SPECIAL MEETING - FEBRUARY 5, 2013
BE IT REMEMBERED, that on this 5th day of month A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING February 5, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve all items listed on the Consent Agenda, with the exception of items 9.A., 9.B., and 9.E..
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR.
, the Court made a UNANIMOUS vote to approve items 9.A., 9.B. and 9.E., subject to legal reviw.
Vote: 4 - 0
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-36762
2013 - Crim DA (1100)
Attachments:
B.
AI-36533
2013 - Planning Dept. (1100)
Attachments:
C.
AI-36757
2013 - Facilities Management (1100)
Attachments:
D.
AI-33828
2013 - Elections (1100)
Attachments:
E.
AI-36740
2013 - Indigent Defense (1100)
Attachments:
F.
AI-36727
2013 - Purchasing (1100)
Attachments:
G.
AI-36759
2013 - Co Wide Adm (1100)
Attachments:
H.
AI-36573
2013 - County Clerk's Office (1100)
Attachments:
I.
AI-36572
2013 - CC County Rec Mgmt (1238)
Attachments:
J.
AI-36730
2013 - County Judge (1100)
Attachments:
K.
AI-36555
2013 - Human Services (1100)
Attachments:
L.
AI-36599
2013 - Health & Human Services Dept. (1100)
Attachments:
M.
AI-36566
2013 - WIC Mini Obesity (1292)
Attachments:
N.
AI-36558
2013 - SHRF Fed Sharing - US Treas (1228)
Attachments:
O.
AI-36696
2013 - Sheriff's Office Federal Sharing - U.S. Department of Justice (Fund 1229)
Attachments:
P.
AI-36681
2013 - Probate Court (1243)
Attachments:
Q.
AI-36560
2013 - CCL 5 (1100)
Attachments:
R.
AI-36731
2013 - CCL #8 (1100)
Attachments:
S.
AI-36745
2013 - 93rd DC (1100)
Attachments:
T.
AI-36746
2013 - JP Pct 1/Pl 1 (1100)
Attachments:
U.
AI-36736
2013 - J.P. Pct. #2, Pl. 1 (1100)
Attachments:
V.
AI-36755
2013 - JP Pct 4/Pl 2 (1100)
Attachments:
W.
AI-36690
2013 - Justice of the Peace Pct 5, Place 1 (1100)
Attachments:
X.
AI-36720
2013 - Constable Pct. #2 (1100)
Attachments:
Y.
AI-36575
2013 - Constable Pct. 3 (1100)
Attachments:
Z.
AI-36662
2013 - Precinct #1 Administration (1200)
Attachments:
AA.
AI-36693
2013 - Precinct 1 Parks (1100)
Attachments:
BB.
AI-36505
2013 - Pct. 2 CRC (1100)
Attachments:
CC.
AI-36751
2013 - Pct. 2 CW Mechanic Shop (1200)
Attachments:
DD.
AI-36742
2013 - Pct.2 Sanitation (1100)
Attachments:
EE.
AI-36750
2013 - Pct 3 Adm (1200)
Attachments:
FF.
AI-36747
2013 - Pct 3 Sanitation (1100)
Attachments:
GG.
AI-36748
2013 - Pct 3 Parks (1100)
Attachments:
HH.
AI-36670
2013 - Pct 4 Rd. Maint (1200)
Attachments:
II.
AI-36688
2013 - Pct 4 Parks (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-36723
Child Protection Court (1100):
Approval of 2013 interdepartmental transfer from Child Welfare Defense to Child Protection Court in the amount of $20,721.00 to fund operating budget.
Approval of 2013 interdepartmental transfer from Child Welfare Defense to Child Protection Court in the amount of $20,721.00 to fund operating budget.
B.
AI-36760
Various Departments (1100):
Approval of 2013 inter-departmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $2,314.00 to fund telephone expenditures through year end.
Approval of 2013 inter-departmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $2,314.00 to fund telephone expenditures through year end.
Attachments:
C.
AI-36758
Pct. 1 CRC (1100):
Approval of 2013 interdepartmental transfer from Pct. 1 Parks to Pct. 1 CRC in the amount of $39.00 to fund telephone expenditures through year end.
Approval of 2013 interdepartmental transfer from Pct. 1 Parks to Pct. 1 CRC in the amount of $39.00 to fund telephone expenditures through year end.
Attachments:
D.
AI-36738
Pct. 2 Adm (1200):
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint to Pct. 2 Adm in the amount of $2,750.00 to fund telephone expenditures through year end.
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint to Pct. 2 Adm in the amount of $2,750.00 to fund telephone expenditures through year end.
Attachments:
E.
AI-36734
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program(s) (047,051) in the total amount of $65,000.00.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program(s) (047,051) in the total amount of $65,000.00.
Attachments:
4.
Planning Department:
A.
AI-36692
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
AI-36483
District Attorney's Office - Processing Fees Report - December 2012
Attachments:
6.
Right of Way - Permits:
A.
AI-36567
North Alamo Water Supply Corporation:
Mile 2 West: From centerline of Mile 11N go South 5,000 feet to the centerline of Mile 10N. Proposing to replace and install a 4 inch waterline of the 8 foot alignment of the East R.O.W. of Mile 2 West.
Mile 2 West: From centerline of Mile 11N go South 5,000 feet to the centerline of Mile 10N. Proposing to replace and install a 4 inch waterline of the 8 foot alignment of the East R.O.W. of Mile 2 West.
Attachments:
7.
Membership Dues:
A.
AI-36580
Sheriff's Office:
Requesting approval for 2013 membership dues to the FBI LEEDA for Captain Andres Guzman Jr. in the amount of $50.00 (Requisition# 230044) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting approval for 2013 membership dues to the FBI LEEDA for Captain Andres Guzman Jr. in the amount of $50.00 (Requisition# 230044) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
B.
AI-36581
Sheriff's Office:
Requesting approval of payment for year 2013 membership dues for Captain Andres Guzman Jr. to the American Association of Police Polygraphists, Inc. for the amount of $125.00 (Req# 230041).
Requesting approval of payment for year 2013 membership dues for Captain Andres Guzman Jr. to the American Association of Police Polygraphists, Inc. for the amount of $125.00 (Req# 230041).
Attachments:
8.
Budget & Management:
A.
AI-36596
1. Approval of reimbursement in the amount of $848,459.39 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 01/05/13 to 01/18/13.
2. Approval of wire transfer to cover claims paid.
| 01/05-11/13 | $419,901.28 |
| 01/12-18/13 | $428,558.11 |
| TOTAL | $848,459.39 |
2. Approval of wire transfer to cover claims paid.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-36570
Planning Department:
Requesting authority to enter into a 48 month renewal of annual on-line lease agreement with Carson Map Company for the Planning Dept. in the total amount of $1,272.50/yearly lease, (total of 8 users) from 1/1/13 through 12/31/16 for requisition #228627; (3-1100-419-10-210-001-0-534).
Requesting authority to enter into a 48 month renewal of annual on-line lease agreement with Carson Map Company for the Planning Dept. in the total amount of $1,272.50/yearly lease, (total of 8 users) from 1/1/13 through 12/31/16 for requisition #228627; (3-1100-419-10-210-001-0-534).
Attachments:
B.
AI-36506
Requesting approval & authority to execute a 12-month security monitoring agreement with Safehouse Security Systems for the Precinct #3 Penitas Landfill for requisition #228445 in the amount of $20 per month, effective upon approval; (3-1100-432-00-123-001-0-413).
Attachments:
C.
AI-36543
Approval of Request for Payment-Application No. 1 in the amount of $107,350.00 from HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25), as certified for payment by project architect, Dannenbaum Engineering Company, with authority to issue payment after audit and processing procedures are completed by County Auditor.
D.
AI-36728
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-10-376-12-14, Invoice #3280 for Minnesota Drain Project in the amount of $5,907.86.
Attachments:
E.
AI-36710
Requesting authority to enter into agreement for 36 months with Argus Security Systems, to install alarm system with a monthly service cost of $19.00 through Requisition#227809 for the WIC Department.
Attachments:
F.
AI-36675
Requesting approval of payment for Invoice No.3262-$4,162.80 (3rd Call) Rancho Escondido Subdivision) as submitted by project engineer, R. Gutierrez Engineering Corporation.
G.
AI-36685
Authority to exercise the additional one (1) year option to extend/renew as provided in the current agreement with ACS Government Records Services Inc. in connection to Contract # C-08-448-02-09 for the puposes of:"Records Management and Imaging System, Photostat Re-Creation and Computerized Indexing of Land Records for Real Property, Uniform Commercial Code and Vital Statistics Records" for the Hidalgo County Clerk's Office, Effective-02/09/13-02/08/14
Attachments:
H.
AI-36684
Requesting approval of a "waiver" from Hidalgo County's newly adopted "Exiting Elected Official Espenditure Policy"-CC-11-27-12 for Purchase Order #684466 issued to Doggett Heavy Machinery Services, LLC-$1,663.62 as the parts were required since the repairs were being done by the County-Wide Shop on the 1990 DYNAPAC/CA 15/ROLLER-UNIT#RO15 and a "work stoppage" was very probable not only for the former administration but would have definitely hampered the operations of the new and in-coming administration.
Attachments:
I.
AI-36614
Approval of Application for Payment No. 5 (Final) in the amount of $1,046.70 from Asago LLC, dba Asago Construction, contracted vendor for Mid Valley Estates Subdivision (Pct 1) as submitted by TEDSI Infrastructure Group, project engineer-C-CAP-12-049-05-01.
J.
AI-36561
Law Library:
Approval of Clarification of agenda item AI-33204 previously approved on 07/17/2012 for a 48 month lease for the Law Library thru Copy Graphics, authorized dealer for Canon thru the Texas Procurement and Support Services (TPASS) Contract #985-L2.
Approval of Clarification of agenda item AI-33204 previously approved on 07/17/2012 for a 48 month lease for the Law Library thru Copy Graphics, authorized dealer for Canon thru the Texas Procurement and Support Services (TPASS) Contract #985-L2.
Attachments:
K.
AI-36586
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County (all funding sources) Welding Supplies and Other Related Misc. Items Bid No. 2013-015-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
Attachments:
L.
AI-36396
1. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract: C-10-001-03-16 - for "Registered Pharmacist Services" for Hidalgo County Health and Human Services Department, under the same rates, terms and conditions with: David M. Castro - Effective 03/24/2013, Expiring 05/22/2013 or (upon completion of the procurement process which ever comes first).
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc) as attached hereto for - Hidalgo County - Health and Human Services Department "Registered Pharmacist Services" RFP No. 2013-008-02-27-YZV. Including the authority to re-advertise project in the event that no proposals are received and/or are rejected and project is still required.
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc) as attached hereto for - Hidalgo County - Health and Human Services Department "Registered Pharmacist Services" RFP No. 2013-008-02-27-YZV. Including the authority to re-advertise project in the event that no proposals are received and/or are rejected and project is still required.
Attachments:
M.
AI-36384
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County Pct 1 & Pct 3- Roadway Light Fixtures & Maintanance" Bid No. 2013-014-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of February, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 5, 2013.
Signed this 6th day of February 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of February, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 5, 2013.
Signed this 6th day of February 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy