REGULAR MEETING - OCTOBER 23, 2012
BE IT REMEMBERED, that on this 23rd day of October A.D., 2012, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING October 23, 2012 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Court were counted present, with the exception of Commissioner Quintanilla and Commissioner Flores. Commissioner Quintanilla arrived shortly after commencement.
All members of the Court were counted present, with the exception of Commissioner Quintanilla and Commissioner Flores. Commissioner Quintanilla arrived shortly after commencement.
2.
Pledge of Allegiance
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
3.
Prayer
Michelle Villareal led the Court and Audience in Prayer.
Michelle Villareal led the Court and Audience in Prayer.
4.
Approval of Consent Agenda
The Court moved to approve the Consent Agenda.
-Ms. Jeanette Andrade, along with her class from the Harvest Christian Academy, came to the Commissioners' Court Meeting to see the various issues the County addresses.
The Court moved to approve the Consent Agenda.
-Ms. Jeanette Andrade, along with her class from the Harvest Christian Academy, came to the Commissioners' Court Meeting to see the various issues the County addresses.
5.
County Judge's Office:
A.
AI-34835
Approval of Proclamation declaring October 25, 2012 as South Texas Juvenile Diabetes Association Day in Hidalgo County
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
6.
County Treasurer - Norma Garcia:
A.
AI-34800
Presentation and recognition of County Treasurer Norma G. Garcia by Texas State Senator Eddie Lucio
NO ACTION taken on this item.
NO ACTION taken on this item.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption as it pertains to item 20.C - EEOC Charge #846-2012-71558: Carla Davis.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve the exemption as it pertains to item 20.E - Claim of Eliseo Alvarado.
Vote: 3 - 0 - Unanimously
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the engagement with the firm of Atlas & Hall & Rodriguez as it pertains to 20.C. EEOC Charge # 846-2012-71558; Carla Davis.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the engagement with the firm of Preston Henrichson as it pertains to item 20.E - Claim of Eliseo Alvarado.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption as it pertains to item 20.C - EEOC Charge #846-2012-71558: Carla Davis.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve the exemption as it pertains to item 20.E - Claim of Eliseo Alvarado.
Vote: 3 - 0 - Unanimously
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the engagement with the firm of Atlas & Hall & Rodriguez as it pertains to 20.C. EEOC Charge # 846-2012-71558; Carla Davis.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the engagement with the firm of Preston Henrichson as it pertains to item 20.E - Claim of Eliseo Alvarado.
Vote: 3 - 0 - Unanimously
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations to Former Administration Building 1st and 2nd Floors
NO ACTION taken on this item.
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
Valde Guerra, Executive Officer, informed the Court that the Modular Buildings have been moved onto the Courthouse property, are working on site preparation, discussed the assistance from various governmental entities and estimated the completion date as December 15, 2012.
c) Emergency situations occurring since last agenda meeting
NO ACTION taken on this item.
a) Renovations to Former Administration Building 1st and 2nd Floors
NO ACTION taken on this item.
b) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
Valde Guerra, Executive Officer, informed the Court that the Modular Buildings have been moved onto the Courthouse property, are working on site preparation, discussed the assistance from various governmental entities and estimated the completion date as December 15, 2012.
c) Emergency situations occurring since last agenda meeting
NO ACTION taken on this item.
C.
AI-34852
Discussion regarding county employment exit protocols
Valde Guerra, Executive Officer, discussed the need for additional documentation for employees upon departure from the County. Mr. Guerra will be putting together a committee that will include various departments and legal counsel for creation of exit protocols.
Valde Guerra, Executive Officer, discussed the need for additional documentation for employees upon departure from the County. Mr. Guerra will be putting together a committee that will include various departments and legal counsel for creation of exit protocols.
8.
Constables:
A.
AI-34803
Approval of an Order to permit overtime pay of Deputy Constables solely from Grant Funds
-Valde Guerra, Executive Officer, read the Order into the Record.
-Valde Guerra, Executive Officer, read the Order into the Record.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the overtime pay for Deputy Constables soley from Grant Funds, and carried as follows:
AYE: Commissioner Joseph Palacios, Commissioner Hector Palacios and Judge Garcia
NAY: None
ABSENT: Commissioner Quintanilla and Commissioner Flores
Vote: 3 - 0
B.
AI-34854
Discussion regarding the Section 28 Applicants
Constable Gallardo and Constable Guerra discussed the issuance of Mental Health Orders and the lack of man power.
Constable Gallardo and Constable Guerra discussed the issuance of Mental Health Orders and the lack of man power.
9.
District Attorney's Office - Roy Cazares:
A.
AI-34604
District Attorney's Office (1100):
1. Approval to transfer auto allowance pay in the amount of $3,600.00 from slot no. 0099 Criminal Investigator II to slot no. 0053, Criminal Investigator I.
2. Approval of revised salary schedule.
1. Approval to transfer auto allowance pay in the amount of $3,600.00 from slot no. 0099 Criminal Investigator II to slot no. 0053, Criminal Investigator I.
2. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court moved to approve items 9.A.1 & 2.
Vote: 3 - 0 - Unanimously
B.
AI-34842
1. Approval of the 2012 Chapter 59 Asset Forfeiture Report.
2. Approval for County Judge Ramon Garcia to sign the Asset Forfeiture Report.
NO ACTION taken on items 9.B.1 & 2.
2. Approval for County Judge Ramon Garcia to sign the Asset Forfeiture Report.
NO ACTION taken on items 9.B.1 & 2.
10.
Sheriff's Office:
A.
AI-34669
Authorization and approval to upgrade wireless equipment through the County's membership/participation with Contract DIR-SDD-1780 with awarded vendor SPRINT.
Qty Description Cost
---- --------------- ------
17 Apple iPhone 5 $199.99
Total Cost: $3,399.83
Qty Description Cost
---- --------------- ------
17 Apple iPhone 5 $199.99
Total Cost: $3,399.83
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.
AI-34650
Pursuant to Hidalgo County Cellular Telephone Policy (Contract: DIR-SDD-1780), presentation for consideration, acceptance and approval of Cellular Phone Request Form( Data Card Request) for the following:
1. Approval for requisition #224228 for 25 Unlimited Data Access Cards ($37.99 each per month)
1. Approval for requisition #224228 for 25 Unlimited Data Access Cards ($37.99 each per month)
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
C.
AI-34806
Sheriff's Office - (1284):
1. Approval for acceptance of cooperative agreement between Hidalgo County
Sheriff's Office and the U.S. Department of Justice, Drug Enforcement Administration (DEA).
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Approval of Certification of Revenues by the County Auditor for the DEA cooperative
agreement for overtime.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
3. Approval of appropriation of funding for overtime in the amount of $17,202.25.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
1. Approval for acceptance of cooperative agreement between Hidalgo County
Sheriff's Office and the U.S. Department of Justice, Drug Enforcement Administration (DEA).
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Approval of Certification of Revenues by the County Auditor for the DEA cooperative
agreement for overtime.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
3. Approval of appropriation of funding for overtime in the amount of $17,202.25.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
D.
AI-34810
Sheriff's Office FBI - (1284)
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation
(FBI) in the total amount of $34,404.50.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Approval of Certification of Revenues as certified by the County Auditors for the FBI
overtime agreement.
On motion byCOMMISSIONER, PCT.2 4 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
3. Approval of appropriation of funds in the amount of $34,404.50.
On motion byCOMMISSIONER, PCT.2 4 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation
(FBI) in the total amount of $34,404.50.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Approval of Certification of Revenues as certified by the County Auditors for the FBI
overtime agreement.
On motion byCOMMISSIONER, PCT.2 4 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
3. Approval of appropriation of funds in the amount of $34,404.50.
On motion byCOMMISSIONER, PCT.2 4 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
11.
Tax Office - Armando Barrera:
A.
AI-34742
Tax Office (1100):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot # | Position Title | Grade |
| Delete | 0043 | Bookkeeper I | 6 |
| Delete | 0050 | Deputy Clerk I | 5 |
| Create | 0140 | Accounting Clerk II | 8 |
| Create | 0141 | Deputy Clerk II | 7 |
2. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 11.A.1 & 2.
Vote: 3 - 0 - Unanimously
12.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
NO ACTION taken on this item.
NO ACTION taken on this item.
B.
AI-34770
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to Adopt the Certifications, Affiliations and Partnerships with various hospitals.
Vote: 3 - 0 - Unanimously
C.
AI-34618
Discussion, consideration and approval of 4th quarter medicaid waiver transfer in the amount of $2,062,500.00 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Healthcare expenditures for fiscal year 2012.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
D.
AI-34670
Recognition of La Joya Independent School District, Pharr-San Juan-Alamo Independent School District, South Texas College, RGV Careers an Institute for Higher Learning, the University of Texas-Pan American and the Valley Grande Institute for their dedication and assistance during Operation Lone Star 2012.
The Court provided a certificate to the various entities/school districts in appreciation for their assistance during the Operation Lone Star 2012.
The Court provided a certificate to the various entities/school districts in appreciation for their assistance during the Operation Lone Star 2012.
E.
AI-34678
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor:
| Vendor | Invoice # | Date | Invoice Amount | Purpose |
| Gloria Flores Interpreting Services | 073112 | 08/27/12 | 275.00 | Interpreting Services |
| Gloria Flores Interpreting Services | 083112 | 09/02/12 | 150.00 | Interpreting Services |
| Gloria Flores Interpreting Services | 093012 | 10/01/12 | 100.00 | Interpreting Services |
| $525.00 | Total |
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
F.
AI-34681
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
| Vendor | Invoice # | Date | Invoice Amount | Purpose |
| Quest Diagnostics | 9142814693 | 03/27/12 | $18.00 | Lab Services |
| $18.00 | Total |
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
13.
Urban County - Diana Serna:
A.
AI-34791
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 4’s proposed budget and program
amendment for Fiscal Years 21, 24 & 25 (2008, 2011,& 2012) work plans. The proposed amendment will include an additional street to the existing work plans for the reconstruction of Owassa Road.
Judge Garcia Opened the Public Hearing.
There being no one else come forward, Judge Garcia Closed the Public Hearing.
2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 4, the proposed amendment for Fiscal Years 21, 24 & 25 (2008, 2011 & 2012) work plans. The proposed amendment will include an additional street to the existing work plans for Owassa Road. The 2012 fiscal year 25 work plan will also allow for the transfer of additional general administration funds for the payment of advertisements and other preliminary administrative expenses as needed for project completion.
amendment for Fiscal Years 21, 24 & 25 (2008, 2011,& 2012) work plans. The proposed amendment will include an additional street to the existing work plans for the reconstruction of Owassa Road.
Judge Garcia Opened the Public Hearing.
There being no one else come forward, Judge Garcia Closed the Public Hearing.
2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 4, the proposed amendment for Fiscal Years 21, 24 & 25 (2008, 2011 & 2012) work plans. The proposed amendment will include an additional street to the existing work plans for Owassa Road. The 2012 fiscal year 25 work plan will also allow for the transfer of additional general administration funds for the payment of advertisements and other preliminary administrative expenses as needed for project completion.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.
AI-34798
Urban County - CDBG (250-001)
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot # | Position Title | Grade/Step |
| Delete | 0007 | Compliance Monitor | 13 |
| Create | 0031 | Internal Auditor III | 13 |
2. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 13.B.1 & 2.
Vote: 3 - 0 - Unanimously
14.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
Ms. Ramon notified the Court that there is a rise in voter turnout and mail in ballots during this Early Voting. She encouraged everyone to go out and vote and disclosed the various locations.
Ms. Ramon notified the Court that there is a rise in voter turnout and mail in ballots during this Early Voting. She encouraged everyone to go out and vote and disclosed the various locations.
15.
Head Start Program - Teresa Flores:
A.
AI-34774
Presentation of Bids Received as Detailed in Tabulation Sheet Contained Herein, Meeting all Specifications and/or Requirements for the Purpose of Award and Approval of Contract for Request for Bid Titled: "Building Relocation Palmview I Center" Through Project No.:2012-024-10-10
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.
AI-34778
Discussion, Approval and Appointment of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2012
NO ACTION taken on this item.
NO ACTION taken on this item.
16.
Budget & Management - Sergio Cruz:
A.
AI-34857
Presentation for discussion, consideration and applicable action to the following and any other topic relevant to this project as follows:
1) Acceptance and approval to update Hidalgo County Sheriff Department's current communication systems by means of procurement through the County's membership with Houston Galveston Area Council (H-GAC Contract #RA05-12) through awarded vendor "Motorola Solutions, Inc." the purchase of radio communications equipment/license and maintenance support/warranties and any other pertinent accessories applicable to the upgrading in an amount of $7,991,778.68 by means of financing which includes the H-GAC administration fee; and
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval in the corrected amount of $7,991,778.66.
Vote: 3 - 0 - Unanimously
2) Acceptance and approval of the "System Purchase Agreement-Radio Systems" as reviewed and approved by legal for the above aforementioned under line item a; and
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
1) Acceptance and approval to update Hidalgo County Sheriff Department's current communication systems by means of procurement through the County's membership with Houston Galveston Area Council (H-GAC Contract #RA05-12) through awarded vendor "Motorola Solutions, Inc." the purchase of radio communications equipment/license and maintenance support/warranties and any other pertinent accessories applicable to the upgrading in an amount of $7,991,778.68 by means of financing which includes the H-GAC administration fee; and
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval in the corrected amount of $7,991,778.66.
Vote: 3 - 0 - Unanimously
2) Acceptance and approval of the "System Purchase Agreement-Radio Systems" as reviewed and approved by legal for the above aforementioned under line item a; and
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
3) Acceptance and approval of Equipment Lease-Purchase Agreement No. 23355 in the amount of $7,991,778.68 between Motorola Solutions, Inc. and Hidalgo County, Texas with authority for County Judge to sign all related documents for the financing purposes.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
17.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
NO ACTION taken on items 17.A.1 & 2.a, b 7 c.
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
NO ACTION taken on items 17.A.1 & 2.a, b 7 c.
3.
AI-34721
Approval of Final AIA Document A101 form of agreement between Hidalgo County-Owner and D. Wilson Construction Company-Contractor (forwarded to legal counsel for approval as to form) for the "Renovation to Former Administration Building."
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
4.
AI-34853
Acceptance and approval of "Amendment#2" to the AIA B-141-1997 Standard Form of Agreement with Alcocer Garcia Associates, Inc., for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to reflect an addition of approximately 6000 sf facility to house County Commissioners' Court Chambers (as the existing space cannot be remodeled to function as needed) construction adjacent and connected to the existing South Tower facilitating easy and controlled access from the main part of the Administration Building and revise cost estimate.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.
Pct. 3
1.
AI-34691
a. Presentation of scoring grid for the purposes of ranking proposals received for: Emergency Ambulance Services for Unincorporated Areas in Pct 3;
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 3 - 0 - Unanimously
b. Authority to negotiate a final “Emergency Ambulance Services for Unincorporated Areas in Pct 3” Agreement with the number one ranked firm of __Pro-Medic EMS __.
| Hidalgo County EMS | Quest Ambulance | Pro-Medic EMS | Med-Care EMS | |
| Evaluator 1 | 78 | 84 | 93 | 92 |
| Evaluator 2 | 96 | 45 | 100 | 90 |
| Evaluator 3 | 90 | 46 | 92 | 82 |
| Evaluator 4 | 80 | 78 | 98 | 83 |
| Evaluator 5 | 73 | 77 | 98 | 81 |
| Average Score | 83.4 | 66.0 | 96.2 | 85.6 |
| CC Ranking | 3 | 4 | 1 | 2 |
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 3 - 0 - Unanimously
b. Authority to negotiate a final “Emergency Ambulance Services for Unincorporated Areas in Pct 3” Agreement with the number one ranked firm of __Pro-Medic EMS __.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
C.
Pct. 4:
1.
AI-34838
Approval of "Amendment" to Professional Construction Management Services Agreement #C-11-123-10-25 with Prodigy Construction Management, LLC for “The Design and Construction of New Administration Offices/Building for Hidalgo County Precinct No. 4” for Hidalgo County Precinct No. 4 (approved by CC-10/25/11), for the purposes of extending the term.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
D.
Colonia Access Program Pct. 1
1.
AI-34775
a. Requesting acceptance and approval to execute a Professional Engineer contract/agreement (C-CAP-12-193-07-10) for the provision of general engineering services for Pct No. 1 for Border Colonia Round III with SAM Engineering & Surveying Inc. as authorized and approved for negotiations by CC on 07/10/12;
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b. Requesting acceptance and approval of Work Authorization No. 1 for contract # C-CAP-12-193-07-10 with a proposed fee of $8,589.36 with SAM Engineering & Surveying Inc. professional engineering services (including but not limited to Plans, Specifications and Estimate and Construction Inspection) for Round 3 BCAP Project to Hidalgo County Precinct No. 1 for La Milpa Subdivision a Border Colonia Access Program Round III Project.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b. Requesting acceptance and approval of Work Authorization No. 1 for contract # C-CAP-12-193-07-10 with a proposed fee of $8,589.36 with SAM Engineering & Surveying Inc. professional engineering services (including but not limited to Plans, Specifications and Estimate and Construction Inspection) for Round 3 BCAP Project to Hidalgo County Precinct No. 1 for La Milpa Subdivision a Border Colonia Access Program Round III Project.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2.
AI-34684
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (Surveying) service;
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0 - Unanimously
b. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of Professional Surveying Services in connection with Pct 1 Round III BCAP Projects.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0 - Unanimously
b. Presentation of scoring grid (for purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of Professional Surveying Services in connection with Pct 1 Round III BCAP Projects.
| Firm | Quintanilla, Headley & Associates | Rodriguez Engineering | R. Gutierrez Engineering Corp. |
| Evaluator 1 | 100 | 95 | 96 |
| Evaluator 2 | 99 | 90 | 95 |
| Evaluator 3 | 98 | 92 | 96 |
| Average | 99.0 | 92.3 | 95.6 |
| CC Ranking | 1 | 3 | 2 |
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve in the order of their ranks/scores.
Vote: 3 - 0 - Unanimously
c. Authority for the Purchasing Department to negotiate a professional (Surveying) contract with the No. 1 ranked firm of ___Quintanilla, Headley & Associates_ for the provision of Professional Surveying Services for Pct 1 Round III-B BCAP Projects.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS , the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
E.
Colonia Access Program Pct. 2
1.
AI-34666
Presentation of a recommendation by project engineer, R. Gutierrez Engineering Corp., to award to the responsible vendor, submitting the lowest and best bid meeting all specifications: REIM Construction, Inc. in the amount of $103,429.61 for Bid No. CAP-12-207-08-29-YSI “Road & Drainage Construction for Val Bar Subdivision.”
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2.
AI-34664
Presentation of a recommendation by project engineer, R. Gutierrez Engineering Corporation, to award to responsible vendor submitting the lowest and best bid meeting all specifications: Asago, LLC, dba, Asago Construction in the amount of $363,487.00 for Bid No. CAP-12-206-08-29-YSI “Road & Drainage Construction for Rancho Escondido Subdivision.”
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
F.
Sheriff's Office
1.
AI-33870
Recommending approval to reject all proposals received for the request for proposals for "Placement, Housing, Detention and Supervision of Hidalgo County Inmates" -(RFP No.: 2012-034-06-13-CGA) as recommended by the Hidalgo County Sheriff's Office (see documentation attached) including recommendation that the project not be re-advertised.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
G.
County Clerk
1.
AI-34836
Requesting approval of "Amendment" (82nd Legislative Session, Sec. 706.005) to Interlocal Agreement as sent to Hidalgo County (through the County Clerk) by TxDPS for the: "Failure to Appear Program"--to provide information necessary to deny renewal of the driver license of a person who fails to appear for a complaint or citation or fails to pay or satisfy a judgment ordering payment of a fine and cost in the manner ordered by the court in a matter involving any offense that a court has jurisdiction of under Chapter 4, Code of Criminal Procedure inasmuch as Texas Department of Public Safety will not accept, agree or execute modified format other than original document with authority for County Judge or Court Member to sign.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
18.
Open Forum
-Ms. Jefferies requested information and assistance pertaining to a discontinued bus route.
-Opal Billman informed the Court of violations against her civil liberties and various other issues pertaining to her divorce case.
-Frank Traver made various comments pertaining to the Rail System.
-Ms. Jefferies requested information and assistance pertaining to a discontinued bus route.
-Opal Billman informed the Court of violations against her civil liberties and various other issues pertaining to her divorce case.
-Frank Traver made various comments pertaining to the Rail System.
19.
Closed Session:
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS , the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 3 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS , the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 3 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-34813
EEOC Charge #846-2012-71558; Carla Davis
D.
AI-34811
Claim of Michelle Islas as next friend of Valerie Islas, minor
E.
AI-34815
Claim of Eliseo Alvarado
F.
AI-34844
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Rainforest.
NO ACTION taken on items 19.A through F.
NO ACTION taken on items 19.A through F.
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
NO ACTION taken on this item.
NO ACTION taken on this item.
B.
Pending and/or potential litigation
NO ACTION taken on this item.
NO ACTION taken on this item.
C.
AI-34814
EEOC Charge #846-2012-71558; Carla Davis
Refer to item 7.A.1 & 2.
Refer to item 7.A.1 & 2.
D.
AI-34812
Claim of Michelle Islas as next friend of Valerie Islas, minor
-Valde Guerra, Executive Officer, Informed the Court that this matter would be forwarded to Ms. Josie Ramirez' Office for review.
-Valde Guerra, Executive Officer, Informed the Court that this matter would be forwarded to Ms. Josie Ramirez' Office for review.
E.
AI-34816
Claim of Eliseo Alvarado
Rever to item 7.A.1 & 2.
Rever to item 7.A.1 & 2.
F.
AI-34847
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Rainforest.
NO ACTION taken on this item.
NO ACTION taken on this item.
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
23.
Adjourn
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to Adjourn.
Vote: 3 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 23, 2012.
Signed this _23rd _ day of October 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 23, 2012.
Signed this _23rd _ day of October 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy