAP-12-047-03-27):
a. Application for payment No. 3 (Final) in the amount of $49,134.24;
b. Application for payment No. 4 (Retainage Release) in the amount of $18,917.56;
c. “Certificate of Construction Completion” reflecting the date of August 29, 2012;
d. Change Order #3 with final quantities adjustment reflecting a decrease of $1,150.00.
a. Application for payment No. 3 (Final) in the amount of $49,134.24;
b. Application for payment No. 4 (Retainage Release) in the amount of $18,917.56;
c. “Certificate of Construction Completion” reflecting the date of August 29, 2012;
d. Change Order #3 with final quantities adjustment reflecting a decrease of $1,150.00.
D.
AI-34357
Acceptance and approval of Invoice No. 15-R-$5,650.00 submitted by Prodigy Construction Management, LLC through contract #C-11-032B-06-14 Construction Management Services for Sheriff's Office Substation located in Precinct No. 1.
E.
AI-34300
Request by Hidalgo County Pct. #2 through Raul Silguero, Chief Administrator for CC removal of the fixed assets in Exhibit A with all pertinent back up information as attached.
F.
AI-34093
Authority to advertise and approval of procurement packet (i.e. legal notice, requirements, scope of services, etc.) as attached hereto for: "Lease of Land approximately 1280 +/- Acres within Pct 3" for use of farming through RFB No.: 2012-218-MEG including re-advertising project if no bids received and precinct desires to do so.
G.
AI-33393
Requesting approval of procurement packet (i.e., specifications/requirements, legal notice, draft service contract, etc.) as attached hereto for: Hidalgo County - ATM Equipment and Services" RFP No. 2012-095-11-07-YZV including the re-adverising of project in the event no proposals are received and/or rejection of responses and project is still required.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 1, 2012.
Signed this _6__ day of October 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 1, 2012.
Signed this _6__ day of October 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy