SPECIAL MEETING - FEBRUARY 12, 2013
BE IT REMEMBERED, that on this 12th day of February A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A. C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING February 12, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve all items on the Consent Agenda, with the exception of items 4.C., 3.P., 11.B., 11.D.
Vote: 5 - 0 - Unanimously
NO ACTION taken on item 4.C.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 3.P. with correction of fiscal year being 2012 for the Stone Garden Grant.
Vote: 5 - 0 - Unanimously
NO ACTION taken on item 11.B.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 11.E, subject to correction being submitted.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental Transfers:
A.
AI-36784
2012 - Sheriff's Office Jail Commissary (2102)
Attachments:
3.
2013 Intradepartmental transfers:
A.
AI-36936
2013 - Tax Office (1100)
B.
AI-36894
2013 - Insect Eradication (1100)
Attachments:
C.
AI-36878
2013 - County Judge (1100)
Attachments:
D.
AI-36772
2013 - Elections Department (1100)
Attachments:
E.
AI-36667
2013 - Treasurer's Office (1100)
Attachments:
F.
AI-36808
2013 - Facilites Mgmt. (1100)
Attachments:
G.
AI-36823
2013 - County Auditor's Office (1100)
Attachments:
H.
AI-36694
2013 - Fire Marshal (1100)
Attachments:
I.
AI-36653
2013 - IT County Wide (1100)
Attachments:
J.
AI-36703
2013 - I. T. Department (1100)
Attachments:
K.
AI-36915
2013 - WIC BF PRG (1292)
Attachments:
L.
AI-36691
2013 - WIC (1292)
Attachments:
M.
AI-36683
2013 - District Clerk (1100)
Attachments:
N.
AI-36677
2013 - HIDTA US Treasury (1252)
Attachments:
O.
AI-36810
2013 - Sheriff's Office Stonegarden FY 2010 (1284)
Attachments:
P.
AI-36813
2013 - Sheriff's Office Stonegarden FY 2011 (1284)
Attachments:
Q.
AI-36698
2013 - Health & Human Services Dept. (1293)
Attachments:
R.
AI-36639
2013 - 398th DC (1100)
Attachments:
S.
AI-36665
2013 - 449th DC (1100)
Attachments:
T.
AI-36912
2013 - Probate Court (1100)
Attachments:
U.
AI-36869
2013 - CCL 6 (1100)
Attachments:
V.
AI-36911
2013 - CCL#8 (1100)
Attachments:
W.
AI-36871
2013 - Master Court (1100)
Attachments:
X.
AI-36737
2013 - Constable Precinct No. 1- LBSP (1284)
Attachments:
Y.
AI-36825
2013 - Constable Pct. 3 (1100)
Attachments:
Z.
AI-36887
2013 - Precinct #1 Administration (1200)
Attachments:
AA.
AI-36754
2013 - Pct 2 Adm (1200)
Attachments:
BB.
AI-36786
2013- Pct 4 ADM (1200)
4.
2013 Interdepartmental transfers:
A.
AI-36930
BCAP (1200):
Approval of 2013 interdepartmental transfer from CW ADM-Contingency to BCAP in the amount of $25,450.00.
Approval of 2013 interdepartmental transfer from CW ADM-Contingency to BCAP in the amount of $25,450.00.
Attachments:
B.
AI-36781
Pct# 3 C.O. 2009:
Approval of 2013 interdepartmental transfer from CO2009 Moorefield-Lasuena (program 097) to CO2009 Drainage Improvement Other (program 049) in the amount of $50,776.00
Approval of 2013 interdepartmental transfer from CO2009 Moorefield-Lasuena (program 097) to CO2009 Drainage Improvement Other (program 049) in the amount of $50,776.00
Attachments:
C.
AI-36913
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B - from Courthouse (program 010) to Pct4 Linn-San Manuel Fire Station (program 124) in the total amount of $90,000.00
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B - from Courthouse (program 010) to Pct4 Linn-San Manuel Fire Station (program 124) in the total amount of $90,000.00
Attachments:
D.
AI-36925
Sheriff Substation-Jail (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Other to Sheriff Substation-Jail in the amount of $2,412.75 to fund annual fire alarm inspection and telephone expenditures through June 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Other to Sheriff Substation-Jail in the amount of $2,412.75 to fund annual fire alarm inspection and telephone expenditures through June 2013.
Attachments:
E.
AI-36923
Sheriff Substation-Sheriff (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Other to Sheriff Substation-Sheriff in the amount of $20.00 to fund fire alarm system monitoring.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Other to Sheriff Substation-Sheriff in the amount of $20.00 to fund fire alarm system monitoring.
Attachments:
5.
Interfund transfers:
A.
AI-36794
Pct.#3 TXDOT(1315):
Approval of 2013 interfund transfer from C.O. 2010 A&B Pct. #3 Admin. Facility to Pct. #3 TXDOT Projects (FM681 and FM2221) in the total amount of $167,000.00.
Approval of 2013 interfund transfer from C.O. 2010 A&B Pct. #3 Admin. Facility to Pct. #3 TXDOT Projects (FM681 and FM2221) in the total amount of $167,000.00.
Attachments:
6.
Planning Department:
A.
AI-36822
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
7.
Right of Way - Permits:
A.
AI-36782
City of Edinburg: The contractor proposes to bore and install a 24" PVC casing for a 12" PVC Sanitary Sewer line across Wisconsin Road at a distance 3,025.0 feet East of Raul Longoria Road. The 12" PVC Sanitary Sewer line will then run West parallel to and 5.0 feet South on the North Right of Way of Wisconsin Road for a distance of 1,450.0 feet.
Attachments:
8.
Tax Refunds:
A.
AI-36686
| Account Number | Payer | Amount |
| L1300.00.000.0058.03 | Hugo or Oralia Gonzalez | $2,955.54 |
Attachments:
9.
Membership Dues:
A.
AI-36666
District Clerks Office:
1. Requesting approval to pay the 2013 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, District Clerk (Req. No: 230275) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor
2. Requesting approval to pay the 2013 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, District Clerk (Req. No: 230282) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
1. Requesting approval to pay the 2013 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, District Clerk (Req. No: 230275) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor
2. Requesting approval to pay the 2013 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, District Clerk (Req. No: 230282) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Attachments:
B.
AI-36637
County Clerks Office:
Requesting Approval to pay the (IACREOT) International Association of Clerks, Recorders, Election Officials and Treasurers membership dues for Mr. Arturo Guajardo, Jr. in the total amount of $195.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting Approval to pay the (IACREOT) International Association of Clerks, Recorders, Election Officials and Treasurers membership dues for Mr. Arturo Guajardo, Jr. in the total amount of $195.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
C.
AI-36895
Approval to pay membership dues to the R.G.V. Mobility Task Force in the amount of $7,500.00 (Req. #231265) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
10.
Budget & Management:
A.
AI-36769
Workers Compensation Fund (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 16-31, 2013 in the amount of $ 70,622.23 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 16-31, 2013 in the amount of $ 70,622.23 and requesting approval of wire transfer.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-36814
Acceptance and approval of the following invoice for "On Call Services for MPO and HCRMA Representation" contract #C-11-054-04-12:
| Vendor | Invoice Date/Number | Amount |
| L&G Consulting Engineers | 01-31-13 / 11324378 | $6,982.68 |
Attachments:
B.
AI-36656
Requesting approval of payment for Invoice # 452504/05/XV ($ 861.43) submitted by Dannenbaum Engineering Company in connection to "Architectural Services"under AIA# C-11-097A-02-28 (PO#675757) for: "Building Repairs and/or Additions and Renovations"-Pct 4 for PROJECT: "Restitution Center on "M" Rd located on 1124 N. M Rd. in Edinburg, Texas within Hidalgo County Precinct No. 4"
Attachments:
C.
AI-36603
Approval to add/delete fuel card(s) and/or driver(s) for:
1. Constable Pct No. 2 - Change License plate numbers
2. Head Start - new cards
3. Constable Pct No. 4 - new cards
4. Juvenile Justice Center/Detention - card only
5. Hidalgo County Safety Division- New card/Fuel card Driver
1. Constable Pct No. 2 - Change License plate numbers
2. Head Start - new cards
3. Constable Pct No. 4 - new cards
4. Juvenile Justice Center/Detention - card only
5. Hidalgo County Safety Division- New card/Fuel card Driver
Attachments:
D.
AI-36663
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-09-485-01-12, Invoice #3264 for Tower Road Drainage Project in the amount of $3,200.60.
Attachments:
E.
AI-36517
Approval of the following with 2GS, LLC contracted vendor for Acevedo Subdivision Unit #4, Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering. (C-CAP-12-138-07-24):
1. Application for payment No. 4 (Retainage) in the amount of $35,450.92;
2. “Certificate of Construction Completion” reflecting the completion date of December 06, 2012.
1. Application for payment No. 4 (Retainage) in the amount of $35,450.92;
2. “Certificate of Construction Completion” reflecting the completion date of December 06, 2012.
Attachments:
F.
AI-36893
Approval and acceptance of Amendment to current contract (E-12-252-09-25) with Network Sciences to include additional licenses for software use.
G.
AI-36880
Purchasing:
1. Requesting approval to pay the 2013 The American Institute of Architects License Renewal in the amount of $3,449.00 (req #231206) with authority for the County Treasures to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Requesting approval to pay the 2013 Annual Membership for Texas Public Purchasing Association in the amount of 50.00 (req # 230421) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
3. Requesting approval to pay the 2013 Texas Comptroller of Public Accounts in the amount of $100.00 (req. # 230418) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
1. Requesting approval to pay the 2013 The American Institute of Architects License Renewal in the amount of $3,449.00 (req #231206) with authority for the County Treasures to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Requesting approval to pay the 2013 Annual Membership for Texas Public Purchasing Association in the amount of 50.00 (req # 230421) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
3. Requesting approval to pay the 2013 Texas Comptroller of Public Accounts in the amount of $100.00 (req. # 230418) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
H.
AI-36872
Acceptance and approval of request for payment of Invoice #1223400-4 in the amount of $ 251,746.02 submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project amid PO#682714 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
I.
AI-36877
Acceptance and approval of request for payment of Invoice #110270712 in the amount of $44,424.87 submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
J.
AI-36809
1. Requesting acceptance and approval of payment for Inv# 11324366 ($5,380.35) & Inv# 11324369 ($64,161.00) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-11-234-09-13 (WA #1- PO#663995) and (WA #2-PO#684964) for "JOB SPECIFIC PROJECT": "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" within Hidalgo County Precinct No. 4
2. Requesting acceptance and approval of payment for Invoice #11324367 ($ 37,166.25) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#682998) for:"JOB SPECIFIC PROJECT": "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Invoice #11324367 ($ 37,166.25) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#682998) for:"JOB SPECIFIC PROJECT": "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
Attachments:
K.
AI-36817
Authority to exercise the additional one (1) year options to extend/renew provided in the current contracts for in connection to various Contracts (detailed below) for Hidalgo County / Hidalgo County Sheriff's Office, under the same rates, terms and conditions;
1. Contract #C-11-024-02-22-MEMORIAL FUNERAL HOME-HC- effective-03/01/13
2. Contract #C-10-382-02-22-MODEL LAUNDRY, LLC-effective- effective-03/01/13
3. Contract #E-12-075-02-21-SOUTH TEXAS COMMUNICAITONS, INC.- effective-03/01/13
4. Contract #E-12-076-02-21-O. E. INVESTMENTS, LTD.-effective-effective-03/01/13
1. Contract #C-11-024-02-22-MEMORIAL FUNERAL HOME-HC- effective-03/01/13
2. Contract #C-10-382-02-22-MODEL LAUNDRY, LLC-effective- effective-03/01/13
3. Contract #E-12-075-02-21-SOUTH TEXAS COMMUNICAITONS, INC.- effective-03/01/13
4. Contract #E-12-076-02-21-O. E. INVESTMENTS, LTD.-effective-effective-03/01/13
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of February, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 12, 2013.
Signed this 13th day of February 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of February, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 12, 2013.
Signed this 13th day of February 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy