BE IT REMEMBERED, that on this 9th day of October A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING October 9, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
All members of the Court were counted present.
Jose Maria Vasquez led the Court and Audience in reciting the Pledge of Allegiance.
Commissioner Quintanilla led the Court and Audience in Prayer.
The Court took item 5.A out of order at this point.
The Court moved to approve the Consent Agenda.
Jaime Longoria read the Resolution into the record.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve as it pertains to item 24.C, the Claim of the Heirs and Estate of Oscar R. Gonzalez, deceased.
Vote: 5 - 0 - Unanimously
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA,the Court made a UNANIMOUS vote of approval to engage with the firm of Bobby Guerra as it pertains to item 24.C, the Claim of the Heirs and Estate of Oscar R. Gonzalez, deceased.
Vote: 5 - 0 - Unanimously
1. Renovations to Former Administration Building 1st and 2nd Floors
Richard Sunday informed the Court of upcoming renovations to the Former Administration Building.
2. Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
Richard Sunday provided the Court a delivery timeline, cost estimate, etc. as it pertains to the Courthouse Portable Building Project.
3. Emergency situations occurring since last agenda meeting
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Discussion, consideration, and approval to appoint Romeo Pena, Jr. as Deputy Constable by Constable J.E. "Eddie" Guerra, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval to issue payment, after County Auditor review, utilizing the Electronic Federal Tax Payment System (EFTPS).
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 8.A.1 & 2.
Vote: 5 - 0 - Unanimously
Authority to submit grant application (electronically) to the U.S. Department of Justice: Office on Violence Against Women
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
NO ACTION taken on this item.
Presentation made by Juan Martinez. Commissioner Joseph Palacios recommended an indefinite suspension and that this item be placed on the Agenda every two weeks for possible discussion.
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 25 (2012) Palmview Street Improvement funds.
| Professional Service Firm | Grade | Ranked |
| SAMES, Inc. | 96.00 | 1 |
| S&B Infrastructure | 93.00 | 2 |
| Hinojosa Engineering | 92.34 | 3 |
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve the ranking of the scores.
Vote: 4 - 0 - Unanimously
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of
for the provision of engineering services for an Urban County Program Year 25 (2012) City of Palmview, Street Improvements project located at the Abram Road Bridge in Palmview, Texas.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
a. 2012 Texas General Land Office GLO#12-589-000-6887/ DRS220068
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Authorize Hidalgo County Judge to sign any and all documents regarding Round 2.2 funds.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. (1) Unit in the City of Palmview, (1) unit in the City of Weslaco, (1) unit in the City of Elsa, (1) unit in the City of San Juan and (1) unit in the Countywide area in the amount of $229,500.00 to G & G Contractors.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
NO ACTION taken on this item.
Steve Crain, Legal Counsel for the Record: It wasn't approved in Executive Session. It was discussed in Executive Session. Mr. Pena, Right of Way, agreed and clarified that this item was discussed in Closed Session and Approved in Open Session.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
COMMISSIONER, PCT. 4 JOSEPH PALACIOS moved that Hidalgo County authorize the use of the power of Eminent Domain to acquire Parcels # 9 and 15 for the expansion of FM 681/FM2221 Road Project (TxDot CSJ # 0862-01-046) as more particularly described in the attached Exhibits A & B in the Agenda packet and the record vote shall apply to all parcels identified in this motion to be condemned and the Minutes of Hidalgo County shall reflect that the record vote on this motion shall apply to all Parcels. The motion was seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, and the vote was carried UNANIMOUSLY.
Record Vote:
AYE: JUDGE GARCIA, COMMISSIONERS' JOEL QUINTANILLA, HECTOR PALACIOS, JOE M. FLORES AND JOSEPH PALACIOS
NAY: None
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval, subject to providing the proper documentation for insurance purposes.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Acceptance and approval of the Interlocal Cooperation Agreement Project: provision of the "Undertaking a road improvement project generally described as the Minnesota Road Project from I Road West to Huisache Avenue" pursuant to the approval of the Interlocal Agreement as stated above.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Presentation by Rey Salazar and Paul Villareal.
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement Project labor reimbursements.
b. Approval of 2012 appropriation of funds for the Pct. 1 Drainage Improvement Project (program 052) in the amount of $18,195.84 to fund payroll expenditures.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 20.B.1.a & b.
Vote: 5 - 0 - Unanimously
a. Approval of Certification of Revenues as certified by the County Auditor for revenues received from the City of Mission for the purchase of asphalt for road improvements to Moorefield Road between FM 495 and 2 Mile Line.
b. Approval of 2012 appropriation of funds into Precinct #3 ICA-Mission-Moorefield (FM 495 - M2N) in the amount of $100,000.00 to fund the road improvements to Moorefield Road between FM 495 and 2 Mile Line.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve items 20.B.2.a & b.
Vote: 5 - 0 - Unanimously
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds into Pct. #4 Drainage Improvement Project (program 036) in the amount of $41,491.51 (Labor Reimbursements - July & August 2012).
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 20.B.3.a & b.
Vote: 5 - 0 - Unanimously
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
NO ACTION taken on items 21.A.1 & 2.a, b & c.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
b. Approval of a "Sole Source Declaration" with R.S. Means Co. LLC for the purchase of JOC Works Software License thru requisition No. 223040 in the total amount of 2,125.00 as per attached proposal.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
-Monica Badillo read a petition on behalf of Lydia Jefferies pertaining to Valley Metro Transportation.
-Frank Traver discussed the loss of transportation due to the bus systems.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 5 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on items 23.A - L.
NO ACTION taken on this item.
NO ACTION taken on this item.
Refer to item 6.A.1 & 2.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to assign this case to Josie Ramirez with the District Attorney's Office.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval in the amount of $550.77.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval to have Josie Ramirez and Victor Garza of the District Attorney's Office to proceed as directed.
Vote: 5 - 0 - Unanimously
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of #125.00.
Vote: 5 - 0 - Unanimously
Valerie Glass, with Atlas & Hall, will proceed as directed.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval to assign Josie Ramirez, with the District Attorney's Office, to handle this case.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $3,033.82.
Vote: 5 - 0 - Unanimously
Preston Henrichson will proceed as directed.
At this point, the Court took up the Closed Session items under the Addendum.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on items 25 & 26.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS . the Court made a UNANIMOUS vote of approval to Adjourn.
Vote: 5 - 0 - Unanimously
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 12, 2012.
Signed this _12th day of October 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy