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Minutes for CC REGULAR

SPECIAL MEETING - JANUARY 15, 2013

BE IT REMEMBERED, that on this 15th day of January A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:

HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE HECTOR "TITO" PALACIOS

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
January 15, 2013
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call
All members of the Court were counted present, with the exception of Commissioner Flores.
 
2.
 
Pledge of Allegiance
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
 
3.
 
Prayer
Virginia Townsend led the Court and Audience in Prayer.
 
4.
 
Approval of Consent Agenda
The Court moved to approve the Consent Agenda.
 
5.
 
Open Forum
-Jim Barnes discussed fire arms.
-Opal Billman talked about the violation of her First Amendment.
-Manuela Luna requested the $15 million from the Drainage Bond be split equally, amongst the precincts, for the colonias.
-Jose Bocanegra asked for drainage assistance in his colonia, La Homa Meadows, due to flooding, etc.
-Anita Gonzalez with the Equal Voice Network came up with a list of colonias that need assistance with Drainage.
-Karina Cardoza encouraged all residents to get their Flu shot.
 
6.
 
County Judge's Office:
 
A.
AI-36059
Resolution in honor of Joel Quintanilla

NO ACTION taken on this item.
 
B.
AI-36289
Presentation and acknowledgement of I-69 TxDot Advisory Committee Report and Recommendations

Presentation  by Commissioner Garza, Willacy County, and Ramiro Garza, Jr., City of Edinburg.
 
C.
AI-36332
Resolution in support of proposed legislation authorizing assessments to residential property owners for solid waste collection and disposal in unincorporated areas of Hidalgo and Cameron Counties.

NO ACTION taken on this item.
 
D.
AI-36345
Request by La Joya ISD for proclamation declaring January 2013 School Board Recognition Month.
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
E.
AI-36350
1. Approval of Interlocal Agreement for services by and between Hidalgo County and the Alliance for Interstate 69 Texas.

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0

2. Approval to pay membership dues to the RGV Mobility Task Force in the amount of $7,500.00 with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.

NO ACTION taken on this item.
 
7.
 
Executive Officer - Valde Guerra:
 
A.
 
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Court made a UNANIMOUS to approve the exemption as it pertains to item 22.D. - C-3856-12-C; Mayra Y. Garcia individually and a/k/f of Daniel Garcia, a minor v. Hidalgo County.
Vote: 4 - 0

2. Requesting engagement with the firm of Thorton & Summers for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
B.
 
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
NO ACTION taken on this item.

2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
Presentation by Rick Sunday.

3) Emergency situations occurring since last agenda meeting
NO ACTION taken on this item.
 
C.
AI-36265
Environmental Compliance:
Requesting permission to allow Martin Ramirez to travel to Corpus Christi, Texas to attend the Smoke School/Visible Emissions Workshop on January 20-22, 2013.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
D.
AI-36310
Facilities Management:
Requesting direction/approval regarding changes to modular buildings as requested by Court Judges from CC7, CC8, Master Court 1 & 2 and Child Protection Court as discussed at the December 18, 2012 Commissioners' Court meeting
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the changes.

Vote: 4 - 0 - Unanimously

 
E.
AI-36321
County Commissioners:
Approval to process payment of claims from RGV Educational Broadcasting, Inc. for broadcasting of court meetings (due to PO #682588 being liquidated); with authority for County Treasurer to issue payment after review and auditing procedures are completed as follows:
Invoice # and date Amount Month of:
8070 dated 10/31/12 12,500.00 October 2012
8122 dated 11/30/12 9,500.00 November 2012

 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0

 
F.
AI-36323
Public Defenders:
Requesting permission to advertise/hire for the following two (2) vacant positions:

Position Slot # Salary
(1) Public Defender II 001 $50,487.00
(1) Public Defender II 007 $50,487.00
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
8.
 
Constables:
 
A.
AI-36213
Constable Pct. #1:
Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program.
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
B.
AI-36231
Constable Pct. #1:
1. Discussion, consideration, and approval to appoint Deputy Constables by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.011:

Jaime T. Cano Julio Gonzalez
Jose Espinoza Mario Cavazos, Jr.
Pedro Escalon, Jr.     Salvador Quiroz, Jr.
Martin Blanco, Jr. Daniel Marichalar
Raul Lozano, Jr. D'Omar Galvan
Sara Flores Abimael Garcia

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to appoint the names listed as Deputy Constables. 
Vote: 4 - 0

2. Discussion, consideration, and approval to appoint Reserve Deputy Constables by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012:

Greg Phillips Rolando Gonzalez
Melissa Escalon George P. Garrett
Adrian Pena Sonny Mendez
John Paul Sauceda Jose Fuentes
Tomas Salazar  
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to appoint the names listed as Reserve Deputy Constables.

Vote: 4 - 0 - Unanimously

 
C.
AI-36313
Constables:
Discussion and approval of grant extension for the Local Border Security Program expiring on January 31, 2013; to be extended until May 31, 2013
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve and include Pct. 1, 3 & 4.

Vote: 4 - 0 - Unanimously

 
9.
 
County Courts at Law:
 
A.
AI-36297
County Court at Law #8:
1.  Approval to set salary for the following:

Position Slot # Recommended Salary by Judge R. Cantu (subject to ratification/approval by Board of Judges on 1/31/13)
Court Reporter 0002 $73,000.00

2.  Approval of intradepartmental transfer
3.  Approval of revised salary schedule

NO ACTION taken on items 9.A.1, 2 & 3.
 
10.
 
Sheriff's Office:
 
A.
AI-36267
Sheriff's Office (1100)/ COPS Universal Hiring 13 (1284)
1.  Approval to redistribute the cost allocations for various positions to cover 100% from the COPS Univeral Hiring 13 Grant, as listed on Exhibit A, effective 01/01/2013.
2.  Approval of interdepartmental transfer. 
3.  Approval of revised salary schedules.
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 10.A.1-3.

Vote: 4 - 0 - Unanimously

 
11.
 
District Clerk - Laura Hinojosa:
 
A.
AI-35938
Discussion, consideration, and approval of the Odyssey Public Access Subscriber Agreement and Subscription Fee.
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
12.
 
Health & Human Services Department - Eddie Olivarez
 
A.
 
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures

NO ACTION taken on this item.
 
B.
 
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan

NO ACTION taken on this item.
 
C.
AI-36133
Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
Vendor Invoice # Date Amount Purpose
Sign Language Services HCHHSD-DEC 3 01/04/13 80.00 Interpreter Services
Date of Service - 12/03/12 $80.00  
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
D.
AI-36023
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor. 
Vendor Invoice # Date Amount Purpose
Quests Diagnostics 9142834111 03/27/12 108.00 Lab Services
Quests Diagnostics 9143981060 06/26/12 14.00 Lab Services
Quests Diagnostics 9145299322 09/25/12 10.00 Lab Services
Quests Diagnostics 9146319965 11/27/12 45.00 Lab Services
Quests Diagnostics 9146158383 11/27/12 8.00 Lab Services
      $185.00 Total
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
E.
AI-36002
Requesting approval to process the following invoice as claim with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor. 
Vendor Invoice # Date Amount Purpose
Gloria Flores Interpreting Services 122612 11/01/12 125.00 Interpreting Services
Gloria Flores Interpreting Services 122612 11/07/12 100.00 Interpreting Services
Gloria Flores Interpreting Services 122612 11/27/12 100.00 Interpreting Services
Gloria Flores Interpreting Services 122612 12/04/12 200.00 Interpreting Services
Gloria Flores Interpreting Services 122612 12/06/12 100.00 Interpreting Services
      $625.00 Total
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
13.
 
Urban County - Diana Serna:
 
A.
AI-36081
TDHCA Community Development Program (1288):
1.  Discussion, consideration, and approval to delete the following positions, effective January 15, 2013.

Slot No. Position Title Budgeted Salary
0001 Inspector 35,391.00
0002 Inspector 35,391.00
0003 Clerk II 22,303.00
 
2.  Approval of revised salary schedule.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, , the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
14.
 
Elections Administration - Yvonne Ramon:
 
A.
AI-36298
Request by the City of Edinburg to use the Elections Department Annex building during Early voting and on Election Day for their election to be held on May 11, 2013.  Use of the facility will keep polling locations consistent as we work towards familiarity in all elections.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
15.
 
WIC - Norma Longoria:
 
A.
AI-36210
Requesting approval to submit Application for Electricity Services with deposit and filing fees in the amount of $125.00 for the new Las Milpas WIC Clinic,125 E. Las Milpas Rd. Ste. 4, payable to Magic Valley Electric Cooperative, Inc.,with authority for County Auditor to complete review and processing procedures and for County Treasurer to issue payment. (Req.#228848) 
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
16.
 
Precinct #1 - Comm. Cuellar:
 
A.
AI-36302
Pct. 1 (1100/1200):
Approval of the following personnel actions for Road & Bridge and Sanitation:
1.  Delete the following positions:
Department Slot No. Position Title   Budgeted Salary
Road Maintenance 0056 Truck Driver III $24,705.00
Road Maintenance 0110 Truck Driver III $31,404.00
Sanitation 0033 Accounts Payable Specialist I $29,078.00
    Total $85,187.00

2. Create the following positions:

Department Slot No. Position Title Budgeted Salary
Road Maintenance 0130 Maintenance II $24,705.00
Road Maintenance 0131 Maintenance III $31,404.00
Sanitation 0035 Maintenance III $29,078.00
    Total $85,187.00
3.  Approval of the revised salary schedules. 
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 16.A.1, 2 & 3.

Vote: 4 - 0 - Unanimously

 
17.
 
Precinct #2 - Comm. H. Palacios:
 
A.
AI-36341
Pct. 2 (1200):
Approval of the following personnel actions for 2013 Budget Year:
1. Delete the following positions:

Department Slot No. Position Title Budgeted Salary
Road Maintenance 0009 Assistant Field Operations Director $  40,765.00
Administration 0005 Executive Assistant $  70,298.00
    Total $111,063.00
 
2. Create the following position:
 
Department Slot No. Position Title Budgeted Salary
Road Maintenance 0090 Director, Field Operations $79,750.00
    Total $79,750.00

3.  Approval of interdepartmental transfer.
4.  Approval of the revised salary schedule.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 17.A.1-4.

Vote: 4 - 0 - Unanimously

 
18.
 
Precinct #4 - Comm. J. Palacios:
 
A.
AI-36312
Appointment of Benjamin Worsham to the Commuter Rail District
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
B.
AI-36364
1.  Discussion, consideration and approval to create the following full-time positions effective 01/01/2013:
Program Slot No. Position Title Budgeted Salary
124-036
Drainage Imp.
0001 Director of Operations $67,800.00
124-036
Drainage Imp.
0005 Heavy Equipment Operator $32,445.00
124-036
Drainage Imp.
0017 Excavator/Heavy Equipment Operator $43,698.00
124-036
Drainage Imp.
0018 Truck Driver III $30,503.00
124-036
Drainage Imp.
0021 Truck Driver III $30,503.00

2.  Approval to ratify the continued employment to include the payment of back pay commencing 01/01/13 to the following employees:
Slot No. Employee No.
0001 170976
0005 195944
0017 171018
0018 164976
0021 191990

3.  Approval of transfer
NO ACTION taken on this item.

4.  Approval of revised salary schedule.

Virginia Townsend had concerns with the creation of the various new positions. Commissioner Joseph Palacios informed her that the listed positions were approved in the budget cycle, and provided her with further detailed information.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 18.B.1, 2 & 4.

Vote: 4 - 0 - Unanimously

 
19.
 
Budget & Management - Sergio Cruz:
 
A.
AI-36357
Approval to correct the 2013 budgeted salary amounts as illustrated in exhibit A due to a data restriction in a query done during the preparation of the adopted salary schedule.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
B.
AI-36342
Precinct #1 TXDOT:
Approval of payment to TXDOT in the amount of $2,500.00 for the approximated direct state costs above the previously paid amount of $4,320.00 for the CR-825 (Mile 2 West Rd.) @ Drainage Ditch for Off-System Bridge Replacement Project
with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
C.
AI-36352
Discussion, consideration and approval to submit an Economically Disadvantaged County Program Application and Affidavit for consideration of local participation reduction for the 10th Street Extension (SH 107 to FM 1925)(CSJ: 0921-02-300) Project.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
D.
 
Budget Appropriations:
 
1.
AI-36337
Jail Landmark (1100):
a. Approval to undesignate the amount of $4,149,673.30 in the year 2013 for expenditures related to repairs and maintenance of the County Jail in connection to the Landmark Case.
b. Approval of 2013 appropriation of funds in the amount of $4,149,673.30 to fund jail repairs.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
20.
 
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
 
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
2.
 
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods


NO ACTION taken on items 20.A.1 & 2.a, b & c.
 
3.
AI-35995
Acceptance and approval of pre-qualified firms submitting Statements of Qualifications for establishment of a “Pool” (as listed on the RFQ Acceptance Sheet attached hereto) for engagement through the established statutory and local protocol (i.e.-nomination by user, ranking by cc, negotiation of an agreement, etc.) on an “As Needed basis” per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County’s Request for Qualifications packet for the following listed Professional Services:

a. Architectural Services (RFQ No. 2013-001-12-05-YSI)
b. Engineering Services (RFQ No. 2013-002-12-05-YZV)
c. Engineering Services -Geotechnical & Construction Materials Testing (RFQ No. 2013-003-12-05-SMA)
d. Appraiser Services (RFQ No. 2013-004-12-05-SGS)
e. Surveyor Services (RFQ No. 2012-005-12-05-MEG)
f. Construction Management Services (RFQ No. 2013-006-12-12-MSS)

with the effective date of said “pools” February 09, 2013.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 20.A.3.a-f.

Vote: 4 - 0 - Unanimously

 
B.
 
Pct. 4
 
1.
AI-36024
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional appraisal services;

On motion byCOMMISSIONER, PCT. 1A.C. CUELLAR, JR, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS JR., the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0

b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional appraisal services for (on call and as needed basis) for Precinct No. 4

 Evaluator  Leonel Garza Jr., Associates  HLH Appraisal Services Professional Appraisal Services 
 Evaluator 1  96  93  91
   1

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 3 - 0

c. Authority for the Purchasing Department to negotiate a professional (Appraisal Services) contract with the No. 1 ranked firm of   Leonel Garza Jr., Associates___ for: the provision of professional appraisal services for  (on call and as needed basis) for Precinct No. 4
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
2.
AI-36033
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services;

On motion byCOMMISSIONER, PCT. 1A.C. CUELLAR, JR, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS JR., the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0

b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services  for (on call and as needed basis) for Precinct No. 4

Evaluator HALFF Associates Dannenbaum Engineering Hinojosa Engineering
Evaluator 1 98 95 94
Ranking  1


On motion byCOMMISSIONER, PCT. 1A.C. CUELLAR, JR, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS JR., the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 3 - 0

c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of    HALFF Associates      for: the provision of professional engineering services for (on call and as needed basis) for Precinct No. 4.

Oscar Garza, Purchasing Department for the Record: This will not be for on call and as needed basis, rather it is for Buildings Repairs Renovations Alterations and/or additions to county owned buildings in order to comply with occupational code for properties within Pct. 4.
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0

 
3.
AI-36344
Acceptance of proposal received from awarded vendor, Facility Solutions Group in the amount of $24,603.75 through the County's participation/membership with Buy Board for the "Hidalgo County Precinct No. 4 -"Turnkey Purchase and Installation of New Electrical Service and LED Lighting at San Manuel Park" with authority to process requisition when submitted through Procurement Project#2013-039-MSS
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
C.
 
Co. Wide
 
1.
AI-36252
a.  Approval to re-assign an evaluation committee member under the new Commissioner for Pct. 1 for the purpose of evaluating the proposals received for "Section 125-Voluntary Insurance Products" for Hidalgo County.

NO ACTION taken on this item.

b.  Acceptance of originally schedule date of Wednesday, January 16, 2013 by 9:30a.m.  to change thru Addendum No. 1 to the new acceptance date of Friday, January 18, 2013 by 10:00a.m. and thereafter a meeting set for Wednesday, January 23, 2013 with all evaluation committee members.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
21.
 
Closed Session:
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 4 - 0

Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.
 
Real Estate Acquisition
 
B.
 
Pending and/or potential litigation
 
C.
AI-36263
Claim of Rosalio Espinoza 
 
D.
AI-36355
C-3856-12-C; Mayra Y. Garcia individually and a/k/f of Daniel Garcia, a minor v. Hidalgo County

NO ACTION taken on items 21.A-D.
 
22.
 
Open Session:
 
A.
 
Real Estate Acquisition and appropriation for same

NO ACTION taken on this item.
 
B.
 
Pending and/or potential litigation

NO ACTION taken on this item.
 
C.
AI-36264
Claim of Rosalio Espinoza 
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $7,000.00, of which $4,000.00 is for property and$3,000.00 is for B.I., and to include the Adlitem.

Vote: 4 - 0

 
D.
AI-36356
C-3856-12-C; Mayra Y. Garcia individually and a/k/f of Daniel Garcia, a minor v. Hidalgo County

Refer to item 7.D.1 & 2.
 
23.
 
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed

NO ACTION taken on this item.
 
24.
 
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed

NO ACTION taken on this item.
 
25.
 
Adjourn
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to Adjourn.

Vote: 4 - 0 - Unanimously

There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 15th day of January, 2013

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Priscilla Torres, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 15, 2013.

Signed this   15th   day of   January   2013




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Priscilla Torres, Deputy