SPECIAL MEETING - MARCH 12, 2013
BE IT REMEMBERED, that on this 12th day of March A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING March 12, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Court made a UNANIMOUS vote to approve all items on the Consent Agenda, with the exception of items 2.M, 2.P, 6.B, 9.B, and 9.D.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve item 2.M, subject to Agenda reading 2013 Transfer and not 2012. .
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve item 2.P, subject to Interdepartmental Transfer.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve item 9.B, subject to Purchase Order being modified.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve item 9.D, subject to legal review and proper insurances being received.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve item 6.B, subject to receipt of signed affidavit.
Vote: 4 - 0
1.
AI-37623
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-37524
2013 - Tax Office (1100)
Attachments:
B.
AI-37513
2013 - Sheriff's Office Federal Sharing - U.S. Department of Justice (1229)
Attachments:
C.
AI-37333
2013 - Sheriff's-Adult Detention Facility (1100)
Attachments:
D.
AI-37338
2013- Hidalgo County Sheriff's Office (1100)
Attachments:
E.
AI-37460
2013 - Elections Department (1283)
Attachments:
F.
AI-37442
2013 - Elections Department (1100)
Attachments:
G.
AI-37508
2013 - County Judge (1100)
Attachments:
H.
AI-37254
2013 - I.T. Dept. (1100)
Attachments:
I.
AI-37454
2013 - County Clerk's Office (1100)
Attachments:
J.
AI-37532
2013 - Auxiliary Court (1100)
Attachments:
K.
AI-37537
2013- WIC- NPAOP (1292)
Attachments:
L.
AI-37582
2013 - J.P. Pct. 4, Pl. 2 (1100)
Attachments:
M.
AI-37336
2013 2012 - County Court #1 (1100)
Attachments:
N.
AI-37464
2013 - Precinct 1 Rd Maint (1200)
Attachments:
O.
AI-37468
2013 - Precinct 1 Administration (1200)
Attachments:
P.
AI-37349
2013 - Pct. #2 (1200)
Attachments:
Q.
AI-37250
2013 - Constable Pct. #4 (1100):
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-37458
CO's 2010 A&B (1342):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010 A&B from program (031) Ebony Plaza to program (045) Morgue Facility in the total amount of $9,756.52
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010 A&B from program (031) Ebony Plaza to program (045) Morgue Facility in the total amount of $9,756.52
Attachments:
B.
AI-37601
Executive Office (1100):
Approval of interdepartmental transfer from Co Wide Adm-Contingency to Executive Office in the amount of $3,400.00.
Approval of interdepartmental transfer from Co Wide Adm-Contingency to Executive Office in the amount of $3,400.00.
Attachments:
C.
AI-37600
Co Wide Adm (1100):
Approval of 2013 interdepartmental transfer from Tx DPS to Co Wide Adm-Contingency in the amount of $3,400.00.
Approval of 2013 interdepartmental transfer from Tx DPS to Co Wide Adm-Contingency in the amount of $3,400.00.
Attachments:
4.
Planning Department:
A.
AI-37483
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
Right of Way - Permits:
A.
AI-37425
Sharland Water Supply:
1. A 12" PVC waterline to be encased within a 20" PVC casing to be located approximately 1431 ft. north of the intersection of Mile 6 Rd. and Glasscock Rd.
Melden & Hunt:
1. 8" PVC C900 DR18 water line crossing Las Milpas Road (60' R.O.W.) approximately 111.4' west of the centerline of Jackson Road (FM 2061) w/ 16" x 3/8" x 50 LF steel casing and bore.
1. A 12" PVC waterline to be encased within a 20" PVC casing to be located approximately 1431 ft. north of the intersection of Mile 6 Rd. and Glasscock Rd.
Melden & Hunt:
1. 8" PVC C900 DR18 water line crossing Las Milpas Road (60' R.O.W.) approximately 111.4' west of the centerline of Jackson Road (FM 2061) w/ 16" x 3/8" x 50 LF steel casing and bore.
Attachments:
6.
Membership Dues:
A.
AI-37301
Elections Dept:
Requesting approval to pay the 2013 and 2014 (2 year renewal) Election Center Blue membership dues in the total amount of $300.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting approval to pay the 2013 and 2014 (2 year renewal) Election Center Blue membership dues in the total amount of $300.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
B.
AI-37420
Hidalgo County:
Approval to pay Texas Association of Counties annual membership dues for County of Hidalgo with authority for County Treasurer to issue check after review, auditing and processing procedures are completed by County Auditor for the following:
Approval to pay Texas Association of Counties annual membership dues for County of Hidalgo with authority for County Treasurer to issue check after review, auditing and processing procedures are completed by County Auditor for the following:
| Vendor | Amount | Year | Acct.# | Req.# |
| TAC | $ 2,440.00 | 2013 | 3-1100-419-00-125-008-0-810 | 232238 |
7.
Budget & Management:
A.
AI-37497
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. claims paying account for claims paid by Tristar Risk Management for the period of February 16-28, 2013 in the amount of $89,081.07 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. claims paying account for claims paid by Tristar Risk Management for the period of February 16-28, 2013 in the amount of $89,081.07 and requesting approval of wire transfer.
Attachments:
8.
IT Department - Renan Ramirez:
A.
AI-37352
COMM. PCT. 4:
Authorization and approval to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
Authorization and approval to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
| Employee Name: | Employee ID: | Plan Description: | MDN: |
| Office Use | N/A | State of TX Local Digital Choice Share 500 Anytime Unl IN&N&W@ $34.99 | 956-289-0977 |
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-37559
Acceptance and approval of request for payment for the following invoices as submitted by S&B Infrastructure, LTD., project engineer for the "Raymondville Drain Project-County Wide" in connection with Contract #C-10-164-04-20-PO#642615:
a. U1445-13-$382,333.00 for Invoice period July 1, 2012 through Sept. 30, 2012
b. U1445-14-$220,870.00 for Invoice period Oct. 1, 2012 through Nov. 30, 2012
a. U1445-13-$382,333.00 for Invoice period July 1, 2012 through Sept. 30, 2012
b. U1445-14-$220,870.00 for Invoice period Oct. 1, 2012 through Nov. 30, 2012
B.
AI-37560
Acceptance and approval of request for payment application #cHID-22 in the amount of $ 49,980.41 submitted by Herrera & Hunt Inc., in connection with the "Baseball Park Lighting Project in Lopezville Pct. #2" Project amid PO#683499 as approved by CC on 10/30/2012 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor
Attachments:
C.
AI-37217
Public Defenders Office:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7120P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Public Defenders Office through Requisition #231671 in the amount of $233.38/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7120P copier through our membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Public Defenders Office through Requisition #231671 in the amount of $233.38/month, effective upon approval.
Attachments:
D.
AI-37538
Requesting approval to exercise the final - one (1) year options to extend/renew as provided in the current contract# C-10-069-03-30 for: "DNA Testing Lab Services” for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with ORCHID CELLMARK, INC.
Attachments:
E.
AI-37536
Acceptance and approval of request for payment of the following invoices with TEDSI Infrastructure Group under the following contracts with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed:
1. Invoice #20131458 in the amount of $98,291.07 amid Work Authorization #2-PO#686726-Contract #C-08-226-09-30
2. Invoice #20131459 in the amount of $9,571.28 amid Work Authorization #1-PO#617534-Contract #C-08-227-02-09
1. Invoice #20131458 in the amount of $98,291.07 amid Work Authorization #2-PO#686726-Contract #C-08-226-09-30
2. Invoice #20131459 in the amount of $9,571.28 amid Work Authorization #1-PO#617534-Contract #C-08-227-02-09
Attachments:
F.
AI-37516
Requesting that Commissioner's Court grant a "waiver" from Hidalgo County's adopted "Exiting Elected Official Expenditure Policy" (approved-11-27-12) including approval to issue full payment for the Purchase Orders with Invoices attached herein to Gateway Printing (4 items) totaling $6,090.33) and CDW (1 item) totaling $3,319.25 inasmuch as the incoming Tax Assessor Collector-Elect, Paul Villarreal, Jr. (was the Chief of Operations) under the exiting TAC-Hon. Armando Barrera, Jr. and thus recommended the purchase of items contained in POs so as to have a smooth and seamless transition for new term of office commencing 01-01-13.
Attachments:
G.
AI-37424
Requesting approval to exercise the additional one (1) year period term extensions (set forth below) for Hidalgo County, under the same rates, terms and conditions as provided in the current agreements for:
1. YODER ENTERPRISES, INC dba ADVANCED PAGING - "Pager and Pager Services" (on an as needed basis)
2. VSL d/b/a VIDEO SOUNDS & LIGHT, INC - "Repairs, Removal & Installation of Mobile Radios, Computers and Other Emergency Miscellaneous Equipment” (on an as needed basis)
1. YODER ENTERPRISES, INC dba ADVANCED PAGING - "Pager and Pager Services" (on an as needed basis)
2. VSL d/b/a VIDEO SOUNDS & LIGHT, INC - "Repairs, Removal & Installation of Mobile Radios, Computers and Other Emergency Miscellaneous Equipment” (on an as needed basis)
Attachments:
H.
AI-37404
Seeking ratification of fully executed Change Order No. 1 reflecting an increase in driveway and sanity sewer adjustments resulting in an increase of $15,576.33 with contractor Asago, LLC dba Asago Construction for Rancho Escondido Subdivision, Pct. No. 2 as submitted through project engineer R. Gutierrez Engineering Corporation (C-CAP-12-206-10-23).
I.
AI-37358
Requesting authority to enter into an annual software support renewal agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor DLT Solutions, Inc. contract DIR-SDD-1697 for the Planning Department through the following requisition #232327. Effective: 4/27/2013 – 4/26/2014 (3-1100-419-10-210-001-0-336).
Attachments:
J.
AI-37277
Requesting approval of payment for Invoice No. 20121412 in the amount of $1,878.42 (Pct 1, 3rd Call, Mid Valley Estates Subdivisions) as submitted by project engineer TEDSI Infrastructure Group.
Attachments:
K.
AI-37253
Approval to add additional and/or delete fuel card(s) and/or driver(s) for:
1. Health & Human Services - Add Fuel Card User
2. Health & Human Services - Delete Fuel Card Users
1. Health & Human Services - Add Fuel Card User
2. Health & Human Services - Delete Fuel Card Users
L.
AI-37455
Acceptance, and approval of Invoice No. 1 (Reimbursable) in the amount of $2,621.85 from Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st and 2nd floors) Project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed. (C-08-131-08-07)
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of March, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 12, 2013.
Signed this 14th day of March 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of March, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 12, 2013.
Signed this 14th day of March 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy