SPECIAL MEETING - JANUARY 15, 2013
BE IT REMEMBERED, that on this 15th day of January A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS January 15, 2013 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Court were counted present, with the exception of Commissioner Flores.
All members of the Court were counted present, with the exception of Commissioner Flores.
2.
Open Forum
Virginia Townsend expressed concerns on item 5.B., renewal of contract.
Virginia Townsend expressed concerns on item 5.B., renewal of contract.
3.
Approval of Consent Agenda
The Board moved to approve the Drainage District Consent Agenda.
The Board moved to approve the Drainage District Consent Agenda.
4.
AI -36262
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) for the provision of Professional Engineering Services required for the following projects:
Pct.1:
1. Hidalgo County Drainage District No.1/Pct.1 Drainage Improvements
Pct. 2:
1. Rado Drain Re-Route
2. Rural Drainage Development Program Pct.2
3. Alamo Expressway Drain/South Flood Water Channel
Pct.3:
1. Rural Drainage Development
2. Mission Lateral Control
3. Mission Inlet Recertification
Pct.4:
1. Weir System Rehabilitation Project South Main Drain
2. Weir System Rehabilitation Project Main Floodwater Channel
3. Rural Drainage Development Program Pct. 4 / North Seminary Estates
4. Edinburg Stub / West Main Drain Control Structures
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Board made a UNANIMOUS vote to approve all items items under item 4.A.
Vote: 4 - 0
B. Presentation of scoring grids of the firms graded and evaluated through the District’s “Pool” of Professional Engineers in connection with Professional Engineering Services required for the above listed projects.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Board made a UNANIMOUS vote to approve the scoring as listed for all items listed on item 4.B.
Vote: 4 - 0
C. Requesting approval for the Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Contracts with the number one ranked firms listed above for the provision of Engineering Services for the following projects:
Pct.1:
1. Hidalgo County Drainage District No.1/Pct.1 Drainage Improvements
Pct. 2:
1. Rado Drain Re-Route
2. Rural Drainage Development Program Pct.2
3. Alamo Expressway Drain/South Flood Water Channel
Pct.3:
1. Rural Drainage Development
2. Mission Lateral Control
3. Mission Inlet Recertification
Pct.4:
1. Weir System Rehabilitation Project South Main Drain
2. Weir System Rehabilitation Project Main Floodwater Channel
3. Rural Drainage Development Program Pct. 4 / North Seminary Estates
4. Edinburg Stub / West Main Drain Control Structures
Pct.1:
1. Hidalgo County Drainage District No.1/Pct.1 Drainage Improvements
Pct. 2:
1. Rado Drain Re-Route
2. Rural Drainage Development Program Pct.2
3. Alamo Expressway Drain/South Flood Water Channel
Pct.3:
1. Rural Drainage Development
2. Mission Lateral Control
3. Mission Inlet Recertification
Pct.4:
1. Weir System Rehabilitation Project South Main Drain
2. Weir System Rehabilitation Project Main Floodwater Channel
3. Rural Drainage Development Program Pct. 4 / North Seminary Estates
4. Edinburg Stub / West Main Drain Control Structures
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Board made a UNANIMOUS vote to approve all items items under item 4.A.
Vote: 4 - 0
B. Presentation of scoring grids of the firms graded and evaluated through the District’s “Pool” of Professional Engineers in connection with Professional Engineering Services required for the above listed projects.
| Project Name: | Firm Name: | Score |
Rank |
| Pct.1: HCDD1/Pct.1 Drainage Improvements | Tedsi Infrastructure | 100 | 1 |
| S&B Infrastructure | 96 | 2 | |
| Dannenbaum Engineering | 95 | 3 |
| Project Name: | Firm Name: | Score | Rank |
| Pct. 2: Rado Drain Re-Route | Melden & Hunt | 95 | 1 |
| Dannenbaum Engineering | 93 | 2 | |
| R. Gutierrez Engineering | 91 | 3 |
| Project Name: | Firm Name: | Score | Rank |
| Pct. 2: Rural Drainage Development Program Pct.2 | R. Gutierrez Engineering | 91 | 1 |
| Tedsi Infrastructure | 90 | 2 | |
| Halff | 89 | 3 |
| Project Name: |
Firm Name: |
Score | Rank |
| Pct.2: Alamo Expressway Drain / South Floodwater Channel |
R. Gutierrez Engineering | 91 | 1 |
| Halff | 89 | 2 | |
| Javier Hinojosa Engineering | 86 | 3 |
| Project Name: | Firm Name: | Score | Rank |
| Pct.3: Rural Drainage Development | L&G Engineering | 99 | 1 |
| Javier Hinojosa Engineering | 90 | 2 | |
| Quintanilla Headley & Associates | 88 | 3 |
| Project Name: | Firm Name: | Score | Rank |
| Pct. 3: Mission Lateral Control | Javier Hinojosa Engineering | 98 | 1 |
| L&G Engineering | 95 | 2 | |
| Quintanilla Headley & Associates | 88 | 3 |
| Project Name: | Firm Name: | Score | Rank |
| Pct.3: Mission Inlet Recertification | L&G Engineering | 99 | 1 |
| Javier Hinojosa Engineering | 90 | 2 | |
| Quintanilla Headley & Associates | 88 | 3 |
| Project Name: | Firm Name: | Score | Rank |
| Pct.4: Weir System Rehabilitation Project South Main Drain |
Entech Civil Engineering Inc. | 96 | 1 |
| Quintanilla Headley & Associates | 88 | 2 | |
| MEG Engineering | 88 | 2 |
| Project Name: | Firm Name: | Score | Rank |
| Pct.4: Weir System Rehabilitation Project Main Floodwater Channel |
S&B Infrastructure | 95 | 1 |
| Melden & Hunt | 93 | 2 | |
| Dannenbaum Engineering | 93 | 2 |
| Project Name: | Firm Name: | Score | Rank |
| Pct.4: Rural Drainage Development Program Pct.4 North Seminary Estates |
Quintanilla Headley & Associates | 95 | 1 |
| Rio Delta Engineering | 93 | 2 | |
| R. Guiterrez Engineering | 90 | 3 |
| Project Name: | Firm Name: | Score | Rank |
| Pct.4: Edinburg Stub/West Main Drain Control Structures |
Guzman & Munoz Engineering | 93 | 1 |
| Perez Consulting Engineering | 91 | 2 | |
| Tedsi Infrastructure | 91 | 2 |
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Board made a UNANIMOUS vote to approve the scoring as listed for all items listed on item 4.B.
Vote: 4 - 0
C. Requesting approval for the Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Contracts with the number one ranked firms listed above for the provision of Engineering Services for the following projects:
Pct.1:
1. Hidalgo County Drainage District No.1/Pct.1 Drainage Improvements
Pct. 2:
1. Rado Drain Re-Route
2. Rural Drainage Development Program Pct.2
3. Alamo Expressway Drain/South Flood Water Channel
Pct.3:
1. Rural Drainage Development
2. Mission Lateral Control
3. Mission Inlet Recertification
Pct.4:
1. Weir System Rehabilitation Project South Main Drain
2. Weir System Rehabilitation Project Main Floodwater Channel
3. Rural Drainage Development Program Pct. 4 / North Seminary Estates
4. Edinburg Stub / West Main Drain Control Structures
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Board made a UNANIMOUS vote to approve all items listed under item 4.C.
Vote: 4 - 0 - Unanimously
5.
AI -36230
A. Resolution authorizing Hidalgo County Drainage District No. 1 to submit a grant application to the Texas Water Development Board for a Flood Protection Planning Grant.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
B. Extension of Management Consulting Agreement Between Hidalgo County Drainage District No. 1 and Integ Corp. for an additional one (1) year term as provided in existing Agreement.
NO ACTION taken on this item.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
B. Extension of Management Consulting Agreement Between Hidalgo County Drainage District No. 1 and Integ Corp. for an additional one (1) year term as provided in existing Agreement.
NO ACTION taken on this item.
6.
AI -36246
A. Request approval of Payment Request No. 4 for McAllen Construction, Inc. for Project No. 12-013-04-10 Construction of replacement of weir in conjunction with NRCS Grant; Main Floodwater Channel Weir No. 2-Willacy County Phase II.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1
A.C. CUELLAR, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
B. Request approval to issue manual check after review and audit of pay request.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1
A.C. CUELLAR, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
B. Request approval to issue manual check after review and audit of pay request.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
7.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -36322
Claim of Dannenbaum Engineering
NO ACTION taken on items 7.A, B & C.
NO ACTION taken on items 7.A, B & C.
8.
Open Session:
A.
Real Estate Acquisition
NO ACTION taken on this item.
NO ACTION taken on this item.
B.
Pending and/or Potential Litigation
NO ACTION taken on this item.
NO ACTION taken on this item.
C.
AI -36324
Claim of Dannenbaum Engineering
Louie Jones and Richard Sikes, both of Dannenbaum Engineering, provided the Court a presentation pertaining to a potential claim for work engaged under contract for levy improvements.
Louie Jones and Richard Sikes, both of Dannenbaum Engineering, provided the Court a presentation pertaining to a potential claim for work engaged under contract for levy improvements.
9.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
10.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
11.
Adjourn
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Board made a UNANIMOUS vote of approval to Adjourn.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15 day of January, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 15, 2013.
Signed this 23rd day of January 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15 day of January, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 15, 2013.
Signed this 23rd day of January 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy