BE IT REMEMBERED, that on this 22nd day of January A.D., 2013, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C.CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING January 22, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
All members of the Court were counted present.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Virginia Townsend led the Court and Audience in Prayer.
The Court moved to approve the Consent Agenda.
-Virginia Townsend requested the Court to change the meeting times, disagreed with the various increases in departments, expressed concerns/clarifications with the vendor Dannenbaum.
-Fern McClaugherty expressed concerns on setting of salaries for various positions and Step & Grade.
-Opal Billman expressed concerns with fraud pertaining to her property and her false imprisonment.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the policy, with the exception of the District Attorney's Office Professional Personnel and other departments that the Court does not set their Budget, subject to legal review.
Vote: 5 - 0 - Unanimously
Approval to designate the amount of $26,400.00 in the year 2012 for expenditures related to repairs and maintenance of the County Jail in connection with the Landmark case.
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds for Pct. #4 Drainage Improvement Project (program 036) in the amount of $47,290.56 (Labor Reimbursements - November 2012).
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 6.C.1.a & b.
Vote: 5 - 0 - Unanimously
a. Approval to undesignate the amount of $26,400.00 in the year 2013 for expenditures related to repairs and maintenance of the County Jail in connection to the Landmark Case.
b. Approval of 2013 appropriation of funds in the amount of $26,400.00 to fund jail repairs.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 6.C.2.a & b.
Vote: 5 - 0 - Unanimously
On motion by COUNTY JUDGE RAMON GARCIA, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to reappoint Oscar Rodriguez.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Acceptance of new appointment to Subdivision Advisory Board
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to appoint Mr. Linley Almaguer to the Subdivision Advisory Board.
Vote: 3 - 0
Karina Cardoza read the Resolution into the Record.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
• Marisela Prieto
• Marcela Hernandez-Flores
• Cecilia Garza
• Juanita Isabel Rea
2. Authorization for County Judge or authorized representative (Karina Cardoza, Public Affairs Director) to sign Affiliation Agreement for Internship-Preceptorship Program
NO ACTION taken on items 7.D.1 & 2.
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION taken on items 8.A.1 & 2.
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on items 8.B.1, 2 & 3.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval to process payment of invoice/claim from RGV Educational Broadcasting, Inc. for broadcasting of court meetings (due to PO #682588 being liquidated); with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor as follows:
| Invoice # and Date | Amount | Month of: |
| 8130 dated 12/31/12 | 9,500.00 | December 2012 |
| *invoice received on 1/15/13 |
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Requesting permission to advertise/hire for the following position:
| Position Title | Slot # | Budgeted Salary |
| Welder I | 0097 | $ 24,087.00 |
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Approval to accept settlement check from Farmers Insurance Company in the amount of $2,510.58 to settle auto accident with County vehicle. (Constable P3)
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Requesting permission to allow Christina L. Perez to travel to Alice, Texas to attend the 2013 District 12 4-H Consumer Decision Making Contest on January 27, 2013
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Requesting permission to allow Christina L. Perez to San Antonio, Texas on February 10, 2013 to February 15, 2013 to attend the 2013 San Antonio Stock Show & Rodeo.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Requesting permission to allow Yvonne Ramon, Elections Administrator, to attend the Election Center 2013 Special Workshop and Professional Education Program sponsored by the Texas Association of Elections Administrators. The workshop/training will be held February 27,2013 through March 3, 2013 in New Orleans, Louisiana.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Hector Palacios clarified that there is no relation to him.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Commissioner Joseph Palacios was away from the Court during this vote.
Vote: 4 - 0 - Unanimously
1. Approval to reset the salary to the following regular full-time position:
| Slot No. | Position Title | Current Step | Reset Step |
| 0002 | Chief Deputy Constable I | S2 | S5 |
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve at Step 2, with the salary of $ 53,268.00.
Vote: 4 - 0
Discussion, consideration, and approval for Hidalgo County Constable Pct. 4 continued participation in Texas 1033 Surplus Property Program.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Invoice Date | Invoice Amount |
| Video Sound & Lights | 12-0399 | 9/7/2012 | $149.00 |
| Video Sound & Lights | 12-0400 | 9/7/2012 | $306.80 |
| Video Sound & Lights | 12-0413 | 9/28/2012 | $84.78 |
| Video Sound & Lights | 12-0415 | 9/4/2012 | $149.00 |
| Video Sound & Lights | 12-0440 | 10/12/2012 | $61.90 |
NO ACTION taken on this item.
Requesting authorization for the County Judge to execute the FY 2012 Equitable Sharing Agreement and Certification Report for the Hidalgo County Constable Pct. 4., as required by the U.S. Department of Justice & the U.S. Department of the Treasury.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Approval of salary adjustments for the following positions:
| Slot No. | Position Title | 2013 Budgeted Salary |
Proposed Budgeted Salary |
Total Adjustment |
| 0002 | Court Coordinator | 63,860.00 | 67,000.00 | 3,140.00 |
| 0003 | Assistant Coordinator | 61,800.00 | 65,000.00 | 3,200.00 |
| 0004 | Bailiff | 55,064.00 | 56,500.00 | 1,436.00 |
2. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 10.A.1 & 2.
Vote: 4 - 0 - Unanimously
Indigent Defense (1100):
1. Approval to reclassify the following full time position:
| Slot | Emp# | Current Position Title | 2013 Budgeted Salary | Proposed Position Title | Proposed Salary |
| 0001 | 033871 | Program Manager | 62,646.00 | Indigent Defense Director | 70,000.00 |
2. Approval of revised salary schedule
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 10.B.1 & 2.
Vote: 4 - 0 - Unanimously
Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor.
| Vendor | Invoice | Date | Amount | Purpose |
| Business Languages Inc. | 121312 | 12/13/12 | $200.00 | Interpreter Services for Civil Service Hearing |
| $200.00 | Total |
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Approval of the following salary adjustments:
| Slot | Position Title | 2013 Budgeted Salary | Proposed Salary | Increase |
| 0031 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0034 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0035 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0037 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0040 | Deputy County Clerk I | 26,924.00 | 27,000.00 | 76.00 |
| 0044 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0045 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0047 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0051 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0052 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0054 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0057 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0061 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0072 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0073 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0074 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0075 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
2. Approval of revised salary schedule
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 12.A.1 & 2., subject to funding within the departments own budget.
Vote: 4 - 0 - Unanimously
County Clerk Record Archive (1100):
1. Approval of the following salary adjustments:
| Slot | Position Title | 2013 Budgeted Salary | Proposed Salary | Increase |
| 0002 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0005 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0006 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0008 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0009 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
2. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 12.A.1 & 2., subject to funding within departments own budget.
Vote: 4 - 0
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Approval for requisition #229419 for 33 Unlimited Data Access Air Card Connections for Modems ($37.99 each per month).
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
NO ACTION taken on this item.
NO ACTION taken on items 14.A & B.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 4 - 0 - Unanimously .
Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the Precinct No. 4, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-589-000-6887/ DRS 220068) Alberta Drain Project.
| Professional Service Firm | Grade | Ranked |
| Dos Land Surveying, Inc. | 96.66% | 1 |
| Quintanilla, Headley & Assoc. | 95% | 2 |
| Sames, Inc. | 91% | 3 |
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 4 - 0 - Unanimously
2. Authority to negotiate a professional surveying service contract with the No. 1 ranked firm of Dos Land Surveying, Inc. for the provision of surveying services for an Urban County Program GLO Contract No. 12-589-000-6887/DRS 220068 Precinct No. 4, Alberta Drainage Improvements project located between Owassa Road and Alberta Road on Tower Road in Edinburg, Texas.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Discussion, consideration and approval of the following personnel actions:
| Action | Program | Slot No. | Position Title | Budgeted Salary |
| Delete | Urban County Program - CDBG | 0007 | Compliance Monitor | 49,834.00 |
| Create | Urban County Program - CDBG | 0031 | Monitor III | 52,002.00 |
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval for the twenty one crossings on Mile 2.
Vote: 4 - 0 - Unanimously
2. Authorization for County Judge to sign (electronically certify) application as authorized official.
3. Approval of resolution to apply for the Juvenile Accountability Block Grant (JABG)
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 17.A.1, 2 & 3.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
| 1. Hatch, Inc | 5. Positive Promotions |
| 2. Kaplan Early Learning Company | 6. School Speciality, Inc. |
| 3. National Educational Systems, Inc. | 7. Brewer Educational Resources |
| 4. Oriental Trading Company |
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Gulf Coast Paper Company
2. Staples Contract and Commercial, Inc.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
1. Discussion, consideration and approval to create one (1) full-time Public Defender II position, slot 0018, budgeted salary $50,487.00, effective upon commissioners court approval.
2. Approval of interdepartmental transfer
3. Approval of revised salary schedule
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 19.A.1-3.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Approval to amend the Program Attachment #01 to Contract 2012-041053: Nutrition Physical Activity and Obesity Prevention Grant (acct #3-1292-441-00-350-014-3-XXX), between the Department of State Health Services (DSHS) and the Hidalgo County Health and Human Services effective on 12-11-12. Purpose of amendment is to modify the Statement of Work.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
a. Cardinal Lake Subdivision – Pct. 4 (Cardinal Lots, Ltd.)
1. Discussion, consideration, and action of Order returning Bond Forfeiture Commission funds, collected on behalf of the District Attorney, to the District Attorney's Bond Forfeiture Commissions General Fund reserved fund account previously transferred to the Road and Bridge fund by the County Auditor through a journal entry.
2. Discussion, consideration and action ordering the reinstatement for the collection of the District Attorney Bond Forfeiture Commission funds.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 22.A.1 & 2., and to transfer back the Bond Forveiture Commission funds to the District Attorney's Office.
Vote: 5 - 0 - Unanimously
1.Bond Forfeiture:
a. Approval of the 2013 District Attorney's Office Bond Forfeiture Commission Budget.
b. Approval of 2013 appropriation of funds District Attorney's Office Bond Forfeiture Commission.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 22.B.1.a & b, in the amount of $216,415.09.
Vote: 5 - 0 - Unanimously
2. Pre-Trial Diversion:
a. Approval of the 2013 District Attorney's Office Pretrial Diversion Budget.
b. Approval of 2013 appropriation of the 2013 District Attorney's Office Pretrial Diversion.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 22.B.2.a & b, in the amount of $311,266.52.
Vote: 5 - 0 - Unanimously
3. Criminal DA/ Pre-Trial Diversion/ Bond Forfeiture/ HB 65/ Civil Litigation/ BPU
a. Approval of the following personnel actions as listed on Exhibit A:
1. salary increases/ decreases
2. reallocation of funds
3. position(s) and employee transfer(s)
4. auto allowance adjustments
5. creation/ deletion of slots
6. title changes
b. Approval of salary schedule(s).
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 22.B.3.a.1-6 & b.
Vote: 5 - 0 - Unanimously
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
NO ACTION taken on items 23.A.1 & 2.a, b & c.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the exemption.
Vote: 4 - 0 - Unanimously
a. Approval to enter into a lease agreement (subject to legal's final review) between Hidalgo County and Joe E. Garcia for the purpose of housing the "Lease of Office Space in the City of Edinburg to House the 430th District Court and/or Other County Offices" in a building located at 323 West Cano, Edinburg, Texas for an initial term of (2) two years with the County's sole option to renew and extend two (2) additional one (1) year terms; or in the alternative and not recommended for action by Purchasing;
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval in the amount of $1.20 per square foot, with approval subject to Exhibits A & D.
Vote: 4 - 0 - Unanimously
b. Requesting authority to exercise the second (2nd) & final one (1) year extension (as provided in the current lease agreement) for the "Lease of Office Space in the City of Edinburg to House the 430th District Court and/or Other County Offices" (under the same rates, terms and conditions) with the Honorable Joe E. Garcia in connection to Lease Agreement# E-12-063-01-24 (C-10-346-01-25), effective, February 01, 2013;
NO ACTION taken on this item.
a. Authority to Advertise Bank Depository and/or Remittance Processing (Lockbox) Agreement pursuant to Texas Local Government Code, Chapter 116 (Vernon 1988 and Supp. 1999), "Depositories for County Public Funds" (copies of Chapter 116 and proposed ad copy attached hereto);
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3- 0 - Unanimously
b. Approval of the proposed advertising dates for Bank Depository and/or Remittance Processing (Lockbox) Agreement Specifications Packets subject to legal review and therefore the publication dates proposed are:
1. January 26, February 02 and February 09 with acceptance date for bank of applications/proposals/bids at CC Agenda Meeting of February 26, 2013; or,
NO ACTION taken on this item.
2. February 02nd, 09th and 16th with acceptance date for bank of applications/proposals/bids at CC Agenda Meeting of March 05, 2013 pursuant to 116.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3- 0 - Unanimously
c. Appointment or designation of "Evaluation Committee" to score and evaluate Bank Depository & Remittance-Processing (Lockbox) Bank Applications filed with the Court;
2. In recent past County Judge has chosen not to participate in Evaluation Committee inasmuch as a member of Commissioner Court which will select and award;
a. __ ______________
b. ________ ___________
c. ___________________________
d. ___________________________
e. ___________________________
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to appoint the Budget Officer, Treasurer and County Judge to the Evaluation Committee to score and evaluate, and to include Valde Guerra, Executive Officer; the Tax Office and Purchasing Department as consultants.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3- 0 - Unanimously
b. Acceptance and approval of IT Department's request to migrate the County's existing T-1 Circuit Lines billing service by AT&T to the new DIR-TEX-AN-NG-CTSA-005 allowing the billing services to be provided by DIR to the County at contract rates which serves to the County's best interest.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3- 0 - Unanimously
b. Presentation of scoring grid for the purpose of CC ranking the sole member of the County’s approved “pool” of professional review appraisal services providers as qualified to continue to the next step of the process (on an as needed basis) for Precinct No. 1;
Evaluators HLH Appraisal Services
Score 97
Ranking 1
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3- 0 - Unanimously
c. Authority for the Purchasing Department to negotiate a professional (review appraisal services) contract with the sole "qualified" firm of HLH Appraisal Services for: the provision of professional review appraisal services, for (on an as needed basis) for Precinct No. 1.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3- 0 - Unanimously
b. Acceptance and approval of Invoice#2194 (through PO#679807) dated 8-31-2012 in the amount of $4,500.00 from Hamer Enterprises with authority for Hidalgo County Treasurer to issue payment once all processing procedures completed by Hidalgo County Auditor;
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3- 0 - Unanimously
c. Acceptance, approval and adoption of the following change(s) to applicable Articles 8.02 and 8.03 under the current Hidalgo County Purchasing Policies & Procedures effective today, January 22, 2013 to reflect the addition of item d below:
1. Article 8.02 Non-Delegate Purchaises Not Exceeding $5,000.00-Page 10 of 73:
8.02.01 An authorized personal shall complete a Form HCPD-01 which shall include the listing of at least three (3) potential suppliers, together with verbal or telephone quotations from such suppliers. Vendors who are locate throughout the County and state should be contacted. A record of all quotations (written or taken by telephone) shall be maintained. The list of vendors contacted should be rotated so hat over time, all vendors are contacted approximately equally.;
2. Article 8.03 Purchases Between $5,000.01 and $25,0000.00:
8.03.01 An authorized person shall compelte a Form HCPD-01 which shall include the listing of at least three (3) potentional suppliers. Vendors who are located throughout the County and state should be contacted. A record of all the quotations shall be maintained. The list of cndors contacted should be rotated so that over time, all venodrs are contacted approximately equally.
d. Unless the Purchasing Agent determines and states in writing that the required three (3) verbal, telephone or written quotations could not be obtained and that due diligence was attempted and demonstrated by the department(s).
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 23.D.1.c.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to assign Raul Lozano to the evaluation committee.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 3- 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on items 24.A through E.
NO ACTION taken on this item.
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $240.32.
Vote: 4 - 0 - Unanimously
Proceed as directed.
Valde Guerra for the Record: Josie Ramirez' Office will continue and finalize the Claim of Rosalio Espinoza.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to Adjourn.
Vote: 4 - 0 - Unanimously
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of January, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 22, 2013.
Signed this 23rd day of January 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy