SPECIAL MEETING - DECEMBER 28, 2012
BE IT REMEMBERED, that on this 28th day of December A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING December 28, 2012 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
Commissioner Quintanilla stepped away.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve all items listed on the Consent Agenda, with the exception of items 4.B., 9.A., 9.B. and 11.F.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve item 4.B., subject to fiscal year being 2013 and not 2012.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES
, the Court made a UNANIMOUS vote to approve items 9.A. & 9.B., subject to submittal of affidavit-if required by legal counsel.
Vote: 4 - 0
Commissioner Quintanilla joined the meeting.
On motion byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 11.F.
Vote: 4 - 0
0.
2013 Interdepartmental Transfers:
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-35977
2012 - Facilities Management (1100)
B.
AI-35730
2012 - Texas A&M AgriLife Extension Service (1287)
C.
AI-35662
2012 - WIC (1292)
D.
AI-35701
2012 - J.P. 4/1 (1100)
E.
AI-35745
2012 - J.P. 4/1 (1100)
F.
AI-35763
2012 - I.T. Department (1100)
G.
AI-35734
2012 - Constable Pct. #1 (1100)
H.
AI-35739
2012 - Constable Pct. 3 (1100)
I.
AI-35905
2012 - Constable Pct. #4 (1100)
J.
AI-35782
2012 - Constable Pct. #4 (1100)
K.
AI-35880
2012 - County Auditor's Office (1100)
L.
AI-35892
2012 - Pct. #1 R&B (1200)
M.
AI-35891
2012 - Pct #1 SAN (1100)
N.
AI-35895
2012 - PCT. 1 PARKS ( 1100 )
O.
AI-35877
2012 - Pct.2 R&B (1200)
P.
AI-35899
2012 - Pct. 2 Administration (1200)
Q.
AI-35907
2012 - Pct 4 Rd. Maint (1200)
3.
2012 Interdepartmental transfers:
A.
AI-35732
Fire Marshal (1100):
Approval of 2012 interdepartmental transfer from program (001) to programs (007,018) in the total amount of $9,000.00 to fund fire calls.
Approval of 2012 interdepartmental transfer from program (001) to programs (007,018) in the total amount of $9,000.00 to fund fire calls.
B.
AI-35741
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $29,600.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of November 2012 (PP #22-24).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $29,600.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of November 2012 (PP #22-24).
C.
AI-35671
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $39,857.34), and to North Branch Drain (program 049 - $16,513.63) in the total amount of $56,370.97 to fund November 2012 Drainage - Labor (PP#22,23&24) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $39,857.34), and to North Branch Drain (program 049 - $16,513.63) in the total amount of $56,370.97 to fund November 2012 Drainage - Labor (PP#22,23&24) & Fuel Reimbursements.
D.
AI-35737
Alternative Incarceration Program (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Alternative Incarceration Program in the amount of $20,400.00 to fund various operating expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Alternative Incarceration Program in the amount of $20,400.00 to fund various operating expenditures.
4.
Interfund transfers:
A.
AI-35733
HIDTA US Treasury (1252)/ Constable Pct. 3 US Treasury (1257):
Approval of interfund transfer from HIDTA US Treasury (1252) to Constable Pct. 3 US Treasury Fund (1257) in the amount of $10,000.00.
Approval of interfund transfer from HIDTA US Treasury (1252) to Constable Pct. 3 US Treasury Fund (1257) in the amount of $10,000.00.
B.
AI-35982
Co. Wide Adm (1100):
Approval of 2012 interfund transfer from Pct. 4 Rd Maint (fund 1200, prg 007) to Co. Wide Adm-Contingency (fund 1100, prg 002) in the amount of $139,429.93 to reduce transfer out to Pct. 4 Rd Maint to fund the creation of two positions (AI-35978 & 35980).
Approval of 2012 interfund transfer from Pct. 4 Rd Maint (fund 1200, prg 007) to Co. Wide Adm-Contingency (fund 1100, prg 002) in the amount of $139,429.93 to reduce transfer out to Pct. 4 Rd Maint to fund the creation of two positions (AI-35978 & 35980).
5.
Planning Department:
A.
AI-35916
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Monthly Fee Reports:
A.
AI-35680
District Clerk
Fee Report for the Month of November 2012 $402,559.44
Fee Report for the Month of November 2012 $402,559.44
7.
Executive Officer - Valde Guerra:
A.
AI-35906
Approval of 457 plan hardship withdrawal request for employee #144355
8.
Tax Refunds:
A.
AI-35698
| Acct# | Payer | Amt |
| H2042.00.000.001A.00 | TR Valley Land & Holdings | $ 6,640.81 |
| T2100.00.243.0005.04 | Chase Home Finance | $ 5,514.56 |
| Acct# | Payer | Amt |
| E3200.00.00D.0003.01 | Vale Arturo & Celia P | $ 2,690.71 |
| G1100.00.000.0003.00 | Wells Fargo | $ 3,676.81 |
| K2400.00.000.0113.20 | First National Bank | $ 6,861.81 |
| P2750.01.000.0012.00 | Tanguma Esequiel | $ 3,550.27 |
| P4401.00.000.0036.00 | Corelogic | $ 4,334.30 |
| Q0950.00.002.0001.00 | AHMSI Mortgage | $ 3,066.01 |
| S2200.00.03C.0003.00 | Juarez Jennifer L & Hector Juarez | $ 6,336.03 |
9.
Membership Dues:
A.
AI-35718
Pct. #1:
Approval of 2013 IRWA Membership Dues for Alberto R. Gonzales and Daniel A. Guzman in the amount of $410.00 (Req#227633) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Approval of 2013 IRWA Membership Dues for Alberto R. Gonzales and Daniel A. Guzman in the amount of $410.00 (Req#227633) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
B.
AI-35894
Pct. #2:
Approval of 2013 IRWA Membership Dues for Jaime Salinas and Guadalupe Rodriguez in the amount of $410.00 with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Approval of 2013 IRWA Membership Dues for Jaime Salinas and Guadalupe Rodriguez in the amount of $410.00 with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
C.
AI-35918
District Attorney's Office:
Requesting approval to pay 2013 membership dues to the Texas Independant Bar Association, with authority for County Treasurer to issue check after review, audit and process procedures are completed by County Auditor.
Requesting approval to pay 2013 membership dues to the Texas Independant Bar Association, with authority for County Treasurer to issue check after review, audit and process procedures are completed by County Auditor.
D.
AI-35862
District Attorney's Office:
Requesting approval to pay 2013 membership dues for TDCAA for the District Attorney's Office employees, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2013 membership dues for TDCAA for the District Attorney's Office employees, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
10.
Auditor's Office:
A.
AI-35694
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of November 2012.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-35884
Approval of Application for Payment No. 3 (Final) in the amount of $163,749.33 from 2GS, LLC, contracted vendor for Acevedo Subdivision #4 as submitted by Javier Hinojosa Engineering project engineer (C-CAP-12-138-07-24.)
B.
AI-35678
Acceptance and approval of request for payment of the following invoices as submitted by G.A.S. Enterprises, Inc. under Contract #C-11-201-11-29-PO#667949 for Construction Management Services for the "Design and Construction of a New Constable Building" for Precinct No. 1 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
| Invoice No. | Date Of Report Service | Amount |
| 1 | 09/14/11 to 01/26/12 | $3,268.65 |
| 2 | 01/27/12 to 02/26/12 | $3,268.65 |
| 3 | 02/27/12 to 03/26/12 | $3,268.65 |
| 4 | 03/27/12 to 04/26/12 | $3,268.65 |
| 5 | 04/27/12 to 05/26/12 | $3,268.65 |
| 6 | 05/27/12 to 06/26/12 | $3,268.65 |
| 7 | 06/27/12 to 07/26/12 | $3,268.65 |
| 8 | 07/27/12 to 08/26/12 | $3,268.65 |
| 9 | 08/27/12 to 09/26/12 | $3,268.65 |
| 10 | 09/27/12 to 10/26/12 | $3,268.65 |
C.
AI-35709
Information Technology Department:
Acceptance and approval for Hidalgo County to purchase the continuation of the support maintenance services through our membership/participation with (US COMMUNITIES) awarded vendor Insight Public Sector, Inc. RQ09-997736-42B through assigned purchase order (no signed documents required only purchase order) through Requisition #225579 in the amount of $1,050.00-2-1100-415-00-200-002-0-336.
Acceptance and approval for Hidalgo County to purchase the continuation of the support maintenance services through our membership/participation with (US COMMUNITIES) awarded vendor Insight Public Sector, Inc. RQ09-997736-42B through assigned purchase order (no signed documents required only purchase order) through Requisition #225579 in the amount of $1,050.00-2-1100-415-00-200-002-0-336.
D.
AI-35852
1. Approval for Hidalgo County to continue membership/participation with, including, but not limited to, the following Federal, State, and All Other Cooperative Purchasing Programs/Agencies (as listed, detailed and attached hereto) for the purpose of acquiring Goods/Services (on an as needed basis) or as long as Hidalgo County maintains membership and participation with:
a. Texas Procurement and Support Services (TPASS), (TXMAS) Texas Multiple Award Schedule, (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance;
2. Approval for Purchasing Agent to acquire all needed goods/services from all awarded vendors under the Purchasing Cooperative Programs captioned above through the established and approved requisition and purchase order system including all necessary verification processes without the need to place on CC agenda's for all the following: Elected Offices, Departments, Programs, Agencies, Specialized Local Entities, etc. (i.e. all applicable funding sources).
a. Texas Procurement and Support Services (TPASS), (TXMAS) Texas Multiple Award Schedule, (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance;
2. Approval for Purchasing Agent to acquire all needed goods/services from all awarded vendors under the Purchasing Cooperative Programs captioned above through the established and approved requisition and purchase order system including all necessary verification processes without the need to place on CC agenda's for all the following: Elected Offices, Departments, Programs, Agencies, Specialized Local Entities, etc. (i.e. all applicable funding sources).
E.
AI-35975
Acceptance and approval of request for payment of Invoice #1223400-3 in the amount of $79,543.27 submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project amid PO#682714 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
F.
AI-35765
Presentation of a recommendation by project engineer, TEDSI Infrastructure Group for Commissioners Court's discussion and action to award to the responsible vendor submitting the lowest and best bid to Texas Cordia Construction , LLC in the amount of $232,566.82 for Bid No. CAP-12-112-11-07-YSI “Road & Drainage Const for Dimas 2 & 3 Subdivisions.”
G.
AI-35575
Approval to exercise the option to renew/extend for a one (1) year term as stipulated and provided in the Lease Agreement between Hidalgo County and Jose Ramirez, Jr. for the tract of land (aka, the Penitas Landfill located in Penitas, Texas) described herein under the same rates, terms and conditions.
H.
AI-35708
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2013.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2013.
I.
AI-35711
Approval to add/delete additional fuel card(s) and/or driver(s) for:
1. Sheriff Office - Delete fuel card users
2. Sheriff Office - Add Fuel card users and fuel card
3. District Attorney - Add Fuel cards user
1. Sheriff Office - Delete fuel card users
2. Sheriff Office - Add Fuel card users and fuel card
3. District Attorney - Add Fuel cards user
J.
AI-35639
Acceptance and approval of a rebate check from The Local Government Purchasing Cooperative and Buyboard program in the amount of $ 21,701.48 for the participation in the Cooperative for 2011-2012 fiscal year.
K.
AI-35966
Acceptance and approval of request for payment of Invoice #1102707-11 in the amount of $37,308.38 submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
L.
AI-35324
1. Authority to exercise the one (1) year extension option as provided under current interlocal agreement for the, "Use of Council Chambers Facility for Hidalgo County Commissioners' Court Meeting," under the same rates, terms, and conditions with the City of Edinburg.
2. Authority to exercise the one (1) year extension option as provided under current interlocal agreement for the, "Use of Landfill," under the same rates, terms, and conditions with the City of Edinburg.
2. Authority to exercise the one (1) year extension option as provided under current interlocal agreement for the, "Use of Landfill," under the same rates, terms, and conditions with the City of Edinburg.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 28th day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 28, 2012.
Signed this 28th day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 28th day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 28, 2012.
Signed this 28th day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy