SPECIAL MEETING - OCTOBER 30, 2012
BE IT REMEMBERED, that on this 30th day of October A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 30, 2012 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of items 5.A. and 6.A.
Vote: 4 - 0
NO ACTION taken on items 5.A. & 6.A.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-34845
2012 - Public Defender's (1100)
B.
AI-34992
2012 - County Commissioners (1200)
C.
AI-34731
2012 - 370th District Court (1100)
D.
AI-34961
2012 - I.T. Department (1100)
E.
AI-34752
2012 - Human Resources (1100)
F.
AI-34787
2012 - WIC (1292)
G.
AI-34975
2012 - WIC (1292)
H.
AI-34953
2012 - County Judge (1100)
I.
AI-34893
2012 - Emergency Management (1100)
J.
AI-34883
2012 - District Attorney (1256)
K.
AI-34888
2012 - District Attorney (1221)
L.
AI-34889
2012 - District Attorney (1222)
M.
AI-34890
2012 - District Attorney (1100)
N.
AI-34733
2012 - Elections Department (1100)
O.
AI-34735
2012 - Elections Department (1100)
P.
AI-34793
2012 - Health & Human Services Dept. (1293)
Q.
AI-34817
2012 - Health & Human Services Dept. (1293)
R.
AI-34979
2012 - HIDTA (1251)
S.
AI-34746
2012 - Purchasing (1100)
T.
AI-34719
2012 - Tax Office (1100)
U.
AI-34790
2012 - Sheriff's Office (1100)
V.
AI-34986
2012 - Pct. #1-112-1437-JP/Constable (1280)
W.
AI-34984
2012 - Pct. #1-112-1432-Adm./Tax/Auto (1280)
X.
AI-34985
2012 - Pct. #1-Elsa Multipurpose Center (1280)
Y.
AI-34891
2012 - Pct. #1 Park (1100)
Z.
AI-34698
2012 - Pct. #2 R&B (1200)
AA.
AI-34957
2012 - Pct. #2 R&B (1200)
BB.
AI-34952
2012 - Pct. #2 Parks (1100)
CC.
AI-34788
2012 - Pct. #3 Sanitation (1100)
DD.
AI-34912
2012 - Pct. #4 Rd. Maint. (1200)
EE.
AI-34859
2012 - Pct. #4 Adm (1200)
FF.
AI-34861
2012 - Pct. #4 Parks (1100)
GG.
AI-34868
2012 - Pct. #4 CRC (1100)
3.
2012 Interdepartmental transfers:
A.
AI-34942
Pct. #1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $21,800.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of October 2012 (PP #20 & 21).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $21,800.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of October 2012 (PP #20 & 21).
B.
AI-34925
Pct. #2 C.O.'s (1342):
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1342 from program (039) to program (054) in the amount of $15,000.
Approval of 2012 interdepartmental transfer within C.O.'s Fund 1342 from program (039) to program (054) in the amount of $15,000.
C.
AI-34974
JP 2 PL 1 (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to JP 2 PL 1 in the amount of $2,465.38 to fund registration and travel expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to JP 2 PL 1 in the amount of $2,465.38 to fund registration and travel expenditures.
4.
Planning Department:
A.
AI-34904
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
AI-34729
District Clerk:
Approval of September 2012 Monthly Fee Report.
Approval of September 2012 Monthly Fee Report.
6.
Right of Way - Permits:
A.
AI-34864
All Sites Construction:
Proposes to bore 1300 LF +/- of 12" sanitary sewer line North side of Mile 9 East of Westgate in Weslaco, TX.
Proposes to bore 1300 LF +/- of 12" sanitary sewer line North side of Mile 9 East of Westgate in Weslaco, TX.
7.
Membership Dues:
A.
AI-34918
Pct. #1:
Requesting approval for membership dues for Texas Turfgrass Association for Pedro Garcia Hidalgo County Pct.1 Parks Director, with authority for County Treasurer to issue check after review, audit, and processing by the County Auditor have been completed.
Requesting approval for membership dues for Texas Turfgrass Association for Pedro Garcia Hidalgo County Pct.1 Parks Director, with authority for County Treasurer to issue check after review, audit, and processing by the County Auditor have been completed.
B.
AI-34760
398th District Court:
Approval to pay annual membership dues to The College of the State Bar of Texas for Judge Aida Salinas Flores, 398th District Court, in the amount of $60.00 with authority for County Treasurer to issue check after review, audit and processing procedures are complete by County.
Approval to pay annual membership dues to The College of the State Bar of Texas for Judge Aida Salinas Flores, 398th District Court, in the amount of $60.00 with authority for County Treasurer to issue check after review, audit and processing procedures are complete by County.
C.
AI-34786
398th District Court:
Approval to pay annual membership dues to the Texas Association for Court Administration for Ester Cantu, 398th Court Coordinator, in the amount of $75.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the Texas Association for Court Administration for Ester Cantu, 398th Court Coordinator, in the amount of $75.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
D.
AI-34777
WIC:
Approval to pay annual membership dues to the Texas Association of Local WIC Directors for Norma Longoria, WIC Director in the amount of $125.00 Req. (224890) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
ILCA:
Approval to pay the 2013 Annual Membership dues to the International Lactation Consultant Association for Norma Longoria WIC Director, Diana Cardona IBLC, Sandra Escamilla IBLC in the amount of $534.00 (178.00 each). Req.# (224675) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
NAW:
Approval to pay the 2013 NWA Membership dues to National WIC Association for Norma Longoria, WIC Director in the amount of $400.00. Req. # 224896) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay annual membership dues to the Texas Association of Local WIC Directors for Norma Longoria, WIC Director in the amount of $125.00 Req. (224890) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
ILCA:
Approval to pay the 2013 Annual Membership dues to the International Lactation Consultant Association for Norma Longoria WIC Director, Diana Cardona IBLC, Sandra Escamilla IBLC in the amount of $534.00 (178.00 each). Req.# (224675) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
NAW:
Approval to pay the 2013 NWA Membership dues to National WIC Association for Norma Longoria, WIC Director in the amount of $400.00. Req. # 224896) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
8.
Executive Office:
A.
AI-34994
Approval of 457 plan hardship withdrawal for employee #163716
9.
Urban County:
A.
AI-34794
Request approval to enter into one (1) "Homebuyer Assistance Program” Contract under the Home Program.
10.
Budget & Management:
A.
AI-34899
Self-Insured (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 39,557.80 for the period of October 1 - 15, 2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 39,557.80 for the period of October 1 - 15, 2012 and requesting approval of wire transfer.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-34951
Approval of Invoice #20121278 in the amount of $89,128.20 from TEDSI Infrastructure Group, contracted engineer for "Dicker Road Improvements."
B.
AI-34823
1. Acceptance and approval of Certificate of Completion for the project Hidalgo County Precinct No. 3 -"Lighting Retrofits to Precinct Facilities" (2012-065B-MSS) as certified by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department;
2. Requesting approval of payment for invoice No. 91637 in the amount of $112,890.34 from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 3 "Lighting Retrofits to Precinct Facilities" an Energy Efficiency and Conservation Block Grant (EECBG) project (2012-065B-MSS -PO No. 675600) as certified for payment by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department.
2. Requesting approval of payment for invoice No. 91637 in the amount of $112,890.34 from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 3 "Lighting Retrofits to Precinct Facilities" an Energy Efficiency and Conservation Block Grant (EECBG) project (2012-065B-MSS -PO No. 675600) as certified for payment by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department.
C.
AI-34973
Acceptance and approval of request for payment of Invoice #1223400-1 in the amount of $140,767.19 as submitted by CAS Companies LP in connection with the "Renovations and Annex of Modular Buildings" Project amid PO#682714 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
D.
AI-34955
Acceptance and approval of Work Authorization No. 9 (with an estimated cost of $90,738) as submitted by R. Gutierrez Engineering Corporation, for Thomas Road Project (McColl - Jackson), through Contract #C-11-310-01-24.
E.
AI-34716
Pursuant to Texas Code of Criminal Procedure Article 18.17, requesting authority to advertise (on behalf of the Texas Department of Public Safety) for the Abandoned and Unclaimed items as detailed on Exhibit "A" attached hereto.
F.
AI-34870
Seeking approval of Change Order No. 2 with contractor Saenz Utility Contractors, Ltd. for Munoz Subdivision, Pct. No. 3 reflecting a reconciliation of quantities resulting in a decrease of $25,716.85 as submitted through project engineer Javier Hinojosa Engineering (C-CAP-12-019-01-31).
G.
AI-34919
Acceptance and approval of request for payment to PO #680646 in the amount of $2,975.00 as submitted by Chemical Response & Remediation Contractors, Inc. in connection with the Asbestos Consulting Services to the Hidalgo County Morgue Facility in relation to the "Hidalgo County Morgue Renovations" under the Tips/Taps contract #2052810 with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor.
H.
AI-34900
Requesting approval of payment for Invoice No. 1 in the amount of $45,986.24 (Pct 4, 3rd Call, Engleman Estates & Rankin Subdivisions) as submitted by project engineer Dos Logistics, Inc.
I.
AI-34871
Seeking approval of Change Order No. 2 with contractor Saenz Utility Contractors, Ltd. for Havana Subdivision, Pct. No. 3 reflecting a reconciliation of quantities resulting in a decrease of $26,528.60 as submitted through project engineer Javier Hinojosa Engineering (C-CAP-12-020-01-24).
J.
AI-34917
Acceptance and approval of request for payment to PO #681180 in the amount of $5,330.00 as submitted by Diaz Flooring for the installation of VCT Tile in connection with the "Hidalgo County Morgue Renovations" as authorized through Hidalgo County's membership/participation under the Tips/Taps contract #1032212.
K.
AI-34751
Approval of additional fuel card(s) and/or driver(s) for the following Elected Offices/Departments/Programs/Agencies:
1. Health and Human Services - Fuel Cards Users;
2. Tax Office - Fuel Card/Driver;
3. Adult Probation - Fuel Card Drivers.
1. Health and Human Services - Fuel Cards Users;
2. Tax Office - Fuel Card/Driver;
3. Adult Probation - Fuel Card Drivers.
L.
AI-34818
Presentation for discussion, acceptance and approval of the following items with 2GS, LLC contracted vendor for Esperanza Estates Subdivision, Pct. #2 as submitted through project engineer DOS Logistics, Inc. (C-CAP-12-115-06-12):
1. Application for payment No. 1 (Final) in the amount of $90,140.63;
2. Application for payment No. 2 (Retainage) in the amount of $10,015.62;
3. “Certificate of Construction Completion” reflecting the date of October 12, 2012.
1. Application for payment No. 1 (Final) in the amount of $90,140.63;
2. Application for payment No. 2 (Retainage) in the amount of $10,015.62;
3. “Certificate of Construction Completion” reflecting the date of October 12, 2012.
M.
AI-34614
Acceptance and approval of request for payment of Invoice #4912 in the amount of $14,051.50 as submitted by Guzman & Munoz Engineering through Work Authorization #1-PO#657601-Contract #C-11-111-04-19 for Mile 17 North Road from FM 3071 East, to FM 1015.
N.
AI-33843
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of May 31, 2013 through assigned requisition #220049 for issuance of a purchase order pursuant to Commissioners Court action with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County Precinct #3-Toshiba Color Copier-ESTUDIO 351C in the amount of $786.00.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 30, 2012.
Signed this _5th__ day of November 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of October, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 30, 2012.
Signed this _5th__ day of November 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy