SPECIAL MEETING - DECEMBER 4, 2012
BE IT REMEMBERED, that on this 4th day of December A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS December 4, 2012 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present with the exception of Judge Garcia.
All members of the Board were counted present with the exception of Judge Garcia.
2.
Open Forum
-Fern McClaugherty had concerns with item # 10, the creation of various positions.
-Fern McClaugherty had concerns with item # 10, the creation of various positions.
3.
Approval of Consent Agenda
The Board moved to approve the Drainage District Consent Agenda.
The Board moved to approve the Drainage District Consent Agenda.
4.
AI -35405 Approval of 2012 Tax Roll Totals, as per Sec. 26.09(e), of the Texas Property Tax Code
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
5.
AI -35412 Approval to submit proposed grant application to Texas Water Development Board (TWDB) for the District's system update.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
6.
AI -35469 A. Status of attempts with applicable action, if necessary, to secure commitments from current awarded vendors for the following Section 125:
1. Dental - Metlife
2. Vision - Safeguard thru Metlife
3. Disability:
Short Term - UNUM
Long Term - UNUM
4. Accident Plans - Allstate
5. Critical Illness - Allstate
6. Universal Life - Allstate
7. Cancer - Allstate
B. Action by CC applicable to responses received by current providers in connection with employees that have policies:
1. "Grandfather" current providers for only those employees that currently have policies and continue payroll deductions; or,
2. Conversion of said policies for employees that currently have policies to a "post-tax" product with no payroll deduction but rather individual responsibility (by employees) to pay premiums;
NO ACTION taken on items 6.B.1 & 2.
C. Accept or reject all proposals received (and thus not proceed to rank) for: "Section 125 Voluntary Insurance Products" (i.e. Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal Life Insurance and COBRA Administration & Others) and, if accepted:
D. Proceed to rank the proposals for each product so as to proceed to the negotiation phase of the process; or, if rejected;
NO ACTION taken on this item.
E. Authority to re-advertise an RFP for: "Section 125 Voluntary Insurance Products" (Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal and Other Types of Life Insurance and COBRA Administration) with inclusion/imposition of the following:
1. No Loss No Gain Provision;
2. New Grading Criteria, if necessary & recommended;
3. Selection and/or designation of Scoring/Grading Committee:
a. Proposed names as recommended by Pct. #3 - Raul Silguero, Mona Parras & Marty Salazar
b. Additions or Deletions, if applicable;
4. Presentations to Board by top __________ scored vendors with a ten point max value thus a total max score of 110;
5. Hidalgo County's sole option to award to one or multiple vendors;
6. Minimum of a 42 months term with possible multi-year rate guarantee with option to renew additional _____ extensions with HC sole discretion to permit rate negotiations (only, if necessary);
7. Ad dates: 11-24, 12-1, & 12-8- RFP acceptance date: 12-19-12
F. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024(a)(4)-professional service;
NO ACTION taken on this item.
G. Approval for Purchasing to negotiate a professional consulting agreement with William "Bill" Rusteberg to provide assistance to Hidalgo County Board of Directors directly or to CC Designated/Assigned Grading Committee (i.e.score, grade, evaluate, analyze, develop recommendation grid directly to CC or to Benefits Committee for the responses received and in the process assist Committee in their grading duties and responsibilities with educational information);
NO ACTION taken on this item.
H. If necessary, Board of Directors' declaration of a new plan year of ____________________________.
Martha Salazar, Purchasing Agent, stated that Godfrey Garza, Drainage District Director, is concurring with all action taken by Commissioners' Court that is applicable to the Drainage District.
1. Dental - Metlife
2. Vision - Safeguard thru Metlife
3. Disability:
Short Term - UNUM
Long Term - UNUM
4. Accident Plans - Allstate
5. Critical Illness - Allstate
6. Universal Life - Allstate
7. Cancer - Allstate
B. Action by CC applicable to responses received by current providers in connection with employees that have policies:
1. "Grandfather" current providers for only those employees that currently have policies and continue payroll deductions; or,
2. Conversion of said policies for employees that currently have policies to a "post-tax" product with no payroll deduction but rather individual responsibility (by employees) to pay premiums;
NO ACTION taken on items 6.B.1 & 2.
C. Accept or reject all proposals received (and thus not proceed to rank) for: "Section 125 Voluntary Insurance Products" (i.e. Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal Life Insurance and COBRA Administration & Others) and, if accepted:
D. Proceed to rank the proposals for each product so as to proceed to the negotiation phase of the process; or, if rejected;
NO ACTION taken on this item.
E. Authority to re-advertise an RFP for: "Section 125 Voluntary Insurance Products" (Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal and Other Types of Life Insurance and COBRA Administration) with inclusion/imposition of the following:
1. No Loss No Gain Provision;
2. New Grading Criteria, if necessary & recommended;
3. Selection and/or designation of Scoring/Grading Committee:
a. Proposed names as recommended by Pct. #3 - Raul Silguero, Mona Parras & Marty Salazar
b. Additions or Deletions, if applicable;
4. Presentations to Board by top __________ scored vendors with a ten point max value thus a total max score of 110;
5. Hidalgo County's sole option to award to one or multiple vendors;
6. Minimum of a 42 months term with possible multi-year rate guarantee with option to renew additional _____ extensions with HC sole discretion to permit rate negotiations (only, if necessary);
7. Ad dates: 11-24, 12-1, & 12-8- RFP acceptance date: 12-19-12
F. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024(a)(4)-professional service;
NO ACTION taken on this item.
G. Approval for Purchasing to negotiate a professional consulting agreement with William "Bill" Rusteberg to provide assistance to Hidalgo County Board of Directors directly or to CC Designated/Assigned Grading Committee (i.e.score, grade, evaluate, analyze, develop recommendation grid directly to CC or to Benefits Committee for the responses received and in the process assist Committee in their grading duties and responsibilities with educational information);
NO ACTION taken on this item.
H. If necessary, Board of Directors' declaration of a new plan year of ____________________________.
Martha Salazar, Purchasing Agent, stated that Godfrey Garza, Drainage District Director, is concurring with all action taken by Commissioners' Court that is applicable to the Drainage District.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Board made a UNANIMOUS vote to approve items 6.A, C, E, and H, with the same action as taken under Commissioners' Court.
Vote: 3 - 0 - Unanimously
7.
AI -35450 A. Requesting approval of the final negotiated Title Report Services Contract (approved for negotiations by Board of Directors on 11/13/2012) with Valley Land & Title Co. for Title Report Services as it relates to West Main Drain Extension East of Ward Rd. & 9 Mile.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Requesting approval of attached specifications and approval to advertise for the following:
1. RFB No.: 13-001-01-09A "HAULING SERVICES GRAVEL/SAND and/or CRUSHED CALICHE"
2. RFB No.: 13-002-01-09B "HAULING OF DIRT WITH OPTION TO LOAD"
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Requesting approval of attached specifications and approval to advertise for the following:
1. RFB No.: 13-001-01-09A "HAULING SERVICES GRAVEL/SAND and/or CRUSHED CALICHE"
2. RFB No.: 13-002-01-09B "HAULING OF DIRT WITH OPTION TO LOAD"
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote to approve items 7.B.1 & 2.
Vote: 4 - 0 - Unanimously
8.
AI -35524
Consider and approve a resolution designating the Chairman of the Hidalgo County Drainage District No. One as the authorized representative of the Hidalgo County Drainage District No. One to give notice of intent to reimburse expenditures with proceeds of tax exempt obligations.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval to designate Judge Garcia as Chairman of the Hidalgo County Drainage District No. One.
Vote: 4 - 0 - Unanimously
9.
AI -35526 A. Approval of Interlocal Cooperation Agreement between the County of Hidalgo, the Edinburg CISD, the City of McAllen and Hidalgo County Drainage District No. 1 - for road and drainage improvements on Russel Road to Ware Road
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 3 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
B. Approval of Interlocal Cooperation Agreement project: road and drainage improvements on Russel Road to Ware Road
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 3 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
B. Approval of Interlocal Cooperation Agreement project: road and drainage improvements on Russel Road to Ware Road
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
10.
AI -35527 A. Discussion, consideration and action on creating the following positions:
Three (3) Excavator Operators
One (1) Backhoe Operator
Four (4) Laborers
One (1) Field Supervisor (AFS)
One (1) Foreman
One (1) Crew Leader
Valde Guerra, Executive Officer, reiterated to the Board that this had been discussed during the budgeting process. He stated that the creation of the Drainage Program from Pct. 1, for maintenance of systems, would be transferred to the Drainage District.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA , the Board made a 3-1 vote of approval. Votes were carried as follow:
AYE: Commissioner Flores, Commissioner Quintanilla, Commissioner Joseph Palacios
NAY:Commissioner Hector Palacios
ABSENT: Judge Garcia
Vote: 3 - 1
B. Approval of revised salary schedule
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Board made a 3-1 vote of approval. Votes were carried as follow:
AYE: Commissioner Flores, Commissioner Quintanilla, Commissioner Joseph Palacios
NAY:Commissioner Hector Palacios
ABSENT: Judge Garcia
Vote: 3 - 1
C. Approval of budget amendment
Three (3) Excavator Operators
One (1) Backhoe Operator
Four (4) Laborers
One (1) Field Supervisor (AFS)
One (1) Foreman
One (1) Crew Leader
Valde Guerra, Executive Officer, reiterated to the Board that this had been discussed during the budgeting process. He stated that the creation of the Drainage Program from Pct. 1, for maintenance of systems, would be transferred to the Drainage District.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA , the Board made a 3-1 vote of approval. Votes were carried as follow:
AYE: Commissioner Flores, Commissioner Quintanilla, Commissioner Joseph Palacios
NAY:Commissioner Hector Palacios
ABSENT: Judge Garcia
Vote: 3 - 1
B. Approval of revised salary schedule
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Board made a 3-1 vote of approval. Votes were carried as follow:
AYE: Commissioner Flores, Commissioner Quintanilla, Commissioner Joseph Palacios
NAY:Commissioner Hector Palacios
ABSENT: Judge Garcia
Vote: 3 - 1
C. Approval of budget amendment
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Board made a 3-1 vote of approval. Votes were carried as follow:
AYE: Commissioner Flores, Commissioner Quintanilla, Commissioner Joseph Palacios
NAY:Commissioner Hector Palacios
ABSENT: Judge Garcia
Vote: 3 - 1
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on items 11.A & B.
NO ACTION taken on items 11.A & B.
12.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on items 12.A & B.
NO ACTION taken on items 12.A & B.
13.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
14.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval to recess the Drainage District Meeting.
Vote: 3 - 0
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval to recess the Drainage District Meeting.
Vote: 3 - 0
15.
Adjourn
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to Adjourn.
Vote: 3 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4th day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 4, 2012.
Signed this 13th day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4th day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 4, 2012.
Signed this 13th day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy