SPECIAL MEETING - DECEMBER 18, 2012
BE IT REMEMBERED, that on this 18th day of December A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING December 18, 2012 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of item 8.Q.
Vote: 4 - 0
NO ACTION taken on item 8.Q.
Ray Eufracio, County Auditor, for the Record: I wanted to point out that we had issues with the...vendor. The vendor delivered duplicate goods and services to the several county departments and they now they want us to pay the vendor. They didn't have a purchase order or authorization to secure those duplicates goods and services.
1.
AI-35858
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-35696 2012 - Pct #1 Parks (1100)
B.
AI-35759 2012- Pct #1 - Admin (1200)
C.
AI-35681 2012 - Pct #1 Road Maintenance (1200)
D.
AI-35559 2012 - Pct #3 Sanitation (1100)
E.
AI-35632 2012- Pct. 4 Rd. Maint. (1200)
F.
AI-35721 2012 - Pct 4 Sanitation (1100)
G.
AI-35576 2012 - J.P. Pct. 4, Pl. 2 (1100)
H.
AI-35563 2012 - County Court at Law #6 (1100)
I.
AI-35602 2012 - Texas A&M AgriLife Extension Service (1100)
J.
AI-35588
2012- Sheriff's Office - (1100)
K.
AI-35621 2012 - County Court at Law #2 (1100)
L.
AI-35666 2012 - Health & Human Services Dept. (1100)
M.
AI-35673 2012 - Civil Service (1100)
N.
AI-35565 2012 - 206th District Court (1100)
O.
AI-35846 2012 - District Clerk (1100)
P.
AI-35847 2012 - County Court #1 (1100)
Q.
AI-35518 2012 - Law Library (1247)
R.
AI-35840 2012 - Executive Office (1100)
S.
AI-35675 2012 - County Clerks (1100)
T.
AI-35549 2012 - County Clerk's Office (1100)
U.
AI-35710 2012 - Co Clerk- County Rec Mgmt (1238)
V.
AI-35667 2012 - Elections Department (1100)
W.
AI-35608 2012 - Tax Office (1100)
X.
AI-35646 2012 - Fire Marshal (1100)
3.
2012 Interdepartmental transfers:
A.
AI-35764 Pct. 1 Adm. (1200):
Approval of 2012 interdepartmental transfer from Road Maintenance, program #005, to Administration, program #004, in the amount of $740.00 to fund electricity expenditures for the month of December 2012.
Approval of 2012 interdepartmental transfer from Road Maintenance, program #005, to Administration, program #004, in the amount of $740.00 to fund electricity expenditures for the month of December 2012.
B.
AI-35742 BCAP (1200):
Approval of 2012 interdepartmental transfer from BCAP Arch & Eng. Srv., program #028, to Pct.1 BCAP Dimas #2 & 3 Subdivision, program #230 in the total amount of $11,000.00.
Approval of 2012 interdepartmental transfer from BCAP Arch & Eng. Srv., program #028, to Pct.1 BCAP Dimas #2 & 3 Subdivision, program #230 in the total amount of $11,000.00.
C.
AI-35495 Pct. #3 BCAP (1312):
Approval of 2012 interdepartmental transfer from BCAP Munoz Estates Subdivision (program no. 488) to BCAP Randolph Barnett No.1 Subdivision (program no. 600) in the total amount of $7,252.50.
Approval of 2012 interdepartmental transfer from BCAP Munoz Estates Subdivision (program no. 488) to BCAP Randolph Barnett No.1 Subdivision (program no. 600) in the total amount of $7,252.50.
D.
AI-35517 Pct. #3 BCAP (1312):
Approval of 2012 interdepartmental transfer from BCAP Jardin Terrace Subdivision, program no. 348, to BCAP Regal Estates Subdivision, program no. 606 in the total amount of $23,859.50.
Approval of 2012 interdepartmental transfer from BCAP Jardin Terrace Subdivision, program no. 348, to BCAP Regal Estates Subdivision, program no. 606 in the total amount of $23,859.50.
E.
AI-35726 Workers' Comp:
Approval of 2012 interdepartmental transfer from Claims Servicing (Program 066) to Hidalgo County W/C (Program 060) in the total amount of $161,500.00.
Approval of 2012 interdepartmental transfer from Claims Servicing (Program 066) to Hidalgo County W/C (Program 060) in the total amount of $161,500.00.
4.
Interfund transfers:
A.
AI-35677 Pct. 1 TXDOT (1315):
Approval of 2012 interfund transfer from Pct. 1 Road Maintenance (fund 1200, program #005) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $1,496.00 to fund lighting services for expressway 83 in the Pct. 1 area.
Approval of 2012 interfund transfer from Pct. 1 Road Maintenance (fund 1200, program #005) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $1,496.00 to fund lighting services for expressway 83 in the Pct. 1 area.
5.
Planning Department:
A.
AI-35703 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Executive Officer - Valde Guerra:
A.
AI-35706 Approval of 457 plan hardship withdrawal requests for employees #122335 & 114723
7.
Budget & Management:
A.
AI-35775 Salary Sweep (1100):
Approval to sweep lapsed salaries and allowances from various departments to the Countywide Administration-Contingency account.
Approval to sweep lapsed salaries and allowances from various departments to the Countywide Administration-Contingency account.
B.
AI-35746 Approval of the Monthly Budget Status Reports for the months of August, September, and October 2012.
C.
AI-35503 1. Approval of reimbursement in the amount of $911,623.40 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/24/12 to 12/07/12.
2. Approval of wire transfer to cover claims paid.
| 11/24-30/12 | $393,046.11 |
| 12/01-07/12 | $518,577.29 |
| TOTAL | $911,623.40 |
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-35535 Approval for County to exercise the final (2-years) extension (as provided under the current contract) for "Consulting Services for Worker's Compensation Actuarial Study" for Hidalgo County, under the same rates, terms and conditions with AMI Risk Consultants, Inc. (C-10-261-01-18)
B.
AI-35536
Approval for Hidalgo County to exercise the third (3rd) year extension option as provided under the current contract for "Turnkey Interactive Voice Response System' for Hidalgo County Elections Department, under the same rates, terms and conditions with Drake Communications Inc. (E-12-045-01-17).
C.
AI-35543
Requesting authority to exercise the additional one (1) year term option to extend/renew as provided in the current Contract# C-11-230-12-06 for the purposes of: "Countywide Mailing Services" for Hidalgo County, under the same rates, terms and conditions with UPPER VALLEY MAIL SERVICES, LLP, effective 01/01/13.
D.
AI-35574
1. Approval to clarify and amend previous action taken by CC on 03/13/12-AI#31418 with Votec Corporation to reflect "for the purchase of any future hardware, software, maintenance, technical support/updates/upgrades/licenses and any other pertinent related to services through the life term of the equipment/hardware/software/maintenance/technical support/updates/upgrades/licenses support in place";
2. Approval to pay the annual VEMACS License software support fees on Invoice #11416 in the amount of $53,033.10 by Purchase Order 683742 and the Field Systems software support fees on Invoice 11469 in the amount of $14,400.00 by Purchase Order #683741 with Votec Corporation.
2. Approval to pay the annual VEMACS License software support fees on Invoice #11416 in the amount of $53,033.10 by Purchase Order 683742 and the Field Systems software support fees on Invoice 11469 in the amount of $14,400.00 by Purchase Order #683741 with Votec Corporation.
E.
AI-35592
370th District Court:
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of November 30, 2013 through assigned purchase order (no signed documents required only purchase order) with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County 370th Judicial District Court - Toshiba E281C-#CDJ513662 through Requisition #225858 in the amount of $819.72.
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of November 30, 2013 through assigned purchase order (no signed documents required only purchase order) with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County 370th Judicial District Court - Toshiba E281C-#CDJ513662 through Requisition #225858 in the amount of $819.72.
F.
AI-35638 Approval of Presentation for consideration, discussion, acceptance and approval of the following with Saenz Utility Contractors, LTD contracted vendor for Munoz Estates Subdivision, Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering. (C-CAP-12-019-01-31):
a. Application for payment No. 2 (Retainage) in the amount of $18,748.36;
b. “Certificate of Construction Completion” reflecting the completion date of August 30, 2012.
a. Application for payment No. 2 (Retainage) in the amount of $18,748.36;
b. “Certificate of Construction Completion” reflecting the completion date of August 30, 2012.
G.
AI-35631
Presentation for consideration, discussion, acceptance and approval of the following with Saenz Utility Contractors, LTD contracted vendor for Havana Subdivision, Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering. (C-CAP-12-020-01-24):
a. Application for payment No. 2 (Retainage) in the amount of $7,741.47;
b. “Certificate of Construction Completion” reflecting the date of August 30, 2012.
a. Application for payment No. 2 (Retainage) in the amount of $7,741.47;
b. “Certificate of Construction Completion” reflecting the date of August 30, 2012.
H.
AI-35658 Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc. in the total amount of $189,191.33:
| Ivoice # | P.O. # | Amount | Project Name | Contract # |
| 11324313 | 683229 | $84,435.25 | Tom Gill/Liberty Road Project | C-12-247-10-01 |
| 11324327 | 682473 | $25,755.68 | US 83-La Joya Relief Route | C-12-247-10-01 |
| 11324321 | 625224 | $3,140.00 | FM 681-FM 2221 to SH 107 | C-09-192-06-08 |
| 11324322 | 625225 | $2,750.00 | FM 681-FM 364 | C-09-192A-06-08 |
| 11324320 | 671613 | $65,370.00 | La Homa | C-11-312-02-07 |
| 11324305 | 682472 | $7,740.40 | Abatement Air Monitor | C-12-123-05-22 |
I.
AI-35492
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements agreement etc.) as attached hereto for: Hidalgo County Sheriff's Office- "Electronic Security System Maintenance & Repair Services"- RFB No.: 2013-007-00-00-SGS-including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
J.
AI-35430 Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications, etc.) for a request for bids for "Additional Laboratory Services" for Health and Human Services Department. (Bid No.: 2012-290-CGA)
K.
AI-35496
Acceptance and approval of Invoice #11324294-for $6,982.68 from L & G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation"-contract #C-11-054-04-12.
L.
AI-35778
Acceptance and approval of request for payment for the following invoices as submitted by L&G Engineering amid Contract #C-08-417-12-09 for professional engineering services for the "FM 493 from US 281 (Military Highway) to Business 83" project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Invoice #11324311 in the amount of $ 3,000.00 - Work Authorization #1-PO#617489
Invoice #11324316 in the amount of $27,000.00 - Work Authorization #2-PO#644483
Invoice #11324311 in the amount of $ 3,000.00 - Work Authorization #1-PO#617489
Invoice #11324316 in the amount of $27,000.00 - Work Authorization #2-PO#644483
M.
AI-35768
Requesting approval of Invoice# M167231 in the amount of ($ 43,378.00) submitted by HALFF ASSOCIATES INC. in connection to Professional Engineering Services Agreement# C-12-291-01-24 (WA#1) PO# 681398 for: “Building Repairs/Renovations, Alteration and/or Additions to County Owned Buildings” (on an as needed basis), utilized by various departments for projects located within Hidalgo County Precinct #4 area (PROJECT: MODULARS BUILDING ANNEX AT COURTHOUSE).
N.
AI-35760 Acceptance and approval of the following invoices for "On Call Services for MPO and HCRMA Representation" contract #C--11-054-04-12:
| Vendor | Invoice Date/Invoice Number | Amount |
| L&G Engineering | 08-31-12 / 11324228 | $6,982.68 |
| L&G Engineering | 11-29-12 / 11324324 | $6,982.68 |
O.
AI-35725
Requesting authority to purchase staff portraits (2) 8"x10" at $15.00/each, (2) 5"x7" at $15.00/pair, sitting fee at $25.00/each and a CD of image at $25.00 with Treviño's Digital Photography Inc. through requisition # 227607.
P.
AI-35702
1. Requesting acceptance and approval of payment for Invoice #11324310 ($ 7,367.60) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-11-234-09-13 (WA#1-PO#663995) for "JOB SPECIFIC PROJECT": "FM 1925 (Kenyon Rd. to FM 907)" within Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Invoice #11324309 ($ 67,128.47) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#682998) for:"JOB SPECIFIC PROJECT": "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
3. Requesting approval of payment for Invoice #4 ($ 1,020.95) as submitted by PRODIGY with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-235-10-25 (PO#666986), for "Professional Construction Management Services" for the "New Administration Offices/Building" (Storage Facility) for Hidalgo County Precinct No. 4
2. Requesting acceptance and approval of payment for Invoice #11324309 ($ 67,128.47) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#682998) for:"JOB SPECIFIC PROJECT": "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
3. Requesting approval of payment for Invoice #4 ($ 1,020.95) as submitted by PRODIGY with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-235-10-25 (PO#666986), for "Professional Construction Management Services" for the "New Administration Offices/Building" (Storage Facility) for Hidalgo County Precinct No. 4
Q.
AI-35668
Acceptance through CC action of the explanation presented through Fire Marshal Office in connection with duplicate items received, kept and embroidered for use through Invoice #s 401926-$84.57 & 401127-$197.34 for a total $281.91 from GT Distributors (TASB-BuyBoard contract #363-10 with authority for payment by Hidalgo County Treasurer after the auditing protocol completed by Hidalgo County Auditor.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18 day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 18, 2012.
Signed this 28 day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18 day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 18, 2012.
Signed this 28 day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy