SPECIAL MEETING - NOVEMBER 20, 2012
BE IT REMEMBERED, that on this 20th day of November A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING November 20, 2012 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the Consent Agenda.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-35220
2012 - Human Resources (1100)
B.
AI-35221
2012 - Civil Service (1100)
C.
AI-35334
2012 - County Judge (1100)
D.
AI-35297
2012 - County Auditor's Office (1100)
E.
AI-35270
2012 - County Auditor's Office (1100)
F.
AI-35272
2012 - Treasurer's Office (1100)
G.
AI-35253
2012 - Purchasing (1100)
H.
AI-35176
2012 - 370th District Court (1100)
I.
AI-35168
2012 - Elections Department (1100)
J.
AI-35280
2012 - Elections Department (1100)
K.
AI-35129
2012 - Tax Office (1246)
L.
AI-35130
2012 - Tax Office (1100)
M.
AI-35335
2012 - DBM Workers' Comp. Div. (2202)
N.
AI-35126
2012 - Adult Detention Facility (1100)
O.
AI-35117
2012 - Indigent Defense (1100)
P.
AI-35123
2012 - Health & Human Services Dept. (1293)
Q.
AI-35150
2012 - Sheriff's Federal Sharing - U.S. Department of Treasury (1228)
R.
AI-35160
2012 - District Attorney's Office DA Vehicle Theft (1221)
S.
AI-35162
2012 - District Attorney's Office - DA US Dept. of Justice (1256)
T.
AI-35076
2012 - Constable Pct 2 (1100)
U.
AI-35077
2012 - Constable Pct 2 LEOSE (1220)
V.
AI-35191
2012 - Constable Pct #4 (1100)
W.
AI-35258
2012 - Pct. #1 BCAP (1312)
X.
AI-35300
2012 - Pct. #1 Rd Maint (1200)
Y.
AI-35116
2012 - Pct. #2 Adm. (1200)
Z.
AI-35122
2012 - Pct. #2 Road Maintenance (1200)
AA.
AI-35288
2012 - Pct. #2 CRC (1100)
BB.
AI-35289
2012 - Pct. #2 San Juan CRC (1100)
CC.
AI-35302
2012 - Pct. #2 Rd Maint (1200)
DD.
AI-35303
2012 - Pct. #3 Rd Maint. (1200)
EE.
AI-35304
2012 - Pct. #4 Rd Maint (1200)
3.
2012 Interdepartmental transfers:
A.
AI-35327
Various Depts (1100):
Approval of 2012 interdepartmental transfer from Co Wide Adm-Contingency to Various Depts in the amount of $64,273.02 to fund unemployment compensation expenditures through year end.
Approval of 2012 interdepartmental transfer from Co Wide Adm-Contingency to Various Depts in the amount of $64,273.02 to fund unemployment compensation expenditures through year end.
B.
AI-35328
Insurance (1100):
Approval of 2012 interdepartmental transfer from General Litigation to Insurance in the amount of $20,000.00 to fund pending and future claims.
Approval of 2012 interdepartmental transfer from General Litigation to Insurance in the amount of $20,000.00 to fund pending and future claims.
C.
AI-35321
Visiting Judges (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Visiting Judges in the amount of $18,313.41.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Visiting Judges in the amount of $18,313.41.
D.
AI-35313
CW Adm (1200):
Approval of 2012 interdepartmental transfer from Countywide Mechanic Shop to Countywide Adm - Contingency in the amount of $29,849.46.
Approval of 2012 interdepartmental transfer from Countywide Mechanic Shop to Countywide Adm - Contingency in the amount of $29,849.46.
E.
AI-35306
Co. Wide Adm (1100):
Approval of 2012 interdepartmental transfer from various departments to Co Wide Adm-Contingency in the amount of 411,176.53 to fund pending obligations.
Approval of 2012 interdepartmental transfer from various departments to Co Wide Adm-Contingency in the amount of 411,176.53 to fund pending obligations.
F.
AI-35308
Sheriff's Office (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $129,960.95 to fund replacement of vehicle and fuel expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Sheriff's Office in the amount of $129,960.95 to fund replacement of vehicle and fuel expenditures.
G.
AI-35312
Pct. 1 Administration (1200):
Approval of 2012 interdepartmental transfer from Road Maintenance, program #005, to Administration, program #004, in the amount of $2,900.00 to fund various operating expenditures.
Approval of 2012 interdepartmental transfer from Road Maintenance, program #005, to Administration, program #004, in the amount of $2,900.00 to fund various operating expenditures.
H.
AI-35268
Pct. #1 Parks (1100):
Approval of 2012 interdepartmental transfer from Countywide Adm.-Contingency to Pct. 1 Parks in the amount of $1,250.00 to fund annual permit from the Texas Commission on Environmental Quality (TCEQ).
Approval of 2012 interdepartmental transfer from Countywide Adm.-Contingency to Pct. 1 Parks in the amount of $1,250.00 to fund annual permit from the Texas Commission on Environmental Quality (TCEQ).
I.
AI-35305
Pct. 1 Rd Maint (1200):
Approval of 2012 interdepartmental transfer from Pct. 1 Adm to Pct. 1 Rd Maint in the amount of $12,915.00 to partially fund fuel expenditures.
Approval of 2012 interdepartmental transfer from Pct. 1 Adm to Pct. 1 Rd Maint in the amount of $12,915.00 to partially fund fuel expenditures.
J.
AI-35316
Constable Pct. 4 (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct. 4 in the amount of $27,926.00 to fund purchase of mobile radios.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct. 4 in the amount of $27,926.00 to fund purchase of mobile radios.
4.
Planning Department:
A.
AI-35269
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Monthly Fee Reports:
A.
AI-35147
District Attorney's Office:
Approval of September 2012 Monthly Check Processing Fees Report.
Approval of September 2012 Monthly Check Processing Fees Report.
B.
AI-35148
District Attorney's Office:
Approval of October 2012 Monthly Check Processing Fees Report.
Approval of October 2012 Monthly Check Processing Fees Report.
6.
Tax Refunds:
A.
AI-35184
| Acct# | Payer | Amt |
| H4650.00.00E.0003.02 | ACP Valley Ltd dba South Texas Concrete | $ 5,154.32 |
| S2950.00.000.0062.00 | Hunt Valley Industrial I LP | $ 10,804.64 |
| A6370.00.000.0015.00 | Compass Bank | $ 2,584.41 |
| M1950.99.000.0000.R2 | General Motors LLC | $ 3,863.16 |
| R2431.00.000.000B.00 | Corelogic | $ 2,780.53 |
| R2431.00.000.000B.00 | Corelogic | $ 2,837.77 |
| R2431.00.000.000B.00 | Corelogic | $ 2,501.83 |
| W0100.00.025.0011.06 | Barcelona Properties LTD | $ 3,645.97 |
7.
Headstart:
A.
AI-35169
Approval of Financial Report: October 2012
B.
AI-35175
Approval of Monthly Report for Special Services: October 2012
C.
AI-35173
Approval of Risk Management Quarterly Report
D.
AI-35172
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D) Report Pre- Assessment
E.
AI-35171
Approval of Monthly Report for Texas Department of Agriculture Meals and Snacks Served: September and October
F.
AI-35170
Approval of Children's Applications for Program Year 2012-2013
8.
Budget & Management:
A.
AI-35113
1. Approval of reimbursement in the amount of $762,778.94 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/27/12 to 11/09/12.
2. Approval of wire transfer to cover claims paid.
| 10/27-31/12 | $210,538.87 |
| 11/01-02/12 | $159,839.12 |
| 11/03-09/12 | $392,400.95 |
| TOTAL | $762,778.94 |
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-35338
County Judge:
Authority to enter into an Equipment-Customer Moves & Relocation Agreement-Move #684431 thru requisition #226514 in the amount of $352.00 to transfer a Xerox Copy Machine from County Judge's Office 1615 S. Closner to 302 W. University Drive (serial #XEK498637) both locations in Edinburg, Texas.
B.
AI-35332
Acceptance and approval of request for payment of Invoice #1102707-9 in the amount of $46,172.97as submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
C.
AI-35023
Acceptance and approval of Application for Payment No. 1 (Final) in the amount of $76,423.18 from Saenz Utility Contractors, Ltd., contracted vendor for Havana Subdivision as submitted by Javier Hinojosa Engineering, project engineer under contract #C-CAP-12-020-01-24.
D.
AI-35096
Requesting approval to exercise the County’s option to utilize the second of two (2) one (1) year renewals in the current contract/agreement under the same rates, terms and conditions for “Hidalgo County- Quality Claims Administrator Services For Workers Compensation with TriStar Management.
E.
AI-35325
Authority to exercise the one (1) year extension option as provided under current contract for "Legend and Non-Legend Pharmaceuticals" with MAO Westwood Pharmacy d/b/a Westwood Pharmacy.
F.
AI-35307
Consideration and approval by Hidalgo County Commissioners Court to exercise the last one (1) year extension (as provided in the current contract) for "Title Company Services POOL" for Hidalgo County, under the same rates, terms and conditions with the following companies:
1. Edwards Abstract and Title Co.-(C-11-150-11-01);
2. Sierra Title (C-11-150a-11-01);
3. Valley Land Title Company-(C-11-150b-11-01).
1. Edwards Abstract and Title Co.-(C-11-150-11-01);
2. Sierra Title (C-11-150a-11-01);
3. Valley Land Title Company-(C-11-150b-11-01).
G.
AI-35290
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3242 for Border Rd. Project in the amount of $9,600.
H.
AI-35282
Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $6,127.00) as submitted by Millennium Engineers Group, Inc., engineering services for Thomas Road Project, through Contract #C-12-068-04-03.
I.
AI-35188
Acceptance and approval to exercise the County's option to extend the first year of the two (2)-one (1) year renewal as provided with VSL Tech d/b/a Video Sound & Light under Contract #C-11-229-12-12 for the provision of the "Repair, Installation & Removal Of Emergency Equipment, Radios & Misc. Equipment-Hidalgo County District Attorney & HIDTA", under the same rates, terms and conditions with renewal effective date of December 16, 2012 with ending date of December 15, 2013.
J.
AI-35186
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324285-$ 600.00 for"FM 681-FM 2221/FM 492: FM 681 to FM 364"-C-09-192A-06-08
2. Invoice No. 11324288-$49,461.50 for "La Homa"-C-11-312-02-07
3. Invoice No. 11324293-$ 1,580.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
4. Invoice No. 11324301-$83,778.15 for "Tom Gill/Liberty Rd Project"-C-12-246-10-16
5. Invoice No. 11324302-$25,541.92 for "US 83-La Joya Relief Route"-C-12-247-10-01
1. Invoice No. 11324285-$ 600.00 for"FM 681-FM 2221/FM 492: FM 681 to FM 364"-C-09-192A-06-08
2. Invoice No. 11324288-$49,461.50 for "La Homa"-C-11-312-02-07
3. Invoice No. 11324293-$ 1,580.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
4. Invoice No. 11324301-$83,778.15 for "Tom Gill/Liberty Rd Project"-C-12-246-10-16
5. Invoice No. 11324302-$25,541.92 for "US 83-La Joya Relief Route"-C-12-247-10-01
K.
AI-35139
Request authorization to remove the following assets from Human Services inventory items cannot be located and possess no value in attached schedule:
Asset # 024882 – CS 2054 SYSTEM COPYSTAR
Asset # 034049 – MULTI ALPHA II CODING SYS
Asset # 034154 – 5 SLOPT CARRIER
Asset # 034258 – ATX MID TOWER CS
Asset # 034259 – ATX MID TOWER CS
Asset # 034610 – SUPER MINI ATX TOWER
Asset # 024882 – CS 2054 SYSTEM COPYSTAR
Asset # 034049 – MULTI ALPHA II CODING SYS
Asset # 034154 – 5 SLOPT CARRIER
Asset # 034258 – ATX MID TOWER CS
Asset # 034259 – ATX MID TOWER CS
Asset # 034610 – SUPER MINI ATX TOWER
L.
AI-35024
Acceptance and approval of Application for Payment No. 1 (Final) in the amount of $168,735.19 from Saenz Utility Contractors, Ltd., contracted vendor for Munoz Estates Subdivision as submitted by Javier Hinojosa Engineering, project engineer under contract #C-CAP-12-019-01-31.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of November, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 12, 2012.
Signed this 25th day of January 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of November, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 12, 2012.
Signed this 25th day of January 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy