SPECIAL MEETING - DECEMBER 11, 2012
BE IT REMEMBERED, that on this 11th day of December A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING December 11, 2012 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the Consent Agenda.
Vote: 3 - 0 - Unanimously
NO ACTION taken on item 2.G.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve item 10.D, subject to determining and amending the change in percentage in and out of the city so that the invoice may be split between the aid to other government and the county.
Vote: 3 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-35550
2012 - Sheriff's Office (1342)
B.
AI-35564
2012 - Sheriff's Office (1284)
C.
AI-35452
2012 - Sheriff's Office (1100)
D.
AI-35620
2012 - Sheriff's Office (1100)
E.
AI-35606
2012 - Justice Court Bldg Security (1245)
F.
AI-35417
2012 - Adult Probation (1100)
G.
AI-35414
2012 - Adult Probation (1100)
H.
AI-35649
2012 - Facilities Mgmt. (1100)
I.
AI-35598
2012 - Elections Dept. (1100)
J.
AI-35582
2012 - Safety Division (1100)
K.
AI-35615
2012 - 332nd District Court (1100)
L.
AI-35641
2012 - 370th District Court (1100)
M.
AI-35596
2012 - 430th District Court (1100)
N.
AI-35619
2012 - Justice of the Peace Pct 3, Place 1 (1100)
O.
AI-35617
2012 - District Attorney's Office (1100)
P.
AI-35554
2012 - Pct. #1 CRC (1100)
Q.
AI-35551
2012 - Pct. #1 Adm. (1200)
R.
AI-35595
2012 - Pct. #2 R&B (1200)
S.
AI-35537
2012 - Pct. #4 CRC (1100)
T.
AI-35566
2012 - Pct. #4 Rd. Maint. (1200)
U.
AI-35568
2012 - Pct. #4 Parks (1100)
V.
AI-35601
2012 - Pct. #4 Adm. (1200)
W.
AI-35612
2012 - Pct. #4 Rd. Maint (1200)
X.
AI-35577
2012 - Constable Pct. 3 (1100)
3.
2012 Interdepartmental transfers:
A.
AI-35655
Pct. 1 Sanitation (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $17,884.00 to fund disposal expenditure to RGV Donna Landfill for the period of 11/16/2012 thru 11/30/2012.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $17,884.00 to fund disposal expenditure to RGV Donna Landfill for the period of 11/16/2012 thru 11/30/2012.
B.
AI-35654
Pct. 2 Sanitation (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 2 Sanitation in the amount of $40,000.00 to fund disposal and fuel expenditures.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 2 Sanitation in the amount of $40,000.00 to fund disposal and fuel expenditures.
C.
AI-35442
Pct. #2 CO’s 2010 (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010 A&B from program (039) to program (027) in the amount of $180,000.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010 A&B from program (039) to program (027) in the amount of $180,000.
D.
AI-35650
Pct. 3 Sanitation (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 3 Sanitation in the amount of $20,000.00 to fund disposal expenditures for the month of November 2012.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 3 Sanitation in the amount of $20,000.00 to fund disposal expenditures for the month of November 2012.
E.
AI-35659
Pct. #4 (1200):
Approval of 2012 interdepartmental transfer within Pct# 4 from Rd Maint. (program 007) to FM 1017 (program 122) in the amount of $138,827.64
Approval of 2012 interdepartmental transfer within Pct# 4 from Rd Maint. (program 007) to FM 1017 (program 122) in the amount of $138,827.64
F.
AI-35573
Pct. #4 (1100):
Approval of 2012 interdepartmental transfer from Pct 4 Sanitation (Program 001) to Pct 4 Parks (Program 009) in the amount of $1,235.00.
Approval of 2012 interdepartmental transfer from Pct 4 Sanitation (Program 001) to Pct 4 Parks (Program 009) in the amount of $1,235.00.
G.
AI-35652
Constable Pct. 1-5 (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct. 1-5 in the amount of $49,496.00 to fund fuel expenditures.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct. 1-5 in the amount of $49,496.00 to fund fuel expenditures.
H.
AI-35651
Facilities Management (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Management in the amount of $14,112.00 to fund fuel expenditures.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Management in the amount of $14,112.00 to fund fuel expenditures.
I.
AI-35656
Visiting Judges (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $3,615.13 to fund visiting judge expenditures.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $3,615.13 to fund visiting judge expenditures.
4.
Planning Department:
A.
AI-35580
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
AI-35590
Kebo Oil & Gas, Inc:
Said three inch (3")gas line to be bored underneath and crossing San Juan Road at the Southeast corner of Lot 98 of the San Juan Plantation Subdivision, Hidalgo County, Texas.
Said three inch (3")gas line to be bored underneath and crossing San Juan Road at the Southeast corner of Lot 98 of the San Juan Plantation Subdivision, Hidalgo County, Texas.
6.
Executive Officer - Valde Guerra:
A.
AI-35555
Approval of 457 plan hardship withdrawal request for employee #089761
7.
County Treasurer:
A.
AI-35466
Approval of the Hidalgo County monthly investment report for September 2012 & October 2012.
8.
Urban County:
A.
AI-35424
Request approval to enter into one (1) "Homebuyer Assistance Program” Contract under the Home Program.
B.
AI-35454
Request for approval of two (2) applicants in the City of Mercedes and one (1) in the City of Alamo under the HOME Owner-Occupied Rehabilitation Program.
9.
Budget & Management:
A.
AI-35605
General Fund Salary Sweep (1100):
Approval to sweep salaries, allowances & fringes from various departments to the Countywide Administration-Contingency account.
Approval to sweep salaries, allowances & fringes from various departments to the Countywide Administration-Contingency account.
B.
AI-35626
Self-Funded (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 11/16-30/12 in the amount of $ 17,487.42 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 11/16-30/12 in the amount of $ 17,487.42 and requesting approval of wire transfer.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-35643
Requesting the following from Safety Division Director, Roy Quintanilha:
1. Declare pursuant to TxLGC 262.151 uniform items (described in attachment herein) as "Salvage"; and,
2. For CC to approve the destruction of the salvaged departmental uniforms in the interest of safety and security against possible misuse of said items (as they contain county logo) with Purchasing Department witnessing said documenting same.
1. Declare pursuant to TxLGC 262.151 uniform items (described in attachment herein) as "Salvage"; and,
2. For CC to approve the destruction of the salvaged departmental uniforms in the interest of safety and security against possible misuse of said items (as they contain county logo) with Purchasing Department witnessing said documenting same.
B.
AI-35142
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Precinct No. 3-Raw Pit Run and/or Pit Run Caliche" Bid No. 2013-009-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
C.
AI-35607
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3250 for Thomas Rd. Project in the amount of $5,557.60.
D.
AI-35603
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3251 for Minnesota Drain Project in the amount of $6,768.87.
E.
AI-35597
Acceptance of and approval for payment of Inv. #20121353 in the amount fo $74,455.20 submitted by project engineer, TEDSI Infrastructure Group, Contract #C-12-119-07-31, in connection with engineering services for Dicker Road Project.
F.
AI-35470
Acceptance and approval of Invoice No. 17-R-$5,650.00 submitted by Prodigy Construction Management, LLC through contract #C-11-032B-06-14 Construction Management Services for Sheriff's Office Substation located in Precinct No. 1.
G.
AI-35460
Approval to add additional fuel card(s) and/or driver(s) for:
Adult Probation - Fuel Cards and Users.
Adult Probation - Fuel Cards and Users.
H.
AI-35449
Requesting approval to exercise the County’s option to utilize the 2nd of two (2) one (1) year renewals in the current policy/contract under the same rates, terms, and conditions for “Hidalgo County – Excess Workers Compensation Insurance” with McGriff, Seibles & Williams of Texas Inc.
I.
AI-35385
Acceptance and approval to exercise the County's option to extend the first (1st) year of three(3) additional one (1) year periods at the same rates, terms and conditions with Brown & Brown Lone Star Insurance Services, Inc. dba Alamo Insurance Group for "Consulting Services for Self-Funded Insured Group Health" Project.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 11, 2012.
Signed this 11th day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 11, 2012.
Signed this 11th day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy