REGULAR MEETING - JANUARY 22, 2013
BE IT REMEMBERED, that on this 22nd day of January A.D., 2013, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING January 22, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve all items listed on the Consent Agenda.
Vote: 5 - 0 - Unanimously
1.
AI-36554
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
AI-36103
2012 - Health & Human Services Dept. (1293)
B.
AI-36237
2012 - Health & Human Services Dept. (1100)
C.
AI-36287
2012 - Health & Human Services Dept. (1100)
D.
AI-36217
2012 - District Clerk (1100)
E.
AI-36516
2012 - Co Wide Adm (1100)
F.
AI-36209
2012 - Tax Office (1246)
G.
AI-36507
2012 - Facilities Management (1100)
H.
AI-36509
2012 - District Attorney's Office - Checks Account - 1222
I.
AI-36427
2012 - HIDTA Task Force (1291)
J.
AI-36428
2012 - H.I.D.T.A. Task Force (1254)
K.
AI-36386
2012 - HIDTA Task Force (1291)
L.
AI-36387
2012 - Hidalgo County Sheriff's Office Adult Detention Facility (1100)
M.
AI-36197
2012 - 398th District Court (1100)
N.
AI-36397
2012 - 449th District Court (1100)
O.
AI-36426
2012 - Pct #3 Parks (1100)
P.
AI-36472
2012 - Constable Pct. #4 (1100)
3.
2013 Intradepartmental transfers:
A.
AI-36129
2013 - Health & Human Services Dept. (1100)
B.
AI-36131
2013 - Health & Human Services Dept. (1100)
C.
AI-36196
2013 - Health & Human Services Dept. (1293)
D.
AI-36542
2013 - Planning Dept (1100)
E.
AI-36207
2013 - Purchasing (1100)
F.
AI-36473
2013 - Human Resources (1100)
G.
AI-36190
2013 - WIC (1292)
H.
AI-36126
2013 - WIC NPAOP (1292)
I.
AI-36253
2013 - Justice Court Tech (1242)
J.
AI-36536
2013 - Co. Wide Adm (1100)
K.
AI-36404
2013 - DBM Budget Division (1100)
L.
AI-36475
2013 - Civil Service (1100)
M.
AI-36470
2013 - County Judge's Office (1100)
N.
AI-36408
2013 - Hidalgo County Clerk's (1100)
O.
AI-36223
2013 - Fire Marshal (1100)
P.
AI-36395
2013 - D.A. HB 65 (1223)
Q.
AI-36346
2013 - 389th DC (1100)
R.
AI-36205
2013 - 389th District Court (1100)
S.
AI-36242
2013 - Pct. #1 Parks (1100)
T.
AI-36528
2013 - Pct. #1 Parks (1100)
U.
AI-36504
2013 - Pct. #2 Rd. Maint. (1200)
V.
AI-36412
2013 - Pct. #2 Rd. Maint. (1200)
W.
AI-36436
2013 - Pct. #4 CRC (1100)
X.
AI-36519
2013 - CCL#7 (1100)
Y.
AI-36552
2013 - CCL #8 (1100)
Z.
AI-36456
2013 - DPS - H/P (1100)
AA.
AI-36479
2013 - Constable Pct. #2 (1100)
4.
2012 Interdepartmental transfers:
A.
AI-36241
Health and Human Services Dept. (1100):
Approval of 2012 interdepartmental transfer from Health Adm. (program 001) to Health Clinics (program 003) in the amount of $2,200.00
Approval of 2012 interdepartmental transfer from Health Adm. (program 001) to Health Clinics (program 003) in the amount of $2,200.00
B.
AI-36451
Sheriffs Department (1100):
Approval of 2012 interdepartmental transfer from Jail (program 002) to Sheriff's Department (program 001) in the amount of $1,400.90 to fund expenditures for an invoice being reclassified by Auditor's Office.
Approval of 2012 interdepartmental transfer from Jail (program 002) to Sheriff's Department (program 001) in the amount of $1,400.90 to fund expenditures for an invoice being reclassified by Auditor's Office.
C.
AI-36400
Various Depts (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $66,107.04 to fund end of year pending obligations.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $66,107.04 to fund end of year pending obligations.
D.
AI-36399
Co Wide Adm-Contingency (1100):
Approval of 2012 interdepartmental transfer from Various Departments to Co Wide Adm-Contingency in the amount of $55,146.48.
Approval of 2012 interdepartmental transfer from Various Departments to Co Wide Adm-Contingency in the amount of $55,146.48.
5.
2013 Interdepartmental transfers:
A.
AI-36540
Indigent Defense (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Indigent Defense in the amount of $5,918.77 to fund minor computer equipment expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Indigent Defense in the amount of $5,918.77 to fund minor computer equipment expenditures.
B.
AI-36547
CO2010A&B-PCT. #4 CRC SUNFLOWERS/SH107-BLDG.:
Approval of interdepartmental transfer from CO 2010AB to Precinct 4 CRC Building in the amount of $75,000.00.
Approval of interdepartmental transfer from CO 2010AB to Precinct 4 CRC Building in the amount of $75,000.00.
C.
AI-36425
Pct. #4 Sanitation (1100):
Approval of 2013 interdepartmental transfer from Pct 4 Parks (Program 009) to Pct 4 Sanitation (Program 001) in the amount of $8,000.00.
Approval of 2013 interdepartmental transfer from Pct 4 Parks (Program 009) to Pct 4 Sanitation (Program 001) in the amount of $8,000.00.
D.
AI-36537
389th DC (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to 389th DC in the amount of $8,709.12 to fund minor office furniture & equipment expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to 389th DC in the amount of $8,709.12 to fund minor office furniture & equipment expenditures.
E.
AI-36503
430th DC (1100):
Approval of 2013 interdepartmental transfer from Countywide Adm.-Contingency to 430th DC in the amount of $20,379.60 to fund lease of office space for the months of February & March 2013.
Approval of 2013 interdepartmental transfer from Countywide Adm.-Contingency to 430th DC in the amount of $20,379.60 to fund lease of office space for the months of February & March 2013.
F.
AI-36551
JP Pct 3/Pl 1 (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to JP Pct 3/Pl 1 in the amount of $8,940.00.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to JP Pct 3/Pl 1 in the amount of $8,940.00.
G.
AI-36546
Constable Pct. 2 (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pct. 2 in the amount of $19,200.00 to fund furniture expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pct. 2 in the amount of $19,200.00 to fund furniture expenditures.
6.
Planning Department:
A.
AI-36434
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
7.
Monthly Fee Reports:
A.
AI-36218
District Clerk:
Fee Report for the Month of December 2012 $332,536.11
Fee Report for the Month of December 2012 $332,536.11
8.
Right of Way - Permits:
A.
AI-36105
1. North Alamo Water Supply:
a. Vista Bonita Subdivision Phase IV- Bore an 8" PVC waterline with 16" PVC casing, 3,150 feet south of Mile 20 N on the East and West side of Norene Drive.
2. Econ Group, LLC:
a. Hillcrest Terrace Subdivision: Installation of approximately 1,700 LF of 12" PVC sanitary sewer line w/ service connections along Doolittle Drive; 8' from east right-of-way line.
b. Installation of approximately 890 LF of 12" PVC sanitary sewer line w/ service connections along Hillcrest Lane; 11' from west/ 5' from north right-of-way line.
c. Installation of approximately 1,350 LF of 8" PVC sanitary sewer line w/ service connections along Meadow Lane; 5' from east right-of-way line.
a. Vista Bonita Subdivision Phase IV- Bore an 8" PVC waterline with 16" PVC casing, 3,150 feet south of Mile 20 N on the East and West side of Norene Drive.
2. Econ Group, LLC:
a. Hillcrest Terrace Subdivision: Installation of approximately 1,700 LF of 12" PVC sanitary sewer line w/ service connections along Doolittle Drive; 8' from east right-of-way line.
b. Installation of approximately 890 LF of 12" PVC sanitary sewer line w/ service connections along Hillcrest Lane; 11' from west/ 5' from north right-of-way line.
c. Installation of approximately 1,350 LF of 8" PVC sanitary sewer line w/ service connections along Meadow Lane; 5' from east right-of-way line.
9.
Executive Officer - Valde Guerra:
A.
AI-36457
Approval of 457 plan hardship withdrawal request for employee #122718
10.
Membership Dues:
A.
AI-36095
Texas A&M AgriLife Extension Services:
Requesting membership dues be approved for payment, pending Family Resource Agent which is in hiring process. Amount of dues paid now will be $1,255.00. Please see attached.
Requesting membership dues be approved for payment, pending Family Resource Agent which is in hiring process. Amount of dues paid now will be $1,255.00. Please see attached.
B.
AI-36195
Tax Office:
Approval to pay annual membership dues to Texas School Assessors Association for Pablo (Paul) Villarreal, Jr. in the amount of $55.00, (Requisition # 228601) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to Texas School Assessors Association for Pablo (Paul) Villarreal, Jr. in the amount of $55.00, (Requisition # 228601) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
C.
AI-36194
Tax Office:
Approval to pay 2013 annual membership dues to Tax Assessor Collector Association for Pablo (Paul) Villarreal, Jr. in the amount of $85.00,(requisition # 228500) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay 2013 annual membership dues to Tax Assessor Collector Association for Pablo (Paul) Villarreal, Jr. in the amount of $85.00,(requisition # 228500) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
D.
AI-36348
Auditor's Office:
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Raymundo Eufracio, CPA, Hidalgo County Auditor, in the total amount of $150.00 (Requisition 229254) with authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Raymundo Eufracio, CPA, Hidalgo County Auditor, in the total amount of $150.00 (Requisition 229254) with authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
E.
AI-36211
Auditor's Office:
Requesting approval to pay 2013 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition 228844) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2013 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition 228844) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
F.
AI-36198
Treasurer's Office (1100):
Requesting approval to pay 2013 membership dues to the County Treasurers' Association of Texas in the amount of $150.00 (through Req. #228767) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2013 membership dues to the County Treasurers' Association of Texas in the amount of $150.00 (through Req. #228767) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
11.
Headstart:
A.
AI-36366
Approval of Financial Reports: November 2012 and December 2012
B.
AI-36370
Approval of Learning Accomplishment Profile Diagnostic (LAP-D) Mid Report
C.
AI-36369
Approval of Special Services Monthly Reports: November 2012 and December 2012
D.
AI-36368
Approval of Texas Department of Agriculture Meals and Snacks Monthly Reports: November 2012 and December 2012
E.
AI-36367
Approval of Children's Applications: November 2012 and December 2012
12.
Auditor's Office:
A.
AI-36206
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of December 2012.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
13.
Budget & Management:
A.
AI-36138
1. Approval of reimbursement in the amount of $751,781.21 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 12/22/12 to 01/04/13.
2. Approval of wire transfer to cover claims paid.
| 12/22-28/12 | $455,822.02 |
| 12/29-31/12 | $ 77,421.05 |
| 01/01-04/13 | $218,538.14 |
| TOTAL | $751,781.21 |
2. Approval of wire transfer to cover claims paid.
14.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-36245
Sheriff's Law Enforcement Office:
Requesting authority to purchase staff portraits (2) 8"x10" at $15.00/each, (1) 5"x7" at $15.00/pair, (1) CD of Image at $25.00 plus a sitting fee at $25.00/each with Treviño's Digital Photography through requisition # 228987.
Requesting authority to purchase staff portraits (2) 8"x10" at $15.00/each, (1) 5"x7" at $15.00/pair, (1) CD of Image at $25.00 plus a sitting fee at $25.00/each with Treviño's Digital Photography through requisition # 228987.
B.
AI-36275
Requesting approval of the following payments (for the listed projects and in the listed amounts), submitted by Quintanilla, Headley & Associates, Inc. contracted surveyor for the purposes of “Survey and Metes & Bounds Description” in connection with Pct # 1 BCAP projects and Contract # C-CAP-12-272-11-13 (PO# 685073);
1. Ash Country Subdivision, Invoice #8099 in the amount of $1,200.00;
2. Delta West Subdivision, Invoice #8100 in the amount of $1,500.00;
3. La Milpa Subdivision, Invoice #8101 in the amount of $1,500.00;
4. Tijerina Estates, Invoice #8098 in the amount of $3,000.00.
1. Ash Country Subdivision, Invoice #8099 in the amount of $1,200.00;
2. Delta West Subdivision, Invoice #8100 in the amount of $1,500.00;
3. La Milpa Subdivision, Invoice #8101 in the amount of $1,500.00;
4. Tijerina Estates, Invoice #8098 in the amount of $3,000.00.
C.
AI-36307
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3261 for Thomas Rd. Project in the amount of $5,600.00
D.
AI-36269
Approval of Application for Payment No. 1 in the amount of $61,756.20, from Asago, LLC dba Asago Construction, contracted vendor for Rancho Escondido Subdivision (Pct 2) as submitted by R. Gutierrez Engineering Corporation project engineer (C-CAP-12-206-10-23.)
E.
AI-36258
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324331- $4,395.00 for "Mile 2 N. - SH364 to Moorefield Rd."
2. Invoice No. 11324333- $5,238.80 for "Mile 2 N.-Inspiration to Moorefield Rd"
3. Invoice No. 11324335- $42,609.90 for "Tom Gill/Liberty Rd Project"- C-12-246-10-16
4. Invoice No. 11324344- $103,890.00 for "La Homa - SH495 to FM1924"
5. Invoice No. 11324345- $2,800.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
6. Invoice No. 11324346- $7,180.00 for "FM 2221/FM 492: FM 681 to SH 364" - C-09-192A-06-08
7. Invoice No. 11324350- $23,663.75 for "US 83 - La Joya Relief Route"
1. Invoice No. 11324331- $4,395.00 for "Mile 2 N. - SH364 to Moorefield Rd."
2. Invoice No. 11324333- $5,238.80 for "Mile 2 N.-Inspiration to Moorefield Rd"
3. Invoice No. 11324335- $42,609.90 for "Tom Gill/Liberty Rd Project"- C-12-246-10-16
4. Invoice No. 11324344- $103,890.00 for "La Homa - SH495 to FM1924"
5. Invoice No. 11324345- $2,800.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
6. Invoice No. 11324346- $7,180.00 for "FM 2221/FM 492: FM 681 to SH 364" - C-09-192A-06-08
7. Invoice No. 11324350- $23,663.75 for "US 83 - La Joya Relief Route"
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of January, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 22, 2013.
Signed this 23rd day of January 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of January, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 22, 2013.
Signed this 23rd day of January 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy