SPECIAL MEETING - NOVEMBER 13, 2012
BE IT REMEMBERED, that on this 13th day of November A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS COURT MEETING November 13, 2012 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve all items listed on the Consent Agenda.
Vote: 3 - 0
1.
AI-35252
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-35058
2012 - Pct. #1 Park (1100)
B.
AI-35151
2012 - Pct. #1 Adm. (1200)
C.
AI-35144
2012 - Pct. #1 SAN (1100)
D.
AI-34943
2012 - Pct. #2 BCAP (1312)
E.
AI-34944
2012 - Pct. #2 BCAP (1312)
H.
AI-35223
2012 - Pct. #2 Rd. Maint. (1200)
I.
AI-34945
2012 - Pct. #2 BCAP (1312)
J.
AI-35208
2012 - Pct. #2 CRC (1100)
K.
AI-34987
2012 - Pct. #2 Adm. (1200)
L.
AI-34946
2012 - Pct. #3 BCAP (1312)
M.
AI-34947
2012 - Pct. #3 BCAP (1312)
N.
AI-35127
2012 - Pct #3 Rd. Maint. (1200)
O.
AI-34948
2012 - Pct. #3 BCAP (1312)
P.
AI-34950
2012 - Pct. #3 BCAP (1312)
Q.
AI-35159
2012 - Pct. #4 Rd. Maint. (1200)
R.
AI-35174
2012 - Pct #3 Sanitation (1100)
S.
AI-35095
2012 - Pct. #3 BCAP (1312)
T.
AI-35079
2012 - Pct. 4 Adm. (1200)
U.
AI-35103
2012 - Elections (1100)
V.
AI-35179
2012 - Constable Pct. 3 (1100)
W.
AI-35238
2012 - Hidalgo County Clerks (1100)
X.
AI-35137
2012 - Countywide Admin (1100)
Y.
AI-35063
2012 - Health & Human Services Dept. (1293)
Z.
AI-35038
2012 - Health & Human Services Dept. (1293)
AA.
AI-35060
2012 - Texas A&M AgriLife Extension Service (1287)
BB.
AI-35064
2012 - Facilities Mgmt. (1100)
CC.
AI-35197
2012 - Elections Dept (1100)
DD.
AI-35206
2012 - CCL #2 (1100)
EE.
AI-35146
2012 - 93rd District Court (1100)
FF.
AI-35181
2012 - 139th District Court (1100)
GG.
AI-34999
2012 - 398th District Court (1100)
HH.
AI-35227
2012 - 449th District Court (1100)
II.
AI-35209
2012 - J.P. 1/1 (1100)
JJ.
AI-35118
2012 - J.P. Pct. 4/2 (1100)
KK.
AI-34971
2012 - HIDTA (1254)
3.
2012 Interdepartmental transfers:
A.
AI-35217
Pct. #2 Parks (1100):
Approval of 2012 interdepartmental transfer within General Fund 1100 from program (008) to program(s) (0018 & 082) in the total amount of $30,000.
Approval of 2012 interdepartmental transfer within General Fund 1100 from program (008) to program(s) (0018 & 082) in the total amount of $30,000.
B.
AI-35224
Pct. #2 TXDOT (1315):
Approval of 2012 interfund transfer from Pct. 2 Road Maintenance (fund 1200, program#006) to TXDOT-Nolana Loop Project (fund 1315, program#081) in the amount of $70,000.00 to fund engineering services.
Approval of 2012 interfund transfer from Pct. 2 Road Maintenance (fund 1200, program#006) to TXDOT-Nolana Loop Project (fund 1315, program#081) in the amount of $70,000.00 to fund engineering services.
C.
AI-35120
Pct. #4 Sanitation:
Approval of 2012 interdepartmental transfer from Pct 4 Parks (Program 009) to Pct 4 Sanitation (Program 001) in the amount of $5,000.00.
Approval of 2012 interdepartmental transfer from Pct 4 Parks (Program 009) to Pct 4 Sanitation (Program 001) in the amount of $5,000.00.
D.
AI-35196
Pct. #4 (1342):
Approval of 2012 interdepartmental transfer from CO2010 A&B Pct #4 Drain Improv (Program 036) to CO2010 A&B Pct #4 Fike Pond (program 039) in the amount of $ 107.02.
Approval of 2012 interdepartmental transfer from CO2010 A&B Pct #4 Drain Improv (Program 036) to CO2010 A&B Pct #4 Fike Pond (program 039) in the amount of $ 107.02.
E.
AI-35042
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $42,617.03), and to North Branch Drain (program 049 - $3,227.91) in the total amount of $45,844.94 to fund October 2012 Drainage - Labor (PP#20&21) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $42,617.03), and to North Branch Drain (program 049 - $3,227.91) in the total amount of $45,844.94 to fund October 2012 Drainage - Labor (PP#20&21) & Fuel Reimbursements.
F.
AI-35245
Co. Wide Adm. (1100):
Approval of 2012 interdepartmental transfer from Co Wide Comm Syst to Co Wide Adm-Contingency in the amount of $ 234,000.00.
Approval of 2012 interdepartmental transfer from Co Wide Comm Syst to Co Wide Adm-Contingency in the amount of $ 234,000.00.
G.
AI-35246
Co Wide Adm (1100):
Approval of 2012 interdepartmental transfer from Pauper Burial to Co Wide Adm-Contingency in the amount of $17,500.00.
Approval of 2012 interdepartmental transfer from Pauper Burial to Co Wide Adm-Contingency in the amount of $17,500.00.
H.
AI-35247
Jail (1100):
Approval of interdepartmental transfer from Co. Wide Adm-Contingency to Jail in the amount of $304,605.00 to fund room & board expenditures for the month of October.
Approval of interdepartmental transfer from Co. Wide Adm-Contingency to Jail in the amount of $304,605.00 to fund room & board expenditures for the month of October.
4.
Interfund transfers:
A.
AI-35248
Transfers In-General Fund (1293):
Approval of interfund transfer from Co Wide Adm-Contingency to Transfers In-General Fund in the amount of $17,500.00 to fund cash match for Discretionary Grant being applied for.
Approval of interfund transfer from Co Wide Adm-Contingency to Transfers In-General Fund in the amount of $17,500.00 to fund cash match for Discretionary Grant being applied for.
5.
Planning Department:
A.
AI-35152
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Budget & Management:
A.
AI-35125
Self-Funded 2202:
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 84,267.49 for the period of October 16-31, 2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 84,267.49 for the period of October 16-31, 2012 and requesting approval of wire transfer.
7.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-34991
Acceptance and approval of Invoice #3231 for payment as submitted by project engineer, R. Gutierrez Engineering Corporation, Contract in the amount of $3,202.98 under contract #C-11-310-01-24 for engineering services in connection with the Minnesota Drain Project.
B.
AI-35192
Hidalgo County Treasurer:
Requesting authority to enter into a 36-month new copier (capital) lease for two Xerox Copiers through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #224895 in the amount of $178.63 and requisition #224899 in the amount of $111.13/month , effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for two Xerox Copiers through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract 985-L2 through requisition #224895 in the amount of $178.63 and requisition #224899 in the amount of $111.13/month , effective upon approval.
C.
AI-35187
Acceptance and approval of request for payment of Invoice #4935 in the amount of $28,483.70 as submitted by Guzman & Munoz Engineering through Work Authorization #4-PO#664443 under Contract #C-11-111-04-19 for Engineering Services for the "Paving & Drainage Improvement to Mile 17 North Road, from FM 88 (Mile 5 West) West, 2,720 feet and from FM 1015 (Mile 3 West) East, 400 feet".
D.
AI-35158
Acceptance and approval of Inv. #3239-$27,312.00 for payment to project engineer, R. Gutierrez Engineering Corporation under Contract #C-11-310-01-24, for the provision of engineering services for: Thomas Road Project.
E.
AI-35149
Acceptance and approval of Inv. #3233-$2,400.00 for payment submitted by project eng., R. Gutierrez Engineering Corporation, under Contract #C-11-310-01-24 for the provision of engineering services for the Border Road Project.
F.
AI-35145
Approval to add additional fuel card(s) and/or driver(s) for:
1. Constables Pct No. 1 - Fuel Card Users.
2. Planning Department - Fuel Cars User.
1. Constables Pct No. 1 - Fuel Card Users.
2. Planning Department - Fuel Cars User.
G.
AI-35090
Acceptance and approval of Appl. for Pymt. #2 for $97,177.50 from 2GS, LLC, contracted vendor, Acevedo #4 Subdivision as reviewed and submitted through Javier Hinojosa Engineering, project engineer-C-CAP-12-138-07-24.
H.
AI-35027
Acceptance and approval of Application for Payment No. 4 in the amount of $47,042.10 from Asago, LLC dba Asago Construction, contracted vendor for Mid-Valley Estates Subdivision as submitted by TEDSI Infrastructure Group, Inc. project engineer under contract #C-CAP-12-049-05-10.
I.
AI-35020
Presentation for consideration, discussion, acceptance and approval of the following items with GP7 Construction, LLC contracted vendor for La Homa Road South Subdivision, Pct. No. 3 as submitted through project engineer, Javier Hinojosa Engineering. (C-CAP-12-090-05-29):
1. Application for payment No. 3 (Retainage) in the amount of $16,340.22;
2. “Certificate of Construction Completion” reflecting the date of September 28, 2012.
1. Application for payment No. 3 (Retainage) in the amount of $16,340.22;
2. “Certificate of Construction Completion” reflecting the date of September 28, 2012.
J.
AI-34996
Acceptance and approval of invoice No. 3211 for payment as submitted by project engineer, R. Gutierrez Corporation in the amount of $1,727.09 in connection with rendered engineering services for various BCAP-3rd call projects.
K.
AI-34995
Acceptance and approval of invoice No. 3210 for payment as submitted by project engineer, R. Gutierrez Engineerig Corporation in the amount of $4,045.05 for professional engineering services in connection with various BCAP-3rd call projects.
L.
AI-34970
Acceptance and approval of Invoice No. 12101 for payment as submitted by project engineer, Javier Hinojosa Engineering in the amount of $18,952.82 in connection with engineering services for various BCAP-3rd Call projects.
M.
AI-34968
Acceptance and approval of request for payment of Invoice #20121296 in the amount $19,829.49 from TEDSI Infrastructure Group under Contract #C-10-062-03-16-PO#636565 through Work Authorization No. 1 for Professional General Engineering Services for the "Design and Right Of Way Mapping Of HCMDS Phase II-J-09 Lateral Drain from North Main Drain To County Road 3601 (Approx. 8 Miles)" Project.
N.
AI-34967
Requesting approval of Invoice No. 06-SO in the amount of $6,120.00, from contracted engineer, Dos Logistics, Inc. for professional engineering services for: Construction of the Sheriff's Office Substation in the Pct 1 area-C-08-223-11-04.
O.
AI-34960
Acceptance and approval of Invoice No. 12100 for payment submitted by project engineer, Javier Hinojosa Engineering in the amount of $11,659.06 in connection with professional engineering services for 3rd Call, various projects under BCAP.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of November, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 13, 2012.
Signed this _15th day of November 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of November, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 13, 2012.
Signed this _15th day of November 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy