SPECIAL MEETING - OCTOBER 16, 2012
BE IT REMEMBERED, that on this 16th day of October A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 16, 2012 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Member, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the Commissioners' Court Consent Agenda, with the exception of items 3.L. and 6.D.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote to approve item 3.L.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Board made a UNANIMOUS vote to approve item 6.D.
Vote: 3 - 0 - Unanimously
1.
AI-34761
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-34527
2012 - Tax Office (1246)
B.
AI-34574
2012 - Tax Office (1100)
C.
AI-34651
2012 - Sheriff's Office (1100)
D.
AI-34648
2012 - Sheriff's Office (1100)
E.
AI-34532
2012 - Sheriff's Office (1100)
F.
AI-34511
2012 - Human Services (1100)
G.
AI-34518
2012 - Health & Human Services Dept. (1293)
H.
AI-34519
2012 - Health & Human Services Dept. (1293)
I.
AI-34612
2012 - I.T. Department (1100)
J.
AI-34615
2012 - I.T. Department (1100)
K.
AI-34674
2012 - County Clerk (1100)
L.
AI-34546
2012 - District Clerk (1100)
M.
AI-34586
2012 - Texas AgriLife Extension Service (1100)
N.
AI-34565
2012 - Law Library (1247)
O.
AI-34509
2012 - J.P. 4/1 (1100)
P.
AI-34712
2012 - County Court # 1 (1100)
Q.
AI-34653
2012- Pct #1 Road Maint. (1200)
R.
AI-34649
2012 - Pct. #1 Parks (1100)
S.
AI-34657
2012 - Pct. #1 San. (1100)
T.
AI-34673
2012 - Pct. #2 BCAP (1312)
U.
AI-34554
2012 - Pct. #2 R&B (1200)
V.
AI-34566
2012 - Pct. #2 Rd Maint. (1200)
W.
AI-34695
2012 - Pct. #2 C.O.'s 2010 A & B (1342)
X.
AI-34652
2012 - Pct. #2 Parks (1100)
Y.
AI-34628
2012 - Pct. #2 R&B (1200)
Z.
AI-34630
2012 - Pct. #2 Admin. (1200)
AA.
AI-34646
2012 - Pct. #4 Rd. Maint. (1200)
BB.
AI-34658
2012 - Pct. #4 Parks (1100)
CC.
AI-34516
2012 - Constable Pct. #4 (1100)
3.
2012 Interdepartmental transfers:
A.
AI-34702
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Pct. 1 Mile 2 E (BUS83-M6N), program #104, in the amount of $55,000.00 to fund road reconstruction expenditures.
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Pct. 1 Mile 2 E (BUS83-M6N), program #104, in the amount of $55,000.00 to fund road reconstruction expenditures.
B.
AI-34631
Pct. #2 CO's (1342):
Approval of 2012 interdepartmental transfer within C.O.'s (2010 A&B) Fund 1342 from program (039) to program (054) in the amount of $100,000.
Approval of 2012 interdepartmental transfer within C.O.'s (2010 A&B) Fund 1342 from program (039) to program (054) in the amount of $100,000.
C.
AI-34727
Pct. #2 C.O.'s (1342):
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1342 from program (039) to program (027) in the amount of $2,118.00
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1342 from program (039) to program (027) in the amount of $2,118.00
D.
AI-34654
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (596) in the amount of $6,292.57
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (596) in the amount of $6,292.57
E.
AI-34526
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $35,711.10), and to North Branch Drain (program 049 - $8,792.44) in the total amount of $44,503.54 to fund September 2012 Drainage - Labor (PP#18&19) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $35,711.10), and to North Branch Drain (program 049 - $8,792.44) in the total amount of $44,503.54 to fund September 2012 Drainage - Labor (PP#18&19) & Fuel Reimbursements.
F.
AI-34636
Pct. # 4 (1100):
Approval of 2012 interdepartmental transfer from Pct. 4 Parks (program 009) to Pct. 4 CRC (program 077) in the amount of $360.00.
Approval of 2012 interdepartmental transfer from Pct. 4 Parks (program 009) to Pct. 4 CRC (program 077) in the amount of $360.00.
G.
AI-34676
C.O. 2010 A&B (1342):
Approval of 2012 interdepartmental transfer from C.O. 2010 A&B Admin. Facility to C.O. 2010 A&B Liberty/TomGil(US83-FM2221) in the amount of $2.36.
Approval of 2012 interdepartmental transfer from C.O. 2010 A&B Admin. Facility to C.O. 2010 A&B Liberty/TomGil(US83-FM2221) in the amount of $2.36.
H.
AI-34514
Certificate of Obligation Series 2010 A&B (1342):
Approval of 2012 interdepartmental transfer within the Certificate of Obligation Series 2010 A&B, from the Mediplex Building (program 044) to the Modular Courtroom Project (program 048) in the amount of $78,935.42 to fund a portion of the finish of the interior of modular buildings, and into the Sheriff Substation in Precinct 1 (program 036) in the amount of $2,600.96 to fund the materials testing for the substation parking lot.
Approval of 2012 interdepartmental transfer within the Certificate of Obligation Series 2010 A&B, from the Mediplex Building (program 044) to the Modular Courtroom Project (program 048) in the amount of $78,935.42 to fund a portion of the finish of the interior of modular buildings, and into the Sheriff Substation in Precinct 1 (program 036) in the amount of $2,600.96 to fund the materials testing for the substation parking lot.
I.
AI-34485
Jail Landmark (1100):
Approval of 2012 interdepartmental transfer from Jail (program 002) to Jail Landmark (program 086) in the amount of $42,000.00.
Approval of 2012 interdepartmental transfer from Jail (program 002) to Jail Landmark (program 086) in the amount of $42,000.00.
J.
AI-34542
Approval of 2012 Inter-Departmental Transfer from Fire Marshal-Other (890) to Edcouch FD-AID TO GOVT Agency (005) $5,000 and to Pharr FD-AID-TO GOVT Agency (017) $5,000 for the total amount of $10,000.00
K.
AI-34738
Constable Precinct No. 4 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Precinct No. 4 in the amount of $178,726.00 to fund the purchase of vehicles (Four (4) new or newer 2013 Chevrolet Tahoe's ).
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Precinct No. 4 in the amount of $178,726.00 to fund the purchase of vehicles (Four (4) new or newer 2013 Chevrolet Tahoe's ).
L.
AI-34741
CO 2009 B&C (1341):
Approval of 2012 interdepartmental transfer from various accounts within the Certificate of Obligation Series 2009 (1341) into a newly created account in the total amount of $621,824.10 to fund Phase 1 of the 10th Street Extension Project within Precinct 4.
Approval of 2012 interdepartmental transfer from various accounts within the Certificate of Obligation Series 2009 (1341) into a newly created account in the total amount of $621,824.10 to fund Phase 1 of the 10th Street Extension Project within Precinct 4.
M.
AI-34739
Texas Agrilife Ext (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Texas Agrilife Ext in the amount of $9,500.00 to fund operating expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Texas Agrilife Ext in the amount of $9,500.00 to fund operating expenditures.
4.
Planning Department:
A.
AI-34667
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Membership Dues:
A.
AI-34706
Urban County:
Request approval to renew 2011-2013 membership dues in the amount of $100.00 to The National Community Development Association Region VI Southwest for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2011 through June 30. 2013)
Request approval to renew 2011-2013 membership dues in the amount of $100.00 to The National Community Development Association Region VI Southwest for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2011 through June 30. 2013)
B.
AI-34685
County Court #1:
Requesting approval to pay the 2012 Texas Association for Court Administration 36th Annual Education Conference membership dues in the total amount of $325 for Joecindy Carreon, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2012 Texas Association for Court Administration 36th Annual Education Conference membership dues in the total amount of $325 for Joecindy Carreon, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
C.
AI-34253
Fire Marshal:
Approval of annual membership and dues to the International Association of Arson Investigators (IAAI) in the amount of $110.00 for Juan Martinez, Fire Marshal, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Approval of annual membership and dues to the International Association of Arson Investigators (IAAI) in the amount of $110.00 for Juan Martinez, Fire Marshal, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
6.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-34730
Authority to advertise and approval of procurement packet (i.e. legal notice, requirements, scope of services, etc.) as attached hereto for: "Lease of Land approximately 1280 +/- Acres within Pct 3" for use of farming through RFB No.: 2012-218-MEG including re-advertising project if no bids received and precinct desires to do so.
B.
AI-34351
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County-Sign Language Interpreting for Hearing Impaired (Courtroom and Non-Courtroom)" Bid No. 2012-198-SMA including the re-advertising of project in the event no bids and/or rejection responses received and project is still required.
C.
AI-34715
Acceptance and approval of request for payment of Invoice #11027A-1 in the amount of $13,025.00 as submitted by CAS Companies in connection with the "Asbestos Abatement to Hidalgo County Morgue Renovation" project amid PO#680774 under cooperative membership with Tips/Taps Contract #6072612 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
D.
AI-34718
Acceptance and approval to award proposal received from CAS Companies in the amount of $____________(through Hidalgo County's membership/participation with Tips/Taps Contract #6072612) for the provision of labor, to include materials but not limited to any appurtenances, as per specifications developed by Halff & Associates and Dannenbaum Engineering for proposed renovations and annex of Modular Buildings to Hidalgo County Courthouse aka P roject #12-204-OGG and evidenced by a properly executed purchase order.
E.
AI-34687
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2012.
F.
AI-34680
Approval of Application for Payment No. 2 (Final) in the amount of $100,312.65 from GP7 Construction, LLC, contracted vendor for La Homa Road South Subdivision as submitted by Javier Hinojosa Engineering, project engineer (C-CAP-12-090-05-29).
G.
AI-34590
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324261-$ 1,486.88 for "Mile 2 N.-Inspiration to Moorefield Rd"-C-11-195-08-16
2. Invoice No. 11324262-$ 2,331.48 for "Mile 2"-C-11-195-06-28
3. Invoice No. 11324267-$101,367.50 for "La Homa"-C-11-312-02-07.
4. Invoice No. 11324268-$ 6,280.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
5. Invoice No. 11324269-$ 4,220.00 for "FM 681-FM 2221/FM 492: FM 681 to FM 364"-C-09-192A-06-08
1. Invoice No. 11324261-$ 1,486.88 for "Mile 2 N.-Inspiration to Moorefield Rd"-C-11-195-08-16
2. Invoice No. 11324262-$ 2,331.48 for "Mile 2"-C-11-195-06-28
3. Invoice No. 11324267-$101,367.50 for "La Homa"-C-11-312-02-07.
4. Invoice No. 11324268-$ 6,280.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
5. Invoice No. 11324269-$ 4,220.00 for "FM 681-FM 2221/FM 492: FM 681 to FM 364"-C-09-192A-06-08
H.
AI-34500
Recommendation, consideration and approval to create separate accounts for All Hidalgo County: Law Enforcement, Agencies and/or Programs with Fuel Card Contractor- US Bank for accounting purposes with concurrence by the Hidalgo County Auditor's office.
I.
AI-34525
Request by Texas A&M AgriLife Extension Service Hidalgo County through Barbara Storz, CEA-Horticulture/County Coordinator for CC removal of the fixed assets in Exhibit A with all pertinent back up information as attached.
J.
AI-34714
Acceptance and approval of request for payment of Invoice #1102707-8 in the amount of $89,427.26 as submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
K.
AI-34584
Approval of Request for Payment-Application No. 8 R1 in the amount of $162,762.55 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct 1 Area", and as certified for payment by project architect, Gignac & Associates-C-11-032-01-20.
L.
AI-34474
Hidalgo County H.I.D.T.A. Department is requesting approval to remove from their inventory system the following County asset.
| Asset Tag No. | Description | Serial No. |
| 49320 | Sig Sauer - 229R | AM126534 |
M.
AI-34179
Sheriff's Office:
Requesting authority to renew 2 IBM I2 Analyst's Notebook Concurrent User Annual SW Subscription & Support Services for 12 months from October 1, 2012 thru September 30, 2013 thru requisition 222835 in the amount of $1,993.20.
Requesting authority to renew 2 IBM I2 Analyst's Notebook Concurrent User Annual SW Subscription & Support Services for 12 months from October 1, 2012 thru September 30, 2013 thru requisition 222835 in the amount of $1,993.20.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16TH day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 16, 2012.
Signed this _16__ day of October 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16TH day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 16, 2012.
Signed this _16__ day of October 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy