BE IT REMEMBERED, that on this 18th day of December A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING December 18, 2012 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
All members of the Court were counted present.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Commissioner Quintanilla led the Court and Audience in Prayer.
Judge Garcia asked for a Moment of Silence in memory of the twenty six victims of Newtown, Connecticut and honored their family and survivors.
The Court moved to approve the Consent Agenda.
At this time, the Court then took items 6.B, 16.A. and 17.A. out of order.
-Frank Traver commented on the rail system and how it does not make any profit.
-Josie Leal thanked Commissioner Joseph Palacios for his assistance with Hoen Montecristo Subdivision.
-Dr. Gloria Vela requested to use Open Forum for Prayer.
-Opal Billman discussed her false imprisonment as a result for petition for divorce.
Rolando Benavides-Hidalgo County Emergency Management
Juan Martinez-Fire Marshal’s Office
Carlos Moreno-Right of Way
Karina Cardoza-Public Affairs Division
Michelle Villareal-Public Affairs Division
Horaldo Sanchez-PCT 3 Constable’s Office
Eddie Olivarez-Health and Human Services
Lorenzo Ortiz-Safety Division
Armando Guzman-Safety Division
Rolando Casas-Fire Marshal’s Office
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve in the amount of $40,000.00.
Vote: 4 - 0 - Unanimously
NO ACTION taken on item 6.D.
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval as it pertains to 21.F. Civil Action No. 7:12-cv-00502; Carla Davis v. Hidalgo County.
Vote: 4 - 0
2. Requesting engagement with the firm of Atlas & Hall & Rodriguez for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval as it pertains to 21.F. Civil Action No. 7:12-cv-00502; Carla Davis v. Hidalgo County.
Vote: 4 - 0 - Unanimously
1) Renovations to Former Administration Building 1st and 2nd Floors
NO ACTION taken on this item.
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
Rick Sunday, Infrastructure Manager, and Oscar Garza, with the Purchasing Department informed the Court that the staff occupying the modulars would be needing additional room. Mr. Sunday and Mr. Garza clarified that this could be easily done by removing some none-weight bearing walls.
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Requesting permission to allow Brad Cowan to travel to Corpus Christi, Texas to attend a Retirement Reception on Dec. 20, 2012 (use of county vehicle/fuel only)
2. Requesting permission to allow Barbara Storz to travel to Ben Bolt, Texas to attend the Grow'n Growers Class on Dec. 20, 2012
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 7.G.1 & 2.
Vote: 4 - 0 - Unanimously
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY 2013 Grant with the Texas Ranger Division, Texas Department of Public Safety.
2. Approval of Resolution
3. Authorization for County Judge, as authorized official, to sign required documents
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 8.A.1-3.
Vote: 3 - 0 - Unanimously
Discussion, consideration and approval to appoint Douglas Montgomery as reserve deputy constable by Constable Celestino Avila Jr., Constable Precinct 1 in accordance with Texas Local Government Code 86.012.
NO ACTION taken on this item.
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY 13 Grant with the Texas Ranger Division, Texas Department of Public Safety.
2. Approval of Resolution
3. Authorization for County Judge, as authorized official, to sign required documents.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 8.C.1, 2 & 3.
Vote: 3 - 0 - Unanimously
Discussion, consideration and approval to pay various employees (as listed on exhibit a) unallowable incurred overtime under the Operation Stonegarden Grant from General Fund.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Requesting to authorize Noe Lopez (Office Manager) to sign credit application with Matt's Cash and Carry.
NO ACTION taken on items 9.A.1 & 2.
Valde Guerra, Executive Officer, informed the Court that he is working with the Facilities Management Department to place an item on the Agenda next week.
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY13 grant with the Texas Ranger Division, Texas Department of Public Safety.
2. Approval of Resolution.
3. Authorization for County Judge, as authorized official, to sign required documents.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 10.A.1, 2 & 3.
Vote: 3 - 0 - Unanimously
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for two (2) officers in the amount of $31,000.00.
2. Authorization to pay O/T reimbursable under grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding.
4. Approval to appropriate funds in the amount of $31,000.00 for USMS overtime funding.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 10.B.1-4.
Vote: 3 - 0 - Unanimously
Approval of budget amendment to appropriate the grant award for $43,101.00.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Authorization and approval of cell phone plan for the following:
| Qty | Plan | Rate |
| 4 | Business Advantage Messaging & Data 200 | $49.59* |
| 4 | Premium Data | $10.00 |
| Total Cell Phones - 4 | ||
| Estimated Montly Rate - $222.36 |
*Mr. Ozuna clarified that the rate should read $45.49.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval with correction to read $45.59 and not $49.59.
Vote: 3 - 0 - Unanimously
1. Authorization and approval to accept an extension for the 2010 Operation Stonegarden Grant (New termination date is 2/28/13) Prior grant termination date: 10/31/12.
2. Authorization and approval for County Judge, as authorized official to sign required documents.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 10.E.1 & 2.
Vote: 3 - 0 - Unanimously
NO ACTION taken on this item.
Mr. Olivarez discussed the 1115 Waiver.
1. Approval to appropriate the Health Administration Budget in the amount of $340,000.00 for the period of 01/01/2013 to 12/31/2013.
2. Approval of Salary Schedule.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve items 11.C.1 & 2.
Vote: 3 - 0 - Unanimously
Public Hearing will be held on
December 18, 2012 at 10: 30 AM
Edinburg Council Chambers
415 W University Drive
Edinburg, Texas
Mr. Eddie Olivarez introduced and acknowledged some of the Regional Health Team that helped put the 1115 Waiver together.
Judge Garcia Opened the Public Hearing.
There being no one come forward, the Court Closed the Public Hearing.
Mr. Olivarez informed the Court that there would not be any matching funds required for this item.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
1. Knapp Medical Center
2.Mission Hospital, Inc.
3. Rio Grande Regional Hospital
4. McAllen Hospitals LP (McAllen Medical Center & Edinburg Regional Medical Center)
5. Doctors Hospital at Renaissance
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 11.F.1-5.
Vote: 3 - 0 - Unanimously
Approval to process payment of claims from ARB Fire Protection in the amount of $16.00 for fire hose inspection services not being on contract (Invoice # 009038) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNAIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with the TDA Contract No. 711245 (amendments, change orders, request for payments, etc.).
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) testing firms from the county’s approved “pool” as graded and evaluated by the City of Weslaco, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 24 (2011) City of Weslaco, Water/Sewer Improvements project.
| Professional Service Firm | Grade | Ranked |
| RABA Kistner Constultants, Inc. | 96.33% | 1 |
| Terracon Consulting Engineers | 93.67% | 2 |
| Professional Services Industries, Inc. | 92.67% | 3 |
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval, in the order of their rank.
Vote: 3 - 0
3. Authority to negotiate a professional engineering service contract with the highest ranked firm of RABA Kistner Consultants, Inc. for geotechnical and construction material testing for Urban County Program Year 24 (2011) City of Weslaco, Water/Sewer Improvements project.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
a. Moreno Subdivision Phase 3 – Pct. 4 (Esperanza Moreno)
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
2. Final Approval
a. Texas Estates Subdivision – Pct. 4 (Kyndel Bennett)
b. Mayrin Subdivision – Pct. 4 (Martin Villanueva)
c. La Homa Crossing Phase I Subdivision – Pct. 3 (Manuel Cantu Jr.)
d. Rivera Properties Subdivision – Pct. 4 (Mario Rivera)
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 15.A.2.a-d.
Vote: 3 - 0
3. Final Approval with Financial Guarantee
a. Sandra’s Village Subdivision – Pct. 3 (Heriberto Solis)
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Discussion, consideration and approval to apply the 3% Cost of Living Adjustment (COLA) for all county employees effective on December 31, 2012 or in the alternative;
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
2. Discussion, consideration and approval to apply the 3% Cost of Living Adjustment (COLA) for all county employees effective on January 14, 2013 (pay period 3 of year 2013).
NO ACTION taken on this item.
a. Approval of certification of revenues as certified by the Co. Auditor for Indigent Defense Grant#212-10-108 Equalization Disbursement Revenue.
b. Approval of 2012 appropriation of funds into Public Defense in the amount of $467,710.00 to fund legal services expenditures (i.e. attorney vouchers).
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve items 18.B.1.a & b.
Vote: 3 - 0
a. Approval of certification of revenues, as certified by Co. Auditor for revenues received from the Texas Department of Transportation (TXDOT) for the sale of parcels 12 & 13 located in FM 681 (from SH 107 to FM 681 @ FM 2221).
b. Approval of 2012 appropriation of funds into Pct. 3 Drainage Improvement Project (fund 1200, program #049) in the amount of $296,053.00 to fund anticipated capital asset purchases.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 18.B.2.a & b.
Vote: 3 - 0 - Unanimously
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
NO ACTION taken on items 19.A.1 & 2. a, b & c.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval, subject to funding.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0
B. Requesting approval of a short term lease agreement (for 181 days) between Hidalgo County and Patriot Bank (Houston, Tx) of 9K square feet @ $1.25/square foot for the purpose of the temporary housing of Hidalgo County's Urban County Program subject to legal review and insurance and all requirements being submitted and met by the Lessor (Patriot Bank) with lease commencing January 01, 2013.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR QUINTANILLA, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services (on call);
| Total Scores | R.E. Garcia | Rio Delta Engineering | R.E. Gutierrez Engineering |
| Evaluator 1 | 92 | 90 | 100 |
| Ranking | 2 | 3 | 1 |
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 3 - 0
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of R.E. Gutierrez Engineering for the provision of professional engineering services (On Call).
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
b. Consideration and approval of an “Irrevocable Directive of Draw Proceeds/Disbursement Agreement” as required (as a condition precedent to issuing Payment & Performance bonds) by bonding company, Insurers Indemnity Company, contract surety for Herrera and Hunt, Inc for: “Baseball Park Lighting Project in Lopezville Pct. #2” (approved by Commissioners' Court on October 30, 2012 AI #34978)and thus directing all contract funds to Aacon, Inc., disbursement agent located at 624 West University Dr., PMB #238, Denton, TX 76201-1889 for: Herrera and Hunt, Inc. and as further specified/detailed document (s) attached herein.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
b. Acceptance and approval of Invoice #s 426154(dated 10-01-12) for $1,178.00 (PO #682981) and #412764 (dated 8-01-12) for $1,702.40 (PO #682980) from Pitney Bowes in connection to yearly repair & maintenance agreements for two (2)out of the three (3) Pitney Bowes for the stand alone folder and the folder inserter;
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
c. Requesting approval of an exemption from competitive bidding requirements under TxLGC 262.024(a)(7)(A): an item that can only be obtained from one source due it's proprietary nature;
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval of the exemption.
Vote: 3 - 0
d. Approval of the Sole Source Declaration with authority to purchase yearly repairs & maintenance agreements for the present machines at the Tax Office and/or any other such machines in Hidalgo County for as long as machines are owned and used.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS
, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
b. Approval to pay the annual maintenance and support renewal fees in the amount of $38,270.00 for fiscal year 01/01/13-12/31/13 including the signing of required documents by County Judge or Court Member.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 3 - 0
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this item.
NO ACTION taken on this item.
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve in the amount of $205.68.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve in the amount of$7,500.00, with a check made payable to Maria A. Alvarez for $6,475.00 and a check made payable to Miguel Alvarez, Jr. for $1,025.00.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve in the amount of $2,500.00, with proceeds to go to Jose Villela and Lonchar & Associates.
Vote: 3 - 0 - Unanimously
Refer to item 7.A.1 & 2.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioner Hector Palacios wished the Court, County Employees and the public a Merry Christmas.
Valde Guerra, Executive Officer, reminded the Court that the next Commissioners' Court Meeting will be on Friday, December 28, 2012.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote of approval to Adjourn.
Vote: 3 - 0 - Unanimously
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 18, 2012.
Signed this 28 day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy