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Minutes for CC CONSENT

SPECIAL MEETING - JANUARY 8, 2013

BE IT REMEMBERED, that on this 8th day of January A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:

HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE HECTOR "TITO" PALACIOS

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC CONSENT
COMMISSIONERS' COURT MEETING
January 8, 2013
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.


On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of item 2.F.
Vote: 4 - 0

On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 2.F., subject to correction of caption to read Civil Service Commission instead of Human Resources. 
Vote: 4 - 0

 
1.
AI-36201
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
 
2.
 
2012 Intradepartmental transfers:
 
A.
AI-35988
2012 - Human Services (1100)
 
B.
AI-35947
2012 - Health & Human Services Dept. (1100)
 
C.
AI-35887
2012 - Tax Office (1100)
 
D.
AI-36160
2012 - I.T. Department (1100)
 
E.
AI-36064
2012 - Elections Department (1100)
 
F.
AI-35830
2012 - Human Resources (1100)
 
G.
AI-35965
2012 - Fire Marshal's Office (1100)
 
H.
AI-35967
2012 - Texas Agrilife Extension (1100)
 
I.
AI-35944
2012 - Justice of the Peace Pct 3, Pl 2 (1100) 
 
J.
AI-36056
2012 - Pct. #1 SAN (1100)
 
K.
AI-35994
2012 - Pct. #1 Parks (1100)
 
L.
AI-36031
2012 - Pct.2 Parks (1100)
 
M.
AI-36099
2012 - Pct. 2 San Juan CRC (1100)
 
N.
AI-36097
2012 - Pct.2 Administration (1200)
 
O.
AI-35874
2012 - Pct #3 Sanitation (1100)
 
P.
AI-36071
2012- Pct 4 Rd Maint (1200)
 
Q.
AI-35913
2012 - 449th District Court (1100)
 
3.
 
2013 Intradepartmental transfers:
 
A.
AI-35754
2013 - Health & Human Services Dept. (1293)
 
B.
AI-35755
2013 - Health & Human Services Dept. (1293)
 
C.
AI-36098
2013 - Auxilary Court (1100)
 
D.
AI-36096
2013 - CCL# 8 (1100)
 
E.
AI-36074
2013 - Constable Pct. 3 (1100)
 
F.
AI-36150
2013 - Constable Pct 4 (1100)
 
G.
AI-35984
2013 - Co. Wide Adm (1100)
 
H.
AI-35987
2013 - Pct. #4 Adm. (1200)
 
I.
AI-35989
2013 - Pct. #4 Rd Maint. (1200)
 
J.
AI-35991
2013 - Pct. #4 Parks (1100)
 
K.
AI-35992
2013 - Pct. #4 CRC (1100)
 
L.
AI-36182
2013 - JP 3 Pl 1 (1100)
 
4.
 
2012 Interdepartmental transfers:
 
A.
AI-36179
Co Comm (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Co Comm in the amount of $22,000 to fund broadcasting of commissioners' court for the months of October and November 2012 to RGV Educational Broadcasting.
 
B.
AI-36180
IT Countywide (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Countywide in the amount of $146,500.00 to fund 2012 license and maintenance fees to Texas Conference of Urban Counties.
 
C.
AI-36174
Co. Wide Adm (1100):
Approval of 2012 interdepartmental transfer from Various Departments into Co. Wide Adm.-Contingency in the amount of $434,418.00.
 
D.
AI-36177
Various Depts (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $5,289.96 to fund telephone & utility expenditures.
 
E.
AI-36178
Various Depts (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Various Departments in the amount of $282,114.67 to fund various year-end expenditures.
 
F.
AI-36165
Jail (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Jail in the amount of $254,565.00 to fund room & board expenditures for the month of Nov 2012.
 
G.
AI-36136
Mental Health (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Mental Health in the amount of $3,500.00 to fund court costs for the months of October & November 2012.
 
H.
AI-36143
Easter Seals (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Easter Seals in the amount of $2,200.00 to fund electricity expenditures thru Dec 2012.
 
I.
AI-36135
Civil Service (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Civil Service in the amount of $3,850.00 to fund legal expenditures thru Dec 2012.
 
J.
AI-36162
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $6,600.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of December 2012 (PP #25 & 26).
 
 
K.
AI-36181
Pct. 1 Sanitation (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $18,600.00 to fund disposal expenditures.
 
5.
 
2013 Interdepartmental transfers:
 
A.
AI-36144
Predatory Animals (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Predatory Animals in the amount of $6,000.00.
 
B.
AI-36067
Alternative Incarceration Program (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Alternative Incarceration Program in the amount of $20,400.00 to fund various operating expenditures.
 
C.
AI-36184
Human Resources (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Human Resources in the amount of $54,000.00 to fund rent expenditures for Human Resource office for 2013.
 
D.
AI-36183
Co. Judge (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Co. Judge in the amount of $94,836.00 to fund rent expenditures for Co Judges Office for 2013.
 
6.
 
Interfund transfers:
 
A.
AI-36066
Co. Wide Adm (1100):
Approval of 2013 interfund transfer from Pct. 4 Rd Maint (fund 1200, prg 007) to Co. Wide Adm-Contingency (fund 1100, prg 002) in the amount of $139,429.93 to reduce transfer out to Pct. 4 Rd Maint to fund the creation of two positions (AI-36054 & 36055).
 
7.
 
Planning Department:
 
A.
AI-36070
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
 
8.
 
Monthly Fee Reports:
 
A.
AI-35876
D.A. Hot Checks Monthly Fees Report - November 2012
 
9.
 
Right of Way - Permits:
 
A.
AI-35863
North Alamo Water Supply Corporation:
1.  Bore an 8" PVC waterline with a 16" PVC casing 1,650.0 feet East of Tower Rd, North  & South of Sioux Road (Huisache Acres No.9)
2.  Bore an 8" PVC waterline with a 16" PVC casing, 1,640.0 feet East of Dillon Rd, North & South of Canton Road  (Aurora Valley Phase 2)
 
10.
 
Executive Officer - Valde Guerra:
 
A.
AI-36118
Approval of 457 plan hardship withdrawal request for employee #122335
 
11.
 
Tax Refunds:
 
A.
AI-35888
Acct# Payer Amt
J1800.01.000.0037.25 Linebarger, Goggan, Blair & Sampson LLP $ 30,602.00
     
 Acct# Payer   Amt
A1800.99.041.0002.01 BMP Radio LP $ 7,165.25
L1700.99.000.003A.01 WINGATE INN SUNGATE DEVELOPMENT $ 3,311.60
 
B.
AI-35993
Acct# Payer Amt
C9800.00.002.0003.04 Corelogic $  6,655.64
D6000.01.000.0123.00 Luis Barrera $  2,516.63
S1700.02.020.0001.00 First National Bank $  3,557.05
     
Acct# Payer Amt
P3650.02.000.0033.00 Flagstar Bank C/O Corelogic $ 2,920.97
S2950.00.000.0292.16 CitiMortgage Inc. $ 2,526.99
 
C.
AI-35928
Account Number Payer Amount
A1500.00.000.0005.00 David Juarez $2,596.87
 
 
12.
 
Budget & Management:
 
A.
AI-36164
General Fund Salaries & Fringes Sweep (1100): 1. Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account. 2. Approval to transfer lapsed fringe benefits from various departments to the Countywide Administration-Contingency account.
 
B.
AI-35881
1.  Approval of reimbursement in the amount of $648,402.18 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 12/08/12 to 12/21/12.

12/08-14/12 $349,598.51
12/15-21/12 $298,803.67
TOTAL $648,402.18

2.  Approval of wire transfer to cover claims paid.
 
C.
AI-36119
Self-Funded (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of Dec. 16-31, 2012 in the amount of $ 41,952.31 and requesting approval of wire transfer.
 
 
D.
AI-35985
Self-Funded (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 70,560.24 and requesting approval of wire transfer.
 
13.
 
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-35949
Hidalgo County Sheriff's Office Jail Commissary Division is formally requesting the removal of the following assets from their inventory list.
1.  Tag No. 024661  Air-Pak IIA W/ STD CLY W/Case   Serial no. 1563
2.  Tag No. 029333 Manitowoc Ice Machine                 Serial No. 951162477
3.  Tag No. 029791 Custom Exhaust Hood w/ Filter     Serial No. n/a
 
B.
AI-35935
Acceptance and approval of Invoice No. 18-R-$5,650.00 submitted by Prodigy Construction Management, LLC through contract #C-11-032B-06-14 Construction Management Services for Sheriff's Office Substation located in Precinct No. 1.
 
 
C.
AI-35936
Acceptance and approval of Invoice #401926-$84.57 & Invoice #401926-$197.34 (for a total of $281.91) from GT Distribtors (TASB-BuyBoard contract #363-10) in connection with duplicate orders received, kept and embroidered for use (two different Fire Marshal Office staff received separate orders)  with authority for Hidalgo County Treasurer to issue payment after the auditing protocol is completed by Hidalgo County Auditor.
 
D.
AI-36161
Requesting approval for pay application #1 as submitted by Herrera & Hunt:

1. Requesting approval of Change Order #1 to PO #682617 from $15,878.55 with a quantative decrease of $1,258.56 as outlined on attached documents for a final total in the amount of $14,619.99;

2. Acceptance and approval of request for pay application #1 in the amount of $14,619.99 as submitted by Herrera & Hunt Inc. in connection with the "Rodriquez Street Curb & Gutter" Project #2012-261-OGG amid PO#682617 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor and for authority for Hidalgo County Judge Ramon Garcia to sign pertinent documentation to C/O.
 
E.
AI-36107
Acceptance and approval of the following invoice for "On Call Services for MPO and HCRMA Representation" contract #C-11-054-04-12:
Vendor Invoice Date/Invoice # Amount
L&G Engineering 12-31-12 / 11324340 $6,982.68
 
F.
AI-36051
Requesting authority to exercise the second (2nd) and Final extension options as provided in the current contract with: TRI-COUNTY COMMUNICAITONS, LTD. for: “Repairs, Installation & Removal, Communication & Radio Tower Miscellaneous Equipment” (on an as needed basis) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions, expiring 01/10/14. 
 
G.
AI-36000
1.  Requestin approval of payment for Inv# 12-504 in the amount of ($2,500.00), submitted by Rio Delta Surveying, contracted surveyor for the purposes of "Miscellaneous Right of Way Acquisition Projects" (Project: FM 2812, La Jarita, Sandy Ridge) in connection to Contract# C-08-167-07-08 (WA#4) (PO #685206);

2.  Requesting approval of payment for Inv# 8083 (Pmt Request #3 & Final) in the amount of ($ 4,280.00) submitted by Quintanilla, Headley & Associates, Inc. contracted engineering firm for the purposes of "on-call" Paved/Unpaved Projects within Hidalgo County Precinct #4 for PROJECT: (Cibolo Road from U.S. 281 west (3,000.0 feet); (2) Mile 11 North Road from Mon Mack Road to Big 5 Road (1,100.0 feet); (3) Sharp Road from Curve Road to Curry Road (2,000.0 feet); (4) Rogers Road from Alamo Road west (1,300.0 feet); (5) Ingle Road between Seminary Road and U.S. 281). in connection to Contract #C-10-072A-03-30 (WA#4) (PO #647787).
 
H.
AI-35917
Approval of language on final document titled “Statement of Credentials” to be included in the procurement packet for construction projects to assist Hidalgo County in evaluating bidders/proposers as “responsible” in preparation for bid/proposal awards as other counties and/or cities as approved by cc on 09-25-12.
 
I.
AI-35933
Authority to exercise the one (1) year extension option as provided under current contract for "Carpentry and Construction Materials & Supplies," under the same rates, terms, and conditions with Matts Building Materials, Inc.
 
J.
AI-35707
Requesting approval to exercise the County's option to utilize the last one (1) year extension as provided under the current contract/lease under the same rates, terms and conditions for "Lease of Office Space-City of Roma" for Hidalgo County WIC Program with Cantu Realty LLC(C-07-357-09-25.
 
K.
AI-35831
Constable Precinct 4
Approval of the Data Software Service Agreement included through the purchase of the Data Software Program with COPSYNC through quotes in the amount of $17,991.00 less the COPSYNC discount applied ($9,900.00) for the final total cost of $8,091.00 for the purchase of the Data Software Program including any annual renewals for the software service agreement through the life term of the data software program services including the signing of required agreement by County Judge or Court Member.
 

There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 8th day of January, 2013

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Priscilla Torres, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 8, 2013.

Signed this   11th   day of   January   2013




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Priscilla Torres, Deputy