SPECIAL MEETING - MARCH 5, 2013
BE IT REMEMBERED, that on this 5th day of March A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING March 5, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve all items listed on the Consent Agenda, with the exception of item 8.E.
Vote: 5 - 0
NO ACTION taken on item 8.E.
- - - - - - - - - - - - - - - - -
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to rescind previous action.
Vote: 5 - 0
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of item 4.B & 8.E.
Vote: 5 - 0
Vote: 5 - 0
1.
AI-37446
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-37318
2013 - Co Wide Adm (1100)
Attachments:
B.
AI-37300
2013 - Visiting Judges (1100)
Attachments:
C.
AI-37387
2013 - Tax Office (1100)
Attachments:
D.
AI-37366
2013 - Veterans Office (1100)
Attachments:
E.
AI-37302
2013 - Facilities Management (1100)
Attachments:
F.
AI-37285
2013 - DBM Employee Benefits (2201)
Attachments:
G.
AI-37140
2013 - Texas A&M AgriLife Extension Service (1100)
Attachments:
H.
AI-37324
2013 - Sheriff's Office SCAAP Grant FY 2012 (1284)
Attachments:
I.
AI-37146
2013 - Sheriff's Office (1100)
Attachments:
J.
AI-37379
2013 - Sheriff's Office (1100)
Attachments:
K.
AI-37326
2013 - Sheriff's Office SCAAP Grant FY 2011 (1284)
Attachments:
L.
AI-37126
2013 - Sheriff's Office - Jail (1100)
Attachments:
M.
AI-37104
2013 - Health & Human Services Dept. (1293)
Attachments:
N.
AI-37152
2013 - Health & Human Services Dept. (1293)
Attachments:
O.
AI-37154
2013 - Health & Human Services Dept. (1100)
Attachments:
P.
AI-37114
2013 - Human Services (1100)
Attachments:
Q.
AI-37320
2013 - Human Services (1100)
Attachments:
R.
AI-37091
2013 - Purchasing Department (1100)
Attachments:
S.
AI-37129
2013 - Constable Pct 1 (1100)
Attachments:
T.
AI-37124
2013 - Constable Pct. 2 (1100)
Attachments:
U.
AI-37383
2013 – Pct. #2 Community Resource Center (1100)
Attachments:
V.
AI-37380
2013 - PCT. 2 PARKS (1100)
Attachments:
W.
AI-37170
2013 - Pct.2 CRC (1100)
Attachments:
X.
AI-37261
2013 - Pct.2 C.O.'s (1339)
Attachments:
Y.
AI-37382
2013 - PCT. 2 R&B (1200)
Attachments:
Z.
AI-37155
2013 - Pct #3 R&B (1200)
Attachments:
AA.
AI-37319
2013 - Pct. 4 Rd. Maint. (1200)
Attachments:
BB.
AI-37194
2013 - Pct. #4 Sanitation (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-37413
Precinct 1 CRC (1100):
Approval of 2013 interdepartmental transfer from Parks to CRC in the total amount of $1,230.00 for landscaping and bottled water expenditures.
Approval of 2013 interdepartmental transfer from Parks to CRC in the total amount of $1,230.00 for landscaping and bottled water expenditures.
Attachments:
B.
AI-37312
Pct. #2 BCAP:
Approval of 2013 interdepartmental transfer from Pct.2 BCAP Citriana Village Subdivision program no.154 to Pct.2 BCAP Rancho Escondido Subdivision program no.596 in the total amount of $13,950.00.
Approval of 2013 interdepartmental transfer from Pct.2 BCAP Citriana Village Subdivision program no.154 to Pct.2 BCAP Rancho Escondido Subdivision program no.596 in the total amount of $13,950.00.
Attachments:
C.
AI-37259
Pct#2 CO’s 2009 (1339):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2009 from program (038) to program (040) in the amount of $ 70,000.
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2009 from program (038) to program (040) in the amount of $ 70,000.
Attachments:
D.
AI-37172
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from Pct 2 Road Maintenance (program 006) to Pct 2 El Gato Road (program 051) in the amount of $933.08.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from Pct 2 Road Maintenance (program 006) to Pct 2 El Gato Road (program 051) in the amount of $933.08.
Attachments:
E.
AI-37167
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from Pct 2 Road Maintenance (program 006) to Pct 2 Administration (program 005) in the amount of $1,200.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from Pct 2 Road Maintenance (program 006) to Pct 2 Administration (program 005) in the amount of $1,200.
Attachments:
F.
AI-37376
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2013 interdepartmental transfer within CO2010A&B from Pct#4 New Shop (Program 075) to Pct#4 Linn San Manuel Brewster Park (program 124) in the amount of $175,000.00
Approval of 2013 interdepartmental transfer within CO2010A&B from Pct#4 New Shop (Program 075) to Pct#4 Linn San Manuel Brewster Park (program 124) in the amount of $175,000.00
Attachments:
G.
AI-37218
Pct. #4 Adm.:
Approval of 2013 interdepartmental trasfer from Pct. 4 Rd. Maint. (Program 007) to Pct. 4 Adm (Program 005) in the amount of $3,213.00.
Approval of 2013 interdepartmental trasfer from Pct. 4 Rd. Maint. (Program 007) to Pct. 4 Adm (Program 005) in the amount of $3,213.00.
Attachments:
4.
Interfund transfers:
A.
AI-37365
Transfers In-R&B Countywide (1100):
Approval of 2013 interfund transfer from Transfers Out-General Fund to Transfers In-R&B Co Wide in the amount of $139,429.93 to reduce the original transfer out to R&B.
Approval of 2013 interfund transfer from Transfers Out-General Fund to Transfers In-R&B Co Wide in the amount of $139,429.93 to reduce the original transfer out to R&B.
Attachments:
B.
AI-37416
Pct. 1 TXDOT (1315):
Approval of 2013 interfund transfer from Pct 1 Rd Maint (fund 1200) to TXDOT-US 83 Illumination (fund 1315, program 031) in the amount of $20,000.00 to fund lighting services for expressway 83 in the Pct. 1 area.
Approval of 2013 interfund transfer from Pct 1 Rd Maint (fund 1200) to TXDOT-US 83 Illumination (fund 1315, program 031) in the amount of $20,000.00 to fund lighting services for expressway 83 in the Pct. 1 area.
Attachments:
5.
Planning Department:
A.
AI-37330
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
6.
Membership Dues:
A.
AI-37056
Sheriff's Dept:
Approval to pay 2013 membership dues to Southwestern Border Sheriff's Coalition in the amount of $200.00 (Requisition # 231651) for Sheriff Guadalupe Trevino, with authority for the County Treasurer to issue check after review,audit and processing procedures are completed by County Auditor.
Approval to pay 2013 membership dues to Southwestern Border Sheriff's Coalition in the amount of $200.00 (Requisition # 231651) for Sheriff Guadalupe Trevino, with authority for the County Treasurer to issue check after review,audit and processing procedures are completed by County Auditor.
Attachments:
B.
AI-37321
Sheriff's Dept.:
Approval to pay 2013 membership dues and certification (Requisition #231909) to The National Narcotic Detector Dog Association, Inc. for Jaime Garcia and K9 Herby, Oscar Elizondo and K9 Indy and Armando Pena and K9 Bombix in the amount of $30.00 per team for membership dues, $25.00 per team for narcotic certification and $25.00 per team for police service dog certification, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay 2013 membership dues and certification (Requisition #231909) to The National Narcotic Detector Dog Association, Inc. for Jaime Garcia and K9 Herby, Oscar Elizondo and K9 Indy and Armando Pena and K9 Bombix in the amount of $30.00 per team for membership dues, $25.00 per team for narcotic certification and $25.00 per team for police service dog certification, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
C.
AI-37144
Sheriff's Dept:
Approval to pay 2013 membership dues to National Sheriffs' Association in the amount of $ 500.00 (Requisition # 231652) for Sheriff Guadalupe Trevino, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay 2013 membership dues to National Sheriffs' Association in the amount of $ 500.00 (Requisition # 231652) for Sheriff Guadalupe Trevino, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
7.
Budget & Management:
A.
AI-37103
1. Approval of reimbursement in the amount of $422,689.54 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/02/13 to 02/15/13.
2. Approval of wire transfer to cover claims paid.
| 02/02-08/13 | $139,776.71 |
| 02/09-15/13 | $282,912.83 |
| TOTAL | $422,689.54 |
Attachments:
B.
AI-37357
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2013 in the amount of $52,621.95 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2013 in the amount of $52,621.95 and requesting approval of wire transfer.
Attachments:
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-36783
Acceptance and approval of Request for Payment Application No. 2 in the amount of $13,110.96 from Holchemont, LTD, awarded contractor for the "Construction Of New Constable Building Precinct No. 1 Offices" and as certified for payment by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24.
Attachments:
B.
AI-37369
Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $7,099.90) as submitted by Raba Kistner Consultants, Inc. for Minnesota Rd. West Project, through Contract #C-12-212-09-11.
Attachments:
C.
AI-37249
Acceptance and approval (on a request through Sheriff's Office) for the continuation of the Polygraph Equipment Software and Instrumentation Software and Maintenance Services for the Polygraph Equipment as procured back in January of 2009 with Limestone Technologies Inc. to include through the processing of requisition #229418 into a purchase order in the amount of $1,100.00 for the purchase of three years of services (with no signed documents required by the vendor) including the purchase of any future hardware, software maintenance, technical support/updates/upgrades/licenses and any other pertinent related services through the life term of the equipment in place and thus avoid any work stoppage.
Attachments:
D.
AI-36897
Requesting approval of payment for the following invoices:
| Invoice # | Date | Amount |
| M170054 | 01/31/13 | $1,002.00 |
| M168222 | 11/30/12 | $6,696.25 |
| M169002 | 12/20/12 | $1,503.00 |
as submitted by HALFF ASSOCIATES, INC., in connecton to contract #C-11-291-01-24 for the purposes of: "Building Repairs/Renovation, Alterations and/or Additions to County Owned Buildings within Hidalgo County Precinct No. 4”--PROJECT: Installation Infrastructure Engineering, Drawings and Specifications for the Addition of Annex Structures/Three (3) Modular Buildings to the existing Hidalgo County Courthouse, under (WA#1 - PO# 681398)
E.
AI-36848
389th District Court:
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 3550X through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Court at Law #5 through Requisition # in the total amount of $93.48/month, effective upon approval.
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 3550X through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Court at Law #5 through Requisition # in the total amount of $93.48/month, effective upon approval.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of March , 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 5, 2013.
Signed this 5th day of March 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of March , 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 5, 2013.
Signed this 5th day of March 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy