SPECIAL MEETING - OCTOBER 9, 2012
BE IT REMEMBERED, that on this 9th day of October A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 9, 2012 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Member, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES , the Court made a UNANIMOUS vote to approve the Consent Agenda with the exception of item 9.A.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve item 9.A, with the exception of the RGV Mobility Task Force.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-34460
2012 - HIDTA (1254)
B.
AI-34451
2012 - Planning Dept. (1100)
C.
AI-34594
2012 - District Attorney (1100)
D.
AI-34593
2012 - District Attorney (1100)
E.
AI-34544
2012 - Executive Office (1100)
F.
AI-34543
2012 - Purchasing (1100)
G.
AI-34521
2012 - County Judge (1100)
H.
AI-34420
2012 - Safety Division (1100)
I.
AI-34508
2012 - Adult Probation (1100)
J.
AI-34539
2012 - Sheriff's Office (1100)
K.
AI-34415
2012 - Sheriff's Office (1100)
L.
AI-34406
2012 - Elections Department (1100)
M.
AI-34416
2012 - Tax Office (1246)
N.
AI-34452
2012 - CCL #2 (1100)
O.
AI-34426
2012 - J.P. 1/2 (1100)
P.
AI-34577
2012 - Pct. #2 BCAP (1312)
Q.
AI-34524
2012 - Pct. #2 R&B (1200)
R.
AI-34567
2012 - Pct. #2 Sanitation (1100)
S.
AI-34528
2012 - Pct. #3 Sanitation (1100)
3.
2012 Interdepartmental transfers:
A.
AI-34619
C.O. 2010 A&B (1342):
Approval of 2012 interdepartmental transfer from C.O. 2010 A&B Mediplex to C.O. 2010 A&B Ebony Plaza (10th St. Building) in the total amount of $1,100,320.00.
Approval of 2012 interdepartmental transfer from C.O. 2010 A&B Mediplex to C.O. 2010 A&B Ebony Plaza (10th St. Building) in the total amount of $1,100,320.00.
B.
AI-34510
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $20,400.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of September 2012 (PP #18 & 19).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $20,400.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of September 2012 (PP #18 & 19).
C.
AI-34585
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (084) in the amount of $200,000.
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (084) in the amount of $200,000.
D.
AI-34579
Pct. #2 BCAP (1312):
Approval of 2012 interdepartmental transfer from BCAP Las Milpas Subdivision, program no. 413, to BCAP Rancho Escondido Subdivision, program no. 596 in the total amount of $1,101.56.
Approval of 2012 interdepartmental transfer from BCAP Las Milpas Subdivision, program no. 413, to BCAP Rancho Escondido Subdivision, program no. 596 in the total amount of $1,101.56.
E.
AI-34580
Pct. #2 BCAP (1312):
Approval of 2012 interdepartmental transfer from BCAP Las Milpas Subdivision, program no. 413, to BCAP Val Bar Estates Subdivision, program no. 767 in the total amount of $4,824.10.
Approval of 2012 interdepartmental transfer from BCAP Las Milpas Subdivision, program no. 413, to BCAP Val Bar Estates Subdivision, program no. 767 in the total amount of $4,824.10.
F.
AI-34405
Pct. #4 (1342):
Approval of 2012 interdepartmental transfer within Pct. 4 CO2010 A&B- Drainage Improvement Project from (program 036) to North Branch Drain (program 049) in the amount of $480.00.
Approval of 2012 interdepartmental transfer within Pct. 4 CO2010 A&B- Drainage Improvement Project from (program 036) to North Branch Drain (program 049) in the amount of $480.00.
G.
AI-34408
Pct. #4 (1100):
Approval of 2012 interdepartmental transfer from Pct 4- Parks (program 009) to Pct 4- CRC (program 077) in the amount of $984.83.
Approval of 2012 interdepartmental transfer from Pct 4- Parks (program 009) to Pct 4- CRC (program 077) in the amount of $984.83.
H.
AI-34362
Pct. # 4 (1100):
Approval of 2012 interdepartmental transfer from Pct 4- Parks (program 009) to Pct 4- Sanitation (program 001) in the amount of $2,000.00.
Approval of 2012 interdepartmental transfer from Pct 4- Parks (program 009) to Pct 4- Sanitation (program 001) in the amount of $2,000.00.
I.
AI-34396
Pct. #4 Road Maintenance:
Approval of 2012 interdepartmental transfer from Pct 4- Rd. Maintenance (Program 007) to Pct 4- Rd. Maintenance Schunior Drain (Program 051) in the amount of $28.00.
Approval of 2012 interdepartmental transfer from Pct 4- Rd. Maintenance (Program 007) to Pct 4- Rd. Maintenance Schunior Drain (Program 051) in the amount of $28.00.
4.
Planning Department:
A.
AI-34553
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
AI-34438
District Attorney's Office
Approval of August 2012 Checks Processing fees Monthly Report.
Approval of August 2012 Checks Processing fees Monthly Report.
6.
Right of Way - Permits:
A.
AI-34545
Cardinal Estates, LTD.
1. Contractor shall cross Ramseyer Road with an 8" waterline approximately 342.50 feet West of Terry Road. The contractor shall bore Ramseyer Road and install a 12" PVC casing for the 8" water line.
2. Contractor shall cross Ramseyer Road with a 1" water service line approximately 596.80 feet West of Terry Road. The contractor shall bore Ramseyer Road and install a 2" PVC casing for the 1" water service.
3. Contractor shall cross Terry Road with an 8" water line approximately 1145.00 feet South of Ramseyer Road. The contractor shall bore and install a 12" PVC casing for the 8" water line.
4. Contractor shall cross Terry Road with a 1" water service line approximately 110.15 feet South of Ramseyer Road. The contractor shall bore Terry Road and install a 2" PVC casing for the 1" water service.
1. Contractor shall cross Ramseyer Road with an 8" waterline approximately 342.50 feet West of Terry Road. The contractor shall bore Ramseyer Road and install a 12" PVC casing for the 8" water line.
2. Contractor shall cross Ramseyer Road with a 1" water service line approximately 596.80 feet West of Terry Road. The contractor shall bore Ramseyer Road and install a 2" PVC casing for the 1" water service.
3. Contractor shall cross Terry Road with an 8" water line approximately 1145.00 feet South of Ramseyer Road. The contractor shall bore and install a 12" PVC casing for the 8" water line.
4. Contractor shall cross Terry Road with a 1" water service line approximately 110.15 feet South of Ramseyer Road. The contractor shall bore Terry Road and install a 2" PVC casing for the 1" water service.
7.
Executive Officer - Valde Guerra:
A.
AI-34547
Approval of 457 Plan hardship withdrawal request for employee #089761
8.
Tax Refunds:
A.
AI-34461
| Acct# | Payer | Amt |
| M5200.00.198.0003.05 | Corelogic | $3,778.54 |
| L3080.00.000.0050.00 | Corelogic | $3,328.73 |
B.
AI-34473
| Acct# | Payer | Amt |
| H0160.02.000.0004.00 | HEB | $65,654.44 |
| H0160.02.000.0004.00 | COUNTY TREASURER | $15,330.68 |
| H0160.02.000.0004.00 | HEB | $65,564.39 |
| H0160.02.000.0004.00 | COUNTY TREASURER | $15,474.77 |
9.
Membership Dues:
A.
AI-34505
Approval of 2012 membership dues for the following, with authority for County Treasurer to issue check after review and auditing procedures are completed:
| Vendor | Amount | Acct. # |
| County Judges & Comm. Association of Texas | 2100.00 | 2-1100-413-30-125-004-0-810 |
| RGV Mobility Task Force | 7500.00 | 2-1100-413-30-125-004-0-810 |
10.
Budget & Management:
A.
AI-34538
Self-Insured 2202:
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 49,384.61 for the period of September 16-30, 2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 49,384.61 for the period of September 16-30, 2012 and requesting approval of wire transfer.
B.
AI-34417
1. Approval of reimbursement in the amount of $706,873.95 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/15/12 to 09/28/12.
2. Approval of wire transfer to cover claims paid.
| 09/15-21/12 | $334,222.70 |
| 09/22-28/12 | $372,651.25 |
| TOTAL | $706,873.95 |
C.
AI-34463
1. Approval to add position titles to the Hidalgo County Position Inventory as listed on Exhibit A. (See attached)
2. Approval to delete position titles from the Hidalgo County Position Inventory as listed on Exhibit B. (See attached)
2. Approval to delete position titles from the Hidalgo County Position Inventory as listed on Exhibit B. (See attached)
D.
AI-34541
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Adminstration-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Adminstration-Contingency account.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-34090
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Hidalgo County: "Fire Extinguishers-Equipment and Maintenance Service" including the re-advertisement of project in the event no bids and/or rejection of responses received and project is still required RFB #2012-144-00-00-MEG
B.
AI-34305
1. Requesting acceptance and approval of payment of Invoice #R012-2651 in the amount of $ 4,483.07 (Reimbursable-Printing of Binding Sets) as submitted by contracted Professional Architect, ERO Architects in connection to AIA Agreement# C-11-176-09-20 for the "Design and Construction of a New Multi-Purpose Facility/Mechanical Shop for Hidalgo County Precinct No. 4";
2. Requesting acceptance and approval of payment of the Invoices (set forth below) submitted by L & G Consulting Engineers, Inc. in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" located in Hidalgo County Pct. #4".
a) Invoice #11324251 in the amount of $ 35,686.25
b) Invoice #11324258 in the amount of $ 59,321.25
2. Requesting acceptance and approval of payment of the Invoices (set forth below) submitted by L & G Consulting Engineers, Inc. in connection to Contract #C-11-234-09-13 (WA#1-PO#663995) for: "FM 1925 Project" located in Hidalgo County Pct. #4".
a) Invoice #11324251 in the amount of $ 35,686.25
b) Invoice #11324258 in the amount of $ 59,321.25
C.
AI-34364
Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract: C-09-346-11-17 for "Data Warehousing of Commissioner's Court Minutes" for Hidalgo County-under same rates terms and conditions with PropertyInfo Government Services. Effective November 17, 2012, and expiring January 15, 2013 or upon completion of procurement process which ever comes first.
D.
AI-34433
1. Requesting approval of payment for Inv# M165521 in the amount of $ 350.00 as submitted by HALFF ASSOCIATES, INC., in connecton to contract #C-10-340-10-19 for: Building Repairs, Alterations and/or Renovations to County Owned Buildings”-located in Hidalgo County Precinct Number 4--(PROJECT: ELECTIONS WAREHOUSE -WA #1-PO#660277)
2. Requesting approval of Change Directive No. 4 in connection with the "Renovations and Additions to Elections Warehouse" submitted by contracted architect, Mr. Steve McGarraugh, AIA, Dannenbaum Engineering, for Alpha Building Corporation project awarded JOC vendor with authority for County Judge or Court member to execute document.
2. Requesting approval of Change Directive No. 4 in connection with the "Renovations and Additions to Elections Warehouse" submitted by contracted architect, Mr. Steve McGarraugh, AIA, Dannenbaum Engineering, for Alpha Building Corporation project awarded JOC vendor with authority for County Judge or Court member to execute document.
E.
AI-34478
Approval of Invoice #12088 in the amount of $1,809.94 from Javier Hinojosa Engineering, contracted engineer for "La Suena Subdivision Off Site Drainage Improvements".
F.
AI-34606
Approval to add additional fuel card(s) and/or driver(s) for:
1. Health And Human Services - Fuel Cards and Fuel Card Users
1. Health And Human Services - Fuel Cards and Fuel Card Users
G.
AI-34492
Approval to add additional fuel card(s) and/or driver(s) for:
1.Fire Marshal - Fuel card User
2.Constable Pct No. 3- Fuel card Users
1.Fire Marshal - Fuel card User
2.Constable Pct No. 3- Fuel card Users
H.
AI-34582
Approval of ratification of fully executed Change Order No. 2 for Road Re-Construction of Esperanza Estates Subdivision Pursuant to TXLGC 262.031 as approved by cc on 08-28-12 (C-CAP-12-115-06-12).
I.
AI-34367
Constable Pct. #1:
Pursuant to the Hidalgo County fuel policy, requesting approval to reimburse Senior Deputy Constable III Sara Flores for the purchase of fuel in the amount of $100.00 for county vehicle, Unit #S052 2009 Ford F150 TX 103-4150 VIN#1FTRW14879FA35530, with authority for the County Treasurer's Office to issue payment/check after the Auditor's Office processing procedures are completed.
Pursuant to the Hidalgo County fuel policy, requesting approval to reimburse Senior Deputy Constable III Sara Flores for the purchase of fuel in the amount of $100.00 for county vehicle, Unit #S052 2009 Ford F150 TX 103-4150 VIN#1FTRW14879FA35530, with authority for the County Treasurer's Office to issue payment/check after the Auditor's Office processing procedures are completed.
J.
AI-34477
Facilities Management:
Pursuant to Hidalgo County fuel policy, requesting approval to reimburse employee Braulio Gaytan #165778 for the purchase of fuel for County Unit #30 at Stripes #9137 located in 1218 E. Canton, Edinburg, TX in the amount of $87.41.
Pursuant to Hidalgo County fuel policy, requesting approval to reimburse employee Braulio Gaytan #165778 for the purchase of fuel for County Unit #30 at Stripes #9137 located in 1218 E. Canton, Edinburg, TX in the amount of $87.41.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 9, 2012.
Signed this _9th__ day of October 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 9, 2012.
Signed this _9th__ day of October 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy