SPECIAL MEETING - NOVEMBER 6, 2012
BE IT REMEMBERED, that on this 6th day of November A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 06, 2012 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve all items on the Consent Agenda, with the exception of items 2.I, 2.T, 3.F, 3.G, 6.B. and 7.B..
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve item 2.I under Fund 1200 and item 2.T. under Fund 1100.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to take NO ACTION on items 3.F. and 3.G.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 6.B. with the Correction to read CR 825.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 7.B and the fees at the correct amount of $165.00 per hour.
Vote: 3 - 0 - Unanimously
1.
AI-35124
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-35107
2012 - County Court at Law #6 (1100)
B.
AI-35009
2012 - County Auditor (1100)
C.
AI-34865
2012 - Tax Office (1246)
D.
AI-35083
2012 - Emergency Management (1100)
E.
AI-34977
2012 - I.T. Department (1100)
F.
AI-34972
2012 - I.T. Department (1100)
G.
AI-34922
2012 - Health & Human Services Dept. (1293)
H.
AI-35033
2012 - County Judge (1100)
I.
AI-35018
2012 - Right of Way Dept. (1100)
J.
AI-35003
2012 - Hidalgo County Sheriff's Office (1100)
K.
AI-34896
2012 - 370th District Court (1100)
L.
AI-35007
2012 - 449th District Court (1100)
M.
AI-34926
2012 - Constable Pct. #4 (1100)
N.
AI-35036
2012 - J.P. 3/1 (1100)
O.
AI-35037
2012 - Pct. #1 Road Maintenance (1200)
P.
AI-35014
2012 - Pct. #2 R&B (1200)
Q.
AI-35092
2012 - Pct. #2 R&B (1200)
R.
AI-35006
2012 - Pct. #2 R&B (1200)
S.
AI-35008
2012 - Pct. #2 R&B (1200)
T.
AI-34997
2012 - Pct. #3 Parks (1200)
U.
AI-35000
2012 - Pct. #3 BCAP (1312)
V.
AI-35001
2012 - Pct. #3 BCAP (1312)
W.
AI-35046
2012 - Pct. #3 Sanitation (1100)
X.
AI-35011
2012 - Pct. #4 Rd. Maint. (1200)
Y.
AI-35013
2012 - Pct. #4 Parks (1100)
Z.
AI-35055
2012 - Pct. #4 Rd. Maint. (1200)
3.
2012 Interdepartmental transfers:
A.
AI-35091
I.T. Department (1100):
Approval of interdepartmental transfer from Info Tech Dept to I.T. County Wide in the amount of $ 1094.40 to fund purchase of antivirus software.
Approval of interdepartmental transfer from Info Tech Dept to I.T. County Wide in the amount of $ 1094.40 to fund purchase of antivirus software.
B.
AI-35026
I.T. Department (1100):
Approval of 2012 interdepartmental transfer from Countywide Adm - Contingency to I.T. Department in the total amount of $385.50 to fund the purchase of access cards for the John Austin Pena facility.
Approval of 2012 interdepartmental transfer from Countywide Adm - Contingency to I.T. Department in the total amount of $385.50 to fund the purchase of access cards for the John Austin Pena facility.
C.
AI-35057
Health Benefits (2201):
Approval of 2012 interdepartmental transfer from Health Benefits (programs 008, 009, & 010) to Health Benefits (programs 004, 006, & 009) in the total amount of $434,487.10.
Approval of 2012 interdepartmental transfer from Health Benefits (programs 008, 009, & 010) to Health Benefits (programs 004, 006, & 009) in the total amount of $434,487.10.
D.
AI-34849
Public Defender (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm - Contingency to Public Defender in the amount of $165.00 to fund court costs & investigation expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm - Contingency to Public Defender in the amount of $165.00 to fund court costs & investigation expenditures.
E.
AI-35059
Workers' Comp (2202):
Approval of 2012 interdepartmental transfer from Workers' Comp (program 066) to Workers' Comp programs (060, 063, & 065) in the total amount of $157,500.00.
Approval of 2012 interdepartmental transfer from Workers' Comp (program 066) to Workers' Comp programs (060, 063, & 065) in the total amount of $157,500.00.
F.
AI-35019
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041 to Cameron S/D, program #106, in the amount of $36,206.00 to fund road and drainage construction expenditures.
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041 to Cameron S/D, program #106, in the amount of $36,206.00 to fund road and drainage construction expenditures.
G.
AI-35004
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Colonia Adams & Black, program #095, in the amount of $54,058.00 to fund road improvement engineering services.
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Colonia Adams & Black, program #095, in the amount of $54,058.00 to fund road improvement engineering services.
H.
AI-34913
Pct. #3 BCAP (1312):
Approval of 2012 interdepartmental transfer from BCAP Ariel Hinojosa Subdivision and Hilda Subdivision No. 2 to BCAP Ramirez Subdivision in the total amount of $27,847.00.
Approval of 2012 interdepartmental transfer from BCAP Ariel Hinojosa Subdivision and Hilda Subdivision No. 2 to BCAP Ramirez Subdivision in the total amount of $27,847.00.
I.
AI-35012
Pct. #4 Sanitation:
Approval of 2012 interdepartmental transfer from Pct. 4 Parks (Program 009) to Pct. 4 Sanitation (Program 001) in the amount of $319.20.
Approval of 2012 interdepartmental transfer from Pct. 4 Parks (Program 009) to Pct. 4 Sanitation (Program 001) in the amount of $319.20.
4.
Planning Department:
A.
AI-35034
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
AI-34773
RHTJ Properties, Ltd.
1. Contractor shall cross Nolana Loop with a 2" waterline approximately 190.00 feet West of Cesar Chavez Road. The contractor shall bore Nolana Loop and install a 4" PVC casing for the 2" waterline.
2. Contractor shall cross Nolana Loop with a 6" waterline approximately 328.30 feet West of Cesar Chavez Road. The contractor shall bore Nolana Loop and install a 12" PVC casing for the 6" waterline.
3. Contractor shall cross Cesar Chavez Road with a 6" waterline approximately 267.90 feet North of Nolana Loop. The contractor shall bore Cesar Chavez Road and install a 15" PVC casing for the 6" waterline.
City of Weslaco
1. Bore north under Sugar Cane in Weslaco from subject address 1223 West Sugar Cane Drive. Extend west on the north side of Sugar Cane to an existing City of Weslaco manhole approximately 200' east of Westgate. Bore under Charlene Avenue and Mireles Street.
1. Contractor shall cross Nolana Loop with a 2" waterline approximately 190.00 feet West of Cesar Chavez Road. The contractor shall bore Nolana Loop and install a 4" PVC casing for the 2" waterline.
2. Contractor shall cross Nolana Loop with a 6" waterline approximately 328.30 feet West of Cesar Chavez Road. The contractor shall bore Nolana Loop and install a 12" PVC casing for the 6" waterline.
3. Contractor shall cross Cesar Chavez Road with a 6" waterline approximately 267.90 feet North of Nolana Loop. The contractor shall bore Cesar Chavez Road and install a 15" PVC casing for the 6" waterline.
City of Weslaco
1. Bore north under Sugar Cane in Weslaco from subject address 1223 West Sugar Cane Drive. Extend west on the north side of Sugar Cane to an existing City of Weslaco manhole approximately 200' east of Westgate. Bore under Charlene Avenue and Mireles Street.
6.
Budget & Management:
A.
AI-34840
1. Approval of reimbursement in the amount of $733,322.79 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/13/12 to 10/26/12.
2. Approval of wire transfer to cover claims paid.
| 10/13-19/12 | $276,910.61 |
| 10/20-26/12 | $456,412.18 |
| TOTAL | $733,322.79 |
B.
AI-35029
Approval of payment in the amount of $32,544.00 to Texas Department of Transportation, for Advance Funding Agreement for Off-System Bridge Replacement Project CR 285 (Mile 2 West Road) @ Drainage Ditch.
C.
AI-35093
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Adminstration-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Adminstration-Contingency account.
7.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-34690
Consideration and approval by Hidalgo County Commissioners Court to exercise the last one (1) year extension (as provided in the current contract) for "EN-1 Road Stabilizer Material" for Hidalgo County, under the same rates, terms and conditions with CSS Technology Inc., d/b/a/ Roadbond Service Company-C-11-268-0-12-06.
B.
AI-34796
Approval for Hidalgo County to exercise the final one (1) year extension option permitted in the current letter of engagement under the rates described in Attachment "B" provided herein with The Espinosa Law Firm, LLC-C10-135-01-11.
C.
AI-34848
Approval to accept rebate checks from Comdata Product Services (Fuel Purchases) in the amount of $ 470.66
D.
AI-34963
Acceptance and approval of Invoice #11324272 in the amount of $6,982.68, from L&G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation"-contract #C-11-054-04-12.
E.
AI-34959
Acceptance and approval of Invoice #Final in the amount of $3,255.20, from Dos Logistics, Inc. contracted engineer for "Renovation of County-Owned Building Roofs" in connection with the San Juan CRC.
F.
AI-35021
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for the following Hidalgo County Pct. 3 BCAP projects:
1. Road & Drainage Construction for Ramirez, Ramirez II, & Ramirez III Subdivisions;
2. Road & Drainage Construction for Randolph Barnett I Subdivisions;
3. Road & Drainage Construction for Regal Estates Subdivision.
1. Road & Drainage Construction for Ramirez, Ramirez II, & Ramirez III Subdivisions;
2. Road & Drainage Construction for Randolph Barnett I Subdivisions;
3. Road & Drainage Construction for Regal Estates Subdivision.
G.
AI-34924
County Court at Law #1:
Requesting authority to purchase (1) year software subscription with ratification of purchase order #682649 including company Gigatron Software Corporation's response to accept the purchase order only (and not an executed agreement) in the amount of $724.00/year-#2-1100-412-00-021-001-0-336.
Requesting authority to purchase (1) year software subscription with ratification of purchase order #682649 including company Gigatron Software Corporation's response to accept the purchase order only (and not an executed agreement) in the amount of $724.00/year-#2-1100-412-00-021-001-0-336.
H.
AI-34921
(I. T.) Information Technology:
Approval of clarification on action taken on the Consent Agenda of August 14, 2012 (AI#33431), of an error as displayed on the caption of the agenda item effective dates: 8/12/2012-8/11/2013 needs to be corrected to reflect "effective: 8/22/2012 - 8/21/2013" as per quote provided.
Approval of clarification on action taken on the Consent Agenda of August 14, 2012 (AI#33431), of an error as displayed on the caption of the agenda item effective dates: 8/12/2012-8/11/2013 needs to be corrected to reflect "effective: 8/22/2012 - 8/21/2013" as per quote provided.
I.
AI-34916
Acceptance and approval of Invoice No. 16-R-$5,650.00 submitted by Prodigy Construction Management, LLC through contract #C-11-032B-06-14 Construction Management Services for Sheriff's Office Substation located in Precinct No. 1.
J.
AI-34866
Requesting approval to exercise the County's option to renew the final one (1) year extensions as provided in the current contracts for the "Janitorial Supplies and Industrial Chemicals and Supplies" for Hidalgo County, under the same rates, terms and conditions with the following contracted vendors:
1. Gulf Coast Papers-E-11-306-11-22 (original contract #C-10-186-12-13)
2. Sysco San Antonio-E-11-306A-11-22 (original contract #C-10-186A-12-13)
1. Gulf Coast Papers-E-11-306-11-22 (original contract #C-10-186-12-13)
2. Sysco San Antonio-E-11-306A-11-22 (original contract #C-10-186A-12-13)
3. Central Poly Corp.-E-11-306B-11-11 (original contract #C-10-186B-12-13)
K.
AI-35010
Acceptance and approval for payment to project engineer, TEDSI Infrastructure Group, Contract #C-12-119-07-31, the submitted Invoice #20121327 in connection with professional engineering services rendered for: Dicker Road Improvements Project in the amount of $61,286.40.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of November, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 6, 2012.
Signed this _9th day of November 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of November, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 6, 2012.
Signed this _9th day of November 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy