REGULAR MEETING - FEBRUARY 26, 2013
BE IT REMEMBERED, that on this 26th day of February A.D., 2013, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING February 26, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of items 2.A., 2.B., 16.F.1 & 2, 16.K., 16.Q., 16.U., & 16.AA.
Vote: 4 - 0
NO ACTION taken on items 2.A. & 2.B.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 16.F.1 & 2, subject to funding.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the exemption for item 16.K.1.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 16.K.2., in the order of their scores.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the authority to negotiate with Leonel Garza, Jr. for item 16.K.3.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 16.Q, with the correct description being FM 681 to SH 364.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 16.AA, subject to inclusion & final review by legal counsel.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 16.U, subject to legal review.
Vote: 4 - 0
1.
AI-37305
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2012 Intradepartmental Transfers
A.
AI-37035 2012 - Sheriff's Office SCAAP Grant FY 2012 (1284)
NO ACTION taken on this item.
NO ACTION taken on this item.
Attachments:
B.
AI-37036 2012 - Sheriff's Office SCAAP Grant FY 2011 (1284)
NO ACTION taken on this item.
NO ACTION taken on this item.
Attachments:
C.
AI-37228 2012 - DBM-Health Ins Adm (2201)
Attachments:
3.
2012 Interdepartmental transfers:
A.
AI-37131 Pct. 4 Drainage Improvement Project (1200):
Approval of 2012 interdepartmental transfer within Pct. 4 from Rd Maint. (program 007) to Drainage Improvement Project (program 036) in the amount of $126,767.12 to fund salaries and related fringes.
Approval of 2012 interdepartmental transfer within Pct. 4 from Rd Maint. (program 007) to Drainage Improvement Project (program 036) in the amount of $126,767.12 to fund salaries and related fringes.
Attachments:
B.
AI-37130 Co. Wide Adm. (1100):
Approval of 2012 interdepartmental transfer from Co Auditor to Co Wide Adm-Contingency in the amount of $170,208.80.
Approval of 2012 interdepartmental transfer from Co Auditor to Co Wide Adm-Contingency in the amount of $170,208.80.
Attachments:
C.
AI-37245 1115 Waiver Program:
Approval of 2012 interdepartmental transfer from County Wide Administration to 1115 Waiver Program in the amount of $120,000.00.
Approval of 2012 interdepartmental transfer from County Wide Administration to 1115 Waiver Program in the amount of $120,000.00.
Attachments:
4.
2013 Intradepartmental transfers:
A.
AI-37247 2013 - Executive Office (1100)
Attachments:
B.
AI-37246 2013 - County Auditor's Office (1100)
Attachments:
C.
AI-37127 2013 - County Auditor's Office (1100)
Attachments:
D.
AI-37151 2013 - Historical Commission (1100)
Attachments:
E.
AI-36891 2013 - Health & Human Services Dept - IMM DIV LOCAL (1293)
Attachments:
F.
AI-36818 2013 - Health & Human Services Dept. (1100)
Attachments:
G.
AI-36821 2013 - Health Adm (1100)
Attachments:
H.
AI-36944 2013 - Health & Human Services Dept. (1293)
Attachments:
I.
AI-36763 2013 - Health & Human Services Dept. (1293)
Attachments:
J.
AI-37157 2013 - Constable Pct. #2 (1100)
Attachments:
K.
AI-37179 2013 - Constable Pct. 3 (1100)
Attachments:
L.
AI-36767 2013 - Constable Pct 4 (1100)
Attachments:
M.
AI-37074 2013 - Fire Marshal's Office (1100)
Attachments:
N.
AI-36792 2013 - 449th District Court (1100)
Attachments:
O.
AI-36801 2013 - Tax Office (1100)
Attachments:
P.
AI-37134 2013 - Facilities Management (1100)
Attachments:
Q.
AI-37207 2013 - BCAP (1200)
Attachments:
R.
AI-36805 2013 - Info Tech Dept (1100)
Attachments:
S.
AI-36832 2013 - 332nd District Court (1100)
Attachments:
T.
AI-36836 2013 - Jail (1100)
Attachments:
U.
AI-37137 2013 - District Attorney's Office (1100)
Attachments:
V.
AI-37178 2013 - District Attorney's Office - Autopsies (1100)
Attachments:
W.
AI-36854
2013 - Pct. 2 Sanitation (1100)
Attachments:
X.
AI-36856 2013 - Pct. 2 Parks (1100)
Attachments:
Y.
AI-36859 2013 - Pct. 2 Rd Maint (1200)
Attachments:
Z.
AI-36879 2013 - TX Agrilife Ext (1100)
Attachments:
AA.
AI-36899 2013 - 389th District Court (1100)
Attachments:
BB.
AI-36979 2013 - Sheriff's Office Federal Sharing - U.S. Department of Justice (Fund 1229)
Attachments:
CC.
AI-37051 2013 - Sheriff's Office (1100)
Attachments:
DD.
AI-36981 2013 - Sheriff's Office (1100)
Attachments:
EE.
AI-37206 2013 - Elections Department (1100)
Attachments:
FF.
AI-36999 2013 - Elections Department 2012 Chapter 19 (1283)
Attachments:
GG.
AI-37015 2013 - Pct. 4 CO 2009B&C (1341)
Attachments:
HH.
AI-37027 2013 - Pct 4 CRC (1100)
Attachments:
II.
AI-37195 2013 - Pct #3 Adm. (1200)
Attachments:
JJ.
AI-37030 2013 - Pct #3 RD MAINT (1200)
Attachments:
KK.
AI-37037 2013 - Co Wide Adm (1100)
Attachments:
LL.
AI-37048 2013 - Pct 4 Sanitation (1100)
Attachments:
MM.
AI-37138 2013 - Pct. 4 Parks (1100)
Attachments:
NN.
AI-37050 2013 - Pct. 4 Adm. (1200)
Attachments:
OO.
AI-37052 2013 - Purchasing (1100)
Attachments:
PP.
AI-37055 2013 - Justice Court Tech (1242)
Attachments:
QQ.
AI-37073 2013 - Master Court (1100)
Attachments:
RR.
AI-36956 2013 - County Clerk's (1100)
Attachments:
SS.
AI-36990 2013 - CCL #4 (1100)
Attachments:
TT.
AI-37053 2013 - CCL # 2 (1100)
Attachments:
UU.
AI-37153 2013 - J.P. 1/1 (1100)
Attachments:
5.
2013 Interdepartmental transfers:
A.
AI-36962 Constable Pct. #1:
Approval of 2013 interdepartmental transfer from County Wide Administration-Contingency to Constable Precinct No. 1 in the amount of $2,000.00 to fund K-9 unit expenses.
Approval of 2013 interdepartmental transfer from County Wide Administration-Contingency to Constable Precinct No. 1 in the amount of $2,000.00 to fund K-9 unit expenses.
Attachments:
B.
AI-37119 ROW Dept (1200):
Approval of 2013 interdepartmental transfer from CW Adm-Contingency to ROW Dept in the amount of $16,200.00 to fund 2013 operating budget.
Approval of 2013 interdepartmental transfer from CW Adm-Contingency to ROW Dept in the amount of $16,200.00 to fund 2013 operating budget.
Attachments:
C.
AI-37169 Pct. #2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (596) in the amount of $1,426.33.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (596) in the amount of $1,426.33.
Attachments:
D.
AI-37263 Constable Pct 4 (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pct. 4 in the amount of $44,000.00 to fund vehicle replacement.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Constable Pct. 4 in the amount of $44,000.00 to fund vehicle replacement.
Attachments:
E.
AI-37267 Mailing Services (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Mailing Services in the amount of $10,968.00 to fund the lease of the mailing machine at the Hidalgo County Courthouse mail room.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Mailing Services in the amount of $10,968.00 to fund the lease of the mailing machine at the Hidalgo County Courthouse mail room.
Attachments:
F.
AI-37264 Co Comm (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Co Comm in the amount of $25,000.00 to fund 6 months of council chamber rental through the City of Edinburg for Commissioners' Court meetings.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Co Comm in the amount of $25,000.00 to fund 6 months of council chamber rental through the City of Edinburg for Commissioners' Court meetings.
Attachments:
6.
2012 Interfund transfers:
A.
AI-37257 Co Wide Adm (1100):
Approval of 2012 interfund transfer from Transfer In-General Fund into Co Wide Adm-Contingency in the amount of $17,500.00 to reverse AI#35248 approved by CC on 11/13/12.
Approval of 2012 interfund transfer from Transfer In-General Fund into Co Wide Adm-Contingency in the amount of $17,500.00 to reverse AI#35248 approved by CC on 11/13/12.
Attachments:
7.
2013 Interfund transfers:
A.
AI-37017 Pct #3 TXDOT (1315)
Approval of 2013 interfund transfer from CO2010 A&B La Homa (SH495-FM1924) to Pct #3 TXDOT La Homa (SH495-FM1924) in the amount of $400,000.00.
Approval of 2013 interfund transfer from CO2010 A&B La Homa (SH495-FM1924) to Pct #3 TXDOT La Homa (SH495-FM1924) in the amount of $400,000.00.
Attachments:
8.
Planning Department:
A.
AI-37149
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
9.
Monthly Fee Reports:
A.
AI-36812 District Attorney (1100):
Approval of January 2013 Monthly Check Processing Fees Report
Approval of January 2013 Monthly Check Processing Fees Report
Attachments:
B.
AI-37019 District Clerk (1100):
Approval of January 2013 Monthly Fee Report.
Approval of January 2013 Monthly Fee Report.
Attachments:
10.
Right of Way - Permits:
A.
AI-36983 North Alamo Water Supply Corporation:
1. Los Feliz Subdivision- 2" bores with 1" Polly tubing approximately 203', 487', 1,077', 1,377', 1,677', 1,982', 2,277', 2,577' and 3,013' going north from 22 1/2N on the east side of Brushline Road boring from west to east.
1. Los Feliz Subdivision- 2" bores with 1" Polly tubing approximately 203', 487', 1,077', 1,377', 1,677', 1,982', 2,277', 2,577' and 3,013' going north from 22 1/2N on the east side of Brushline Road boring from west to east.
Attachments:
B.
AI-37082 North Alamo Water Supply:
1. FM 3461- Extending casing 2 inch casing on four (4) 3/4 inch meter services as per TXDOT road construction between FM 1426 and "I" Road.
2. Mile 2 West- Relocating a 4 inch waterline on the west side of Mile 2 West between Mile 8 and Mile 9, (5,120 feet)
3. Mile 2 West- Extending a 4 inch water line on the east side of Mile 2 West from Mile 9 go North 1,040 feet from that point we are going North 1,470 feet on the east side.
1. FM 3461- Extending casing 2 inch casing on four (4) 3/4 inch meter services as per TXDOT road construction between FM 1426 and "I" Road.
2. Mile 2 West- Relocating a 4 inch waterline on the west side of Mile 2 West between Mile 8 and Mile 9, (5,120 feet)
3. Mile 2 West- Extending a 4 inch water line on the east side of Mile 2 West from Mile 9 go North 1,040 feet from that point we are going North 1,470 feet on the east side.
Attachments:
11.
Executive Officer - Valde Guerra:
A.
AI-37107 Approval of 457 Plan Hardship withdrawal request for employee #106925
Attachments:
12.
Tax Refunds:
A.
AI-36807
| Account Number | Payer | Amount |
| R3052.99.001.0001.D1 | The Vitamin Shoppe Industries Inc. | $3,022.77 |
Attachments:
13.
Membership Dues:
A.
AI-36770 Texas A&M AgriLife Extension Service:
Revised Membership Dues for Adelita F. Munoz in the amount $65.00 (P.O. # 686710) for payment to Texas Alpha Zeta Chapter of Epsilon Sigma Phi. Please reference Agenda Item #36095 where Alonso Lopez was entered in Background information instead of Adelita F. Munoz. (All correct names are in P.O. #686710), C/C approved on 1/22/2013.
Revised Membership Dues for Adelita F. Munoz in the amount $65.00 (P.O. # 686710) for payment to Texas Alpha Zeta Chapter of Epsilon Sigma Phi. Please reference Agenda Item #36095 where Alonso Lopez was entered in Background information instead of Adelita F. Munoz. (All correct names are in P.O. #686710), C/C approved on 1/22/2013.
Attachments:
B.
AI-36796 Texas A&M AgriLife Extension Services:
Requesting approval to pay membership dues to American Society for Horticultural Science for Barbara Storz, in the amount of $125.00 (Req. # 230973) with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
Requesting approval to pay membership dues to American Society for Horticultural Science for Barbara Storz, in the amount of $125.00 (Req. # 230973) with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
Attachments:
C.
AI-37032
County Clerk:
Approval to pay the 2013 Urban Recorders Alliance Annual Dues in the total amount of $150.00 (Req. #231483 & 231481) for Mr. Arturo Guajardo, Jr. and Mrs. Annette Muñiz with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Arturo Guajardo, Jr. - County Clerk - $100.00
Annette Muñiz - Chief Deputy - $50.00
Total: $150.00
Approval to pay the 2013 Urban Recorders Alliance Annual Dues in the total amount of $150.00 (Req. #231483 & 231481) for Mr. Arturo Guajardo, Jr. and Mrs. Annette Muñiz with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Arturo Guajardo, Jr. - County Clerk - $100.00
Annette Muñiz - Chief Deputy - $50.00
Total: $150.00
Attachments:
D.
AI-37029 County Clerk's Office:
Approval to pay the 2013 Governmental Collectors Asociation of Texas (GCAT) membership renewal fees in the total amount of $450.00 (Req. # 231485) for the following individuals, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Arturo Guajardo, Jr. - County Clerk - $50.00
Annette Muñiz - Chief Deputy - $50.00
Noe Lopez, Jr. - Office Manager - $50.00
Juan A. Perez - Collections Supervisor - $50.00
Jason Rohr - Collections Analyst - $50.00
Sylvia Gallegos - Collections Enforcement Officer - $50.00
Sylvia Reyes - Collections Enforcement Officer - $50.00
Arcy Morales - Collections Enforcement Officer - $50.00
Adrian Serna - Collections Enforcement Officer - $50.00
Total: $450.00
Approval to pay the 2013 Governmental Collectors Asociation of Texas (GCAT) membership renewal fees in the total amount of $450.00 (Req. # 231485) for the following individuals, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Arturo Guajardo, Jr. - County Clerk - $50.00
Annette Muñiz - Chief Deputy - $50.00
Noe Lopez, Jr. - Office Manager - $50.00
Juan A. Perez - Collections Supervisor - $50.00
Jason Rohr - Collections Analyst - $50.00
Sylvia Gallegos - Collections Enforcement Officer - $50.00
Sylvia Reyes - Collections Enforcement Officer - $50.00
Arcy Morales - Collections Enforcement Officer - $50.00
Adrian Serna - Collections Enforcement Officer - $50.00
Total: $450.00
Attachments:
E.
AI-37021 County Clerk:
Approval to pay the (PRIA) Property Records Industry Association Associate Membership dues in the amount of $50.00 (Req. # 231484) for Annette Muñiz, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay the (PRIA) Property Records Industry Association Associate Membership dues in the amount of $50.00 (Req. # 231484) for Annette Muñiz, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
F.
AI-37159
I. T. Dept.:
Approval to pay 2013 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $100.00 (Requisition #231937) with authorization for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to pay 2013 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $100.00 (Requisition #231937) with authorization for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Attachments:
G.
AI-37181 Amigos Del Valle/County Commissioners:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Amount | Year | Acct.# | Req.# |
| Amigos Del Valle, Inc. | $5,000.00 | 2013 | 3-1100-444-00-125-018-0-810 | 231760 |
| NACo | $10,420.00 | 2013 | 3-1100-413-30-125-004-0-810 | 231761 |
| County Judges & Comm. Assoc. of Texas | $2,100.00 | 2013 | 3-1100-413-30-125-004-0-810 | 231763 |
| Texas Conference of Urban Counties | $20,045.00 | 2013 | 3-1100-413-30-125-004-0-810 | 231762 |
| South Texas Co. Judges' & Comm. Assoc. | $ 300.00 | 2013 | 3-1100-413-30-125-004-0-810 | 232024 |
Attachments:
H.
AI-36903
Constable Pct. 3:
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total amount of $665.00 (Req. # 231104), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor for the following employees: Horaldo Sanchez, Eldon Dunn, Dan Broyles, Joel Contreras, Selena Garza, Reynaldo Reyna, Javier Rodriguez, Miguel Zamora, Hugo Rangel, Georgina Bermudez, Rodolfo Trevino, Rafael Ochoa, Ruben Salinas, Reynaldo Trevino,Jr., Richard Flores, Santos Alaniz III, Leroy Ortiz, Raquel Ramos and Raul Cardenas. (Constable Larry Gallardo is a Life Member.)
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total amount of $665.00 (Req. # 231104), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor for the following employees: Horaldo Sanchez, Eldon Dunn, Dan Broyles, Joel Contreras, Selena Garza, Reynaldo Reyna, Javier Rodriguez, Miguel Zamora, Hugo Rangel, Georgina Bermudez, Rodolfo Trevino, Rafael Ochoa, Ruben Salinas, Reynaldo Trevino,Jr., Richard Flores, Santos Alaniz III, Leroy Ortiz, Raquel Ramos and Raul Cardenas. (Constable Larry Gallardo is a Life Member.)
Attachments:
14.
Headstart:
A.
AI-37005 Approval of Financial Report: January 2013
Attachments:
B.
AI-37010 Approval of Risk Management Quarterly Report
Attachments:
C.
AI-37009 Approval of Special Services Monthly Report: January 2013
Attachments:
D.
AI-37006 Approval of Children's Applications for 2012-2013
Attachments:
E.
AI-37007 Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: January 2013
Attachments:
15.
Budget & Management:
A.
AI-36719 1. Approval of reimbursement in the amount of $1,126,614.37 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 01/19/13 to 02/01/13.
2. Approval of wire transfer to cover claims paid.
| 01/19-25/13 | $ 374,543.14 |
| 01/26-31/13 | $ 296,836.55 |
| 02/01-01/13 | $ 455,234.68 |
| TOTAL | $1,126,614.37 |
Attachments:
16.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-37270
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5745PT copier through our memebership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Auditor's (Administration) Department through Requisition # 231447 in the amount of $178.63/ month, effective upon approval.
B.
AI-37271
Auditors Department.:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5745P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Auditor's (Administration) Department through Requisition #231055 in the amount of $178.63/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5745P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Auditor's (Administration) Department through Requisition #231055 in the amount of $178.63/month, effective upon approval.
C.
AI-36982
Auditors Dept.:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7530P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Auditor's (Administration) Department through Requisition #229727 in the amount of $291.43/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7530P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Auditor's (Administration) Department through Requisition #229727 in the amount of $291.43/month, effective upon approval.
Attachments:
D.
AI-37059
Request authorization to remove the following assets from Texas DPS - McALLEN inventory list as items cannot be located and possess no value as detailed in attached schedule:
| ASSET NO. | DESCRIPTION | ACQ DATE | SERIAL # | P.O. |
| 37156 | HP LASERJET 4000 | 03/09/1998 | USEK028949 | 245721 |
| 33619 | HP LASER PRINTER 4050 | 07/30/1999 | USQC043487 | 279442 |
| 34031 | PANASONIC 47-PII-LAPTOP | 10/19/1999 | 9EKSA01132 | 284370 |
| 34104 | PANASONIC 47-PII-LAPTOP | 10/19/1999 | 9EKSA01488 | 287370 |
| 34039 | NEC TEL SYSTEM | 11/30/1999 | 19303073A3 | N/A |
| 31387 | IBM WHEELWRITER 5000 | 11/18/1997 | 11BXP29 | 235337 |
| 33628 | PENTIUM II 350, MHZ W/MONITOR & KEYBOARD | 07/30/1999 | CLONE | 278835 |
And as detailed in supporting documentation as further and specifically detailed in the attachments.
Attachments:
E.
AI-36959 Request for removal of fixed assets as attached from the County Auditor's inventory.
Attachments:
F.
AI-37215
1. Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-07-358-09-04, Invoice #3289 for Southfork Drain Project in the amount of $ 79,056.20
2. Requesting approval of Supplemental Agreement No. 3 for R. Gutierrez Engineering Corporation, Contract C-07-358-09-04 resulting in an estimated cost increase of $ 40,807.00 for services under Work Authorization No. 12 for the Southfork Drainage Project
2. Requesting approval of Supplemental Agreement No. 3 for R. Gutierrez Engineering Corporation, Contract C-07-358-09-04 resulting in an estimated cost increase of $ 40,807.00 for services under Work Authorization No. 12 for the Southfork Drainage Project
Attachments:
G.
AI-37094
2. Requesting authority to exercise the Sixty (60) Day Grace Period extension as provided in the current contract for the:"Electronic Security System Maintenance and Repair Services” (on an as needed basis) for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with MONTGOMERY TECHNOLOGY SYSTEMS, LLC - effective 03/17/13, expiring 05/16/13 or (upon completion of the procurement process which ever comes first).
3. Requesting authority to exercise the Tenth (10th) & Final year of the additional ten (10) one (1) year term extension as provided in contract for: "Housing of Inmates" for the Hidalgo County Sheriff's Office, under the same current rates, terms and conditions with LCS CORRECTIONS SERVICES, INC. effective: 03/31/13 - 03/30/14.
1. Requesting authority to exercise the second (& Final) one (1) year option as provided in the current contract for: "Professional Physician Services for Inmates” for Hidalgo County Sheriff's Office, under the same rates, terms and conditions, effective, 03/03/13, expiring, 03/02/14 for the following physicians:
a) E-12-081-02-28 - DR. MARIN GARZA
b) E-12-081A-02-28- DR. GUMARO GARZA
a) E-12-081-02-28 - DR. MARIN GARZA
b) E-12-081A-02-28- DR. GUMARO GARZA
2. Requesting authority to exercise the Sixty (60) Day Grace Period extension as provided in the current contract for the:"Electronic Security System Maintenance and Repair Services” (on an as needed basis) for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with MONTGOMERY TECHNOLOGY SYSTEMS, LLC - effective 03/17/13, expiring 05/16/13 or (upon completion of the procurement process which ever comes first).
3. Requesting authority to exercise the Tenth (10th) & Final year of the additional ten (10) one (1) year term extension as provided in contract for: "Housing of Inmates" for the Hidalgo County Sheriff's Office, under the same current rates, terms and conditions with LCS CORRECTIONS SERVICES, INC. effective: 03/31/13 - 03/30/14.
Attachments:
H.
AI-36707
Approval of Request for Payment-Application No. 2 in the amount of $54,150.00 from HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25), as certified for payment by project architect, Dannenbaum Engineering Company, with authority to issue payment after audit and processing procedures are completed by County Auditor.
Attachments:
I.
AI-36697 Sheriff's Law Enforcement Office:
Requesting authority to purchase (8) executive frames 8"x10" black mahogany and (4) black Dax wood frames 5"x7" through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor Staples Business Advantage contract #407-12 through the following requisition #230542 in the amount of $151.08.
Requesting authority to purchase (8) executive frames 8"x10" black mahogany and (4) black Dax wood frames 5"x7" through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor Staples Business Advantage contract #407-12 through the following requisition #230542 in the amount of $151.08.
Attachments:
J.
AI-37076
Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $32,424.75) as submitted by TEDSI Infrastructure Group, for Dicker Road Project, through Contract #C-12-119-07-31.
Attachments:
K.
AI-37039
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 4 - 0
3. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of Leonel Garza Jr. ______ for: the provision of professional appraisal services for Precinct No. 3 projects on an as needed basis.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the exemption
Vote: 4 - 0
2. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional appraisal services for Precinct No. 3 projects on an as needed basis;
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the exemption
Vote: 4 - 0
2. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional appraisal services for Precinct No. 3 projects on an as needed basis;
| Evaluator | Leonel Garza Jr., | Professional Appraisal Services, Inc | HLH Appraisal Services |
| Evaluator 1 | 99 | 95 | 93 |
| Ranking | 1 | 2 | 3 |
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 4 - 0
3. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of Leonel Garza Jr. ______ for: the provision of professional appraisal services for Precinct No. 3 projects on an as needed basis.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Attachments:
L.
AI-37002 Approval for Hidalgo County to exercise the last year renewal option as provided under the current contract for "Wastewater Services" for Precinct No. 1, under the same rates, terms and conditions with Agustin Gomez, d/b/a Gomez Wastewater Services. (E-12-077-02-21)
M.
AI-36987 Approval to add/delete additional fuel card(s) and/or driver(s) for:
1. Fire Marshal - delete fuel card user.
2. Fire Marshal - delete fuel cards
1. Fire Marshal - delete fuel card user.
2. Fire Marshal - delete fuel cards
Attachments:
N.
AI-36986 Approval of Application for Payment No. 2 in the amount of $54,662.40, from Asago, LLC dba Asago Construction, contracted vendor for Rancho Escondido Subdivision (Pct. 2) as submitted by R. Gutierrez Engineering Corporation project engineer (C-CAP-12-206-10-23.)
O.
AI-36978 Approval of the following with Asago LLC, dba Asago Construction contracted vendor for Mid Valley Estates - Pct. No. 1 as submitted through project engineer TEDSI Infrastructure Group Inc. (C-CAP-12-049-05-01):
1. Application for payment No. 6 (Retainage) in the amount of $32,786.61;
2. “Certificate of Construction Completion” reflecting the completion date of November 01, 2012.
1. Application for payment No. 6 (Retainage) in the amount of $32,786.61;
2. “Certificate of Construction Completion” reflecting the completion date of November 01, 2012.
Attachments:
P.
AI-36864
Requesting approval of a clarification of (AI# 33851 CC 09-11-12) of the approved "Sole Source Request and Declaration" to reflect thal the utilization to purchase the services from The Productivity Center applies to/for ALL Hidalgo County Law Enforcement Elected Officials, Directors, Agencies or Programs as clearly detailed in original memo which may be confused to apply for only Constable, Pct. #4.
Attachments:
Q.
AI-36850 Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324364-$83,981.97 for"Tom Gill/Liberty Road Project"-C-12-246-10-16
2. Invoice No. 11324370-$1,580.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
3. Invoice No. 11324372-$64,059.00 for "La Homa ROW)-C-11-312-02-07
1. Invoice No. 11324364-$83,981.97 for"Tom Gill/Liberty Road Project"-C-12-246-10-16
2. Invoice No. 11324370-$1,580.00 for "FM 681-FM 2221 to SH 107"-C-09-192-06-08
3. Invoice No. 11324372-$64,059.00 for "La Homa ROW)-C-11-312-02-07
Attachments:
R.
AI-36852 Approval of Request for Payment-Application No. 11 in the amount of $48,400.84 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct 1 Area", and as certified for payment by project architect, Gignac & Associates-C-11-032-01-20.
Attachments:
S.
AI-37109
Acceptance and approval of request for payment for Invoice #11324371 in the amount of $29,374.99 as submitted by L&G Engineering amid Contract #C-08-417-12-09 for professional engineering services for the "FM 493 from US 281 (Military Highway) to Business 83" project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
T.
AI-37071
Acceptance and approval of request for payment of Invoice #11324352 in the amount of $15,500.00 as submitted by L&G Consulting Engineers under Contract #C-07-451-12-26-PO#596375 through Work Authorization #1 for professional engineering services for the month of December 2012 in connection to "FM 493 North" project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
U.
AI-36844
Requesting authority to renew 40 hours of remote technical support and execute required agreement for the County wide network through our membership/participation with (DIR) Department of Information Resources awarded vendor Insight Public Sector, Inc. DIR-SDD-1369 in the total amount of $6,040.00 through the following requisition #230412, effective upon approval (3-1100-415-00-200-002-0-336):
Attachments:
V.
AI-36843
IT Countywide Dept.:
Requesting authority to (purchase) the Lightspeed Content Filter, Mobile Filter & Email Management support agreement for 3 years through our membership/participation with (DIR) Department of Information Resources awarded vendor Insight Public Sector, Inc. DIR-SDD-1460 through the following requisition #230889 in the total amount of $12,000.00, effective upon approval (3-1100-415-00-200-002-0-336):
Requesting authority to (purchase) the Lightspeed Content Filter, Mobile Filter & Email Management support agreement for 3 years through our membership/participation with (DIR) Department of Information Resources awarded vendor Insight Public Sector, Inc. DIR-SDD-1460 through the following requisition #230889 in the total amount of $12,000.00, effective upon approval (3-1100-415-00-200-002-0-336):
Attachments:
W.
AI-36824 Approval to add additional fuel card(s) and/or driver(s) for:
1. Emergency management - Add vehicle card
2. Emergency management - delete vehicle card
1. Emergency management - Add vehicle card
2. Emergency management - delete vehicle card
Attachments:
X.
AI-36787
County Court at Law #5:
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 3550X through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Court at Law #5 through Requisition #230656 in the total amount of $93.48/month, effective upon approval.
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 3550X through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Court at Law #5 through Requisition #230656 in the total amount of $93.48/month, effective upon approval.
Attachments:
Y.
AI-36771
Acceptance and approval to exercise the County's option to extend the final year of the two(2)-one(1) year term with L&R Precast Concrete Works, Inc. with Contract #E-12-070-02-14 (Original Contract #C-11-035-02-22) for the "Pre-Cast Safety End Treatments"-Hidalgo County with same rates, terms and conditions.
Z.
AI-36749
Information Technology(I.T.) Department:
Requesting approval to execute required Standard Support Agreement & authority to enter into a 12-month for Primary Fax Server-Right Fax & Advanced Replacement-RightFax Fax Server software maintenance renewal agreement through our membership/participation with (DIR) Department of Information awarded vendor, MTM Technologies contract DIR-SDD-1469 in the total amount of $6,422.03/year through the following requisition #229321, effective 2/24/2013-2/23/2014 (3-1100-415-00-200-002-0-336):
Requesting approval to execute required Standard Support Agreement & authority to enter into a 12-month for Primary Fax Server-Right Fax & Advanced Replacement-RightFax Fax Server software maintenance renewal agreement through our membership/participation with (DIR) Department of Information awarded vendor, MTM Technologies contract DIR-SDD-1469 in the total amount of $6,422.03/year through the following requisition #229321, effective 2/24/2013-2/23/2014 (3-1100-415-00-200-002-0-336):
Attachments:
AA.
AI-36722 Requesting authority to enter into a 12 month new copier service agreement with Copy Graphics Inc; model: Ricoh AF-2020 Serial: #K8266840016 at an annual rate of $440.00 with any overages at $0.022. Effective dates of agreement from 1-26-13 to 1-25-14 Req# 230493.
Attachments:
BB.
AI-36673 Approval of the sixty (60) day grace period extension as provided under current contracts with the following vendors so as to have no lapse in services while procurement process is completed.
1. Delta Specialties Signs & Supplies-E-12-099-03-27 (Original Contract #C-11-027-03-28)
2. Custom Products-E-12-099A-03-27 (Original Contract #C-11-027A-03-28)
3. Pathmark Traffic Products Of Texas-E-12-099B-03-27 (Original Contract #C-11-027B-03-28)
1. Delta Specialties Signs & Supplies-E-12-099-03-27 (Original Contract #C-11-027-03-28)
2. Custom Products-E-12-099A-03-27 (Original Contract #C-11-027A-03-28)
3. Pathmark Traffic Products Of Texas-E-12-099B-03-27 (Original Contract #C-11-027B-03-28)
Attachments:
CC.
AI-36704 Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3278 for Minnesota Drain Project in the amount of $2,773.91.
Attachments:
DD.
AI-36682
Approval of the sixty (60) day grace period extension as provided under current extended contract #E-12-058-01-24 (Original Contract #C-10-386-02-14) with Universal Truckers, Inc. for Hauling Services Of Millings so as to have no lapse in services while procurement process is completed.
Attachments:
EE.
AI-36584
Acceptance and approval to exercise the County's option to extend the first (1st) year of two (2) -one (1) year renewals with Mary Ann Peralez d/b/d Breath Test Services (Contract #C-11-231-02-21) for the "Administer and Supervise Alcohol Services-Hidalgo County with same rates, terms and conditions.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of February, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 26, 2013.
Signed this 26th day of February 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of February, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 26, 2013.
Signed this 26th day of February 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy