SPECIAL MEETING - DECEMBER 28, 2012
BE IT REMEMBERED, that on this 28th day of December A.D., 2012, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE JOEL QUINTANILLA HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS December 28, 2012 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present, with the exception of Hector Palacios.
All members of the Board were counted present, with the exception of Hector Palacios.
2.
Open Forum
No Presentations under Open Forum.
No Presentations under Open Forum.
3.
Approval of Consent Agenda
The Board moved to approve the Drainage District Consent Agenda.
The Board moved to approve the Drainage District Consent Agenda.
4.
AI -35700
A. Request Approval to rescind action on Drainage District No. 1 Agenda Item no. 7 from November 20, 2012 relating to Change Order No. 1 for Project no. 12-011-07-11 J-09 Drain Improvement Phase 1 Irrigation Siphons.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Board made a UNANIMOUS vote of approval to rescind action due to incorrect dates.
Vote: 4 - 0
B. Request Approval of corrected Change Order No. 1 for Project no. 12-011-07-11 J-09 Drain Improvement Phase 1 Irrigation Siphons.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Board made a UNANIMOUS vote of approval in the amount of $2,926.07.
Vote: 4 - 0
C. Request Approval of Payment Request No. 3-Final/Retainage Release for McAllen Construction, Inc. for Project no. 12-011-07-11 J-09 Drain Improvement Phase 1 Irrigation Siphons.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
D. Request Approval of Payment Request No. 3 for McAllen Construction, Inc. for Project no. 12-013-04-10 Construction of replacement of weir in conjunction with NRCS Grant; Main Floodwater Channel Weir No. 2-Willacy County Phase 2.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval in the amount of $167,889.97.
Vote: 4 - 0
E. Request Approval to issue manual checks after review and audit of both pay requests.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Board made a UNANIMOUS vote of approval to rescind action due to incorrect dates.
Vote: 4 - 0
B. Request Approval of corrected Change Order No. 1 for Project no. 12-011-07-11 J-09 Drain Improvement Phase 1 Irrigation Siphons.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 JOEL QUINTANILLA, the Board made a UNANIMOUS vote of approval in the amount of $2,926.07.
Vote: 4 - 0
C. Request Approval of Payment Request No. 3-Final/Retainage Release for McAllen Construction, Inc. for Project no. 12-011-07-11 J-09 Drain Improvement Phase 1 Irrigation Siphons.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
D. Request Approval of Payment Request No. 3 for McAllen Construction, Inc. for Project no. 12-013-04-10 Construction of replacement of weir in conjunction with NRCS Grant; Main Floodwater Channel Weir No. 2-Willacy County Phase 2.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval in the amount of $167,889.97.
Vote: 4 - 0
E. Request Approval to issue manual checks after review and audit of both pay requests.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval to rescind action due to incorrect dates.
Vote: 4 - 0
5.
AI -35952
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for engineering services as it relates to the La Joya Watershed Improvement.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
B.) Presentation of scoring grid of the firms graded and evaluated through the District's "Pool" of Engineers in connection with Professional Engineering Services required for the La Joya Watershed Improvement.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
C.) Requesting approval for the Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Contract with the number one ranked firm of L & G Engineering ; for the provision of Engineering Services for La Joya Watershed Improvement.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
B.) Presentation of scoring grid of the firms graded and evaluated through the District's "Pool" of Engineers in connection with Professional Engineering Services required for the La Joya Watershed Improvement.
| FIRM NAME | SCORE | RANK |
| L&G ENGINEERING | 99 | 1 |
| JAVIER HINOJOSA ENGINEERING | 90 | 2 |
| QUINTANILLA HEADLEY & ASSOCIATES | 88 | 3 |
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
C.) Requesting approval for the Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Contract with the number one ranked firm of L & G Engineering ; for the provision of Engineering Services for La Joya Watershed Improvement.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
6.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on items 6.A & B.
NO ACTION taken on items 6.A & B.
7.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on items 7.A & B.
NO ACTION taken on items 7.A & B.
8.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
9.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
10.
Adjourn
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval to Adjourn.
Vote: 3 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 28th day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 28, 2012.
Signed this 28th day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 28th day of December, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 28, 2012.
Signed this 28th day of December 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy