BE IT REMEMBERED, that on this 11th day of December A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING December 11, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
All members of the Court were counted present, with the exception of Judge Garcia and Commissioner Quintanilla. Commissioner Quintanilla joined the meeting shortly after commencement.
Commissioner Hector Palacios led the Court and Audience in reciting the Pledge of Allegiance.
Valde Guerra led the Court and Audience in Prayer.
The Court moved to approve the Consent Agenda at this time.
-Daniel Diaz, Community Organizer with LUPE, discussed colonia resident participation, progress and needs with public lighting and drainage in colonias.
-Juan Garcia requested assistance with his permits.
-Frank Traver disagreed with the need of a commuter rail.
-Amparo Martinez, who resides at Curry Estates, thanked Commissioner Joseph Palacios for taking the time to meet with the colonia residents.
-Ramona Casas discussed various aspects with ARISE, thanked and provided Commissioner Hector Palacios an award for his work and for the installation of public lights in their colonias.
-Ramiro Trevino expressed a concern in Pct. 2 and the Constable's office.
-Opal Villman commented on her court appointed beneficiary.
-Lydia Jefferies discussed home issues.
NO ACTION taken on this item.
Fern McClaugherty had some questions pertaining to taxes, etc.
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION taken on item 7.A.1 & 2.
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on items 7.B.1, 2 & 3.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Valde Guerra, Executive Officer, requested to change the January 1, 2013 Commissioners' Court Meeting to January 8, 2013, due to holiday schedule.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to reschedule the Commissioners' Court Meeting of Tuesday, December 25, 2012 to Friday, December 28, 2012.
Vote: 3 - 0 - Unanimously
Requesting approval to reimburse Raul Sesin the amount of $853.81 for expenses incurred while attending the Basic Floodplain Hydraulics Using HEC-RAS Training in Fort Worth, Texas on November 28-30, 2012, with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Requesting permission to advertise/hire for the following:
| Position | Slot # |
| Budget Clerk I | 001-010 |
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Requesting permission to advertise/hire for the following:
| Position | Slot # |
| System Support Specialist I | 003-0028 |
| Billing Specialist V | 003-0030 |
| Health Inspector I | 001-0014 |
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the appointment of Rolando Cantu to County Court at Law #8, effective January 01, 2013.
Vote: 4 - 0 - Unanimously
1. Approval to transfer auto allowance pay in the amount of $3,600.00 from slot no. 0100 Criminal Investigator II to slot no. 0087, Criminal Investigator I.
2. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 8.A.1 & 2.
Vote: 4 - 0 - Unanimously
$3,000.00 with authority for Hidalgo County Treasurer to issue payment after auditing procedures are
completed by the County Auditor.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Dairen Sarmiento discussed the RHP Region 5 Plan.
NO ACTION taken on this item.
Juan Martinez informed the Court that the Linn-San Manuel Fire Department had adopted their bylaws during a Special Meeting. Yolanda Chapa then came before the Court reiterating that they will continue with emergency services since no action was taken to dismiss the contract.
1. Memorandum of Understanding between Hidalgo County HIDTA Task Force and the Hidalgo County Constable's Office, Precinct 3.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
2. Memorandum of Understanding between Hidalgo County HIDTA Task Force and the McAllen Independent School District Police Department.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Ms. Serna requested NO ACTION on this item based on the development regarding the Linn/San Manuel Fire Department as discussed on item 11.A.
(a). HAVA Polling Place Accessibility 2012 in the amount of $49,871.96.
(b). HAVA Opportunity for Access 2012 in the amount of $24,938.77.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve items 14.A.1.a & b.
Vote: 4 - 0
2 Approval of Certification of Revenues as certified by the County Auditor for the HAVA grant(s).
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
3. Approval of 2012 appropriation of funds for the HAVA grants in the amount of $74, 810.73.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
COMMISSIONER, PCT. 4 JOSEPH PALACIOS moved that Hidalgo County authorize the use of the power of Eminent Domain to acquire Parcels #9 and 13 for the Trenton Drain Project (GLO/TDRA Disaster Recovery Entitlement Grant Program: Contract # DRS010068) as more particularly descrived in the attached Exhibits A and B in the Agenda Packet and record the record vote shall apply to all parcels identified in this motion to be condemned and the minutes of Hidalgo County shall reflect that the record vote on this motion shall apply to all parcels.
The motion was seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, and carried as follows.
AYE:Commissioner Joseph Palacios, Commissioner Flores and Commissioner Hector Palacios
NAY: None
ABSTAINED/ABSENT: Judge Garcia and Commissioner Quintanilla
Vote: 3 - 0
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Sergio Cruz, Budget Officer, presented the Rural Solid Waste Collection RFP provisions for options and possible changes by the Court.
Approval of 2012 appropriation of funds for Health Benefits Fund (2201) in the amount of $2,110,000.00 to fund end of year expenditures.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
NO ACTION taken on items 18.A.1 & 2.a, b & c.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, , the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
b. Approval to pay the annual support/maintenance/hosting renewal fees in the amount of $14,175.00 as stated below including the signing of required documents by County Judge or Court Member.
November and December Billing amount: $2,362.50 thru Requisition #225072.
January-October Billing amount: $11,812.50 will be thru the 2013 Adopted Budget thus allowing IT Department to submit a requisition at that time for this amount.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b. Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (DOS LAND SURVEYIN, LLC) with adherence to insurance provisions required by said article.
c. Requesting approval of Work Authorization No. 1 ($ 138, 827.64) from L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for Professional Engineering Services" in connection to JOB SPECIFIC PROJECT: "FM 1017 (from 0.1 MILES WEST of US 281 to 0.8 MILES WEST) within Hidalgo County Precinct No. 4.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approe items 19.B.1.a, b & c.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
b. Approval for IT Department to purchase in an amount of $18,000.00 thru Req. #227396 for: ArcGIS for Desktop Advanced Concurrent Use Primary Maintenance, ArcGIS for Desktop Advanced Concurrent use Secondary Maintenance, ArcGIS for Desktop Basic Single Use Primary Maintenance, ArcGIS for Desktop Basic Single Use Secondary Maintenance, ArcGIS for Service Enterprise Advanced Up to Four Cores Maintenance and ArcGIS for Service Enterprise Standard Up to Four Cores Staging Server Maintenace from Environmental Systems Research Institute including any licenses, software, maintenances support through the life term of the equipment/software/hardware/maintenance/support services in place.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES
, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
b. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval to designate Agapito Vargas to execute change orders.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
b. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18% or more without the consent of the contractor".
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to designate Agapito Vargas to execute change orders.
Vote: 3 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 3 - 0
NO ACTION taken on items 19.A through G.
NO ACTION taken on this item.
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $108.25.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the offer in the amount of $358.25.
Vote: 4 - 0 - Unanimously
Valde Guerra, Executive Officer, informed the Court that included in the Settlement Agreement would be the promissary note as executed by Norma Hernandez dba CVS Services
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the relsease and settlement agreement in the amount of $14,207.10, with the authority for Valde Guerra, Executive Officer, to sign said release and settlement agreement.
Vote: 4 - 0 - Unanimously
Valde Guerra for the Record: I'd like to state that we are going to turn this over to Ms. Josie Ramirez and her office.
Ray Eufracio, County Auditor, for the Record: I might not be able to...pay for this claim if this is going to create a non-compliance with competative bidding.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $17,468.29.
Vote: 4 - 0 - Unanimously
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to Adjourn.
Vote: 4 - 0 - Unanimously
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 11, 2012.
Signed this 14th day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy