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SPECIAL MEETING - MARCH 20, 2013

BE IT REMEMBERED, that on this 20th day of March A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:

HONORABLE RAMON GARCIA

HONORABLE A.C CUELLAR, JR

HONORABLE HECTOR "TITO" PALACIOS

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS		 HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
March 20, 2013
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call
All members of the Court were counted present, with the exception of Commissioner Flores.
 
2.
 
Pledge of Allegiance

Judge Garcia led the Court and Audience in Prayer.
 
3.
 
Prayer
Virginia Townsend led the Court and Audience in Prayer.
 
4.
 
Approval of Consent Agenda
The Court moved to approve the Consent Agenda at this time.
 
5.
 
Open Forum
-Lydia Jefferies asked for assistance with repairs to her mobile home.
-Opal Billman discussed her community property and her false imprisonment on her property.
-Virginia Townsend expressed concerns with item 9.D. and 23.A.6.
-Frank Traver talked about the Department of Energy Grant and the Commuter Rail Feaseability Study.
-Oscar Montoya began to provide the Court an update on the Water Reclamation. Judge Garcia asked that an item be placed on the agenda for next week to further discuss this item.
 
6.
 
County Judge's Office:
 
A.
 
Report on bills before the Texas Legislature of interest to Hidalgo County

Rick Alvarez provided the Court an update on HB 1000/ SB 24 as it pertained to the UTPA and UTB merger, the creation of the Medical School and SB 1426 which pertains to the appointment of the County Auditor by members of the Commissioners Court and District Judge's.
 
B.
AI-37684
Authorization for the County Judge to sign a letter of Modification to the Grant Period of Performance to the United States Department of Energy regarding the Energy Efficiency Block Grant Project

NO ACTION taken on this item.
View Agenda Item
 
C.
AI-37704
Requesting approval to apply for funding from the 2013 Justice and Mental Health Collaboration Program, Category I: Planning

Judge Ricardo Rodriguez, 92nd District Court, along with others, came before the Court to explain the increase in individuals with mental illness that have come before his Court. He explained how this program may help individuals with mental illness get the help they need in addition to saving the County money. Judge Rodriguez used Bexar County as an example on how their Mental Court deals with individuals with mental illness.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
D.
AI-37714
Authorization to submit the Historic Hidalgo County Courthouse Plan to the Texas Historical Commission for review, comment, and approval.

View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to submit the Historic Hidalgo County Courthouse Plan to the Texas Historical Commission.

Vote: 4 - 0

Attachments:
 
7.
 
Executive Officer - Valde Guerra:
 
A.
 
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement

NO ACATION taken on items 7.A.1 & 2.
 
B.
 
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors

NO ACTION taken on this item.

2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects

Oscar Garza came before the Court to explained that modifications were needed to the modulars, for the use of the Courts, and that this would be possible through a betterment allowance which was designated for unforseen situations to the modulars under the original Purchase Order. Mr. Garza further stated that funding for Phase I has been exhausted and that the County now has to adhere to the Beautification Code from the City of Edinburg, in addition to being compliant with the City Fire Marshals, being ADA compliant, security issues, etc., which has prompted additional costs for which the County has to comply with.

Discussion continued on the timeline of completion and purchase amount. Mr. Garza then asked that the Commissioners' Court approve the use of the $45,000.00 betterment allowance for the modifications for the Courtrooms. Valde Guerra clarified that they would bring back an appropriate action item next week for approval through Commissioners' Court to include what is being discussed today.

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to direct Mr. Garza to keep working and proceed with what they have to do.
Vote: 4 - 0


3) Emergency situations occurring since last agenda meeting

NO ACTION taken on this item.
 
C.
AI-37430
Texas A&M AgriLife Extension Service:
Requesting authorization for Barbara Storz to travel to Washington D.C. on April 22-26, 2013 for the Review for the Community Foods Review Group of National Institute of Food and Agriculture (NIFA), Institute of Food Safety and Nutrition (IFSN).

Rey Eufracio for the Record: This individual is going to travel to Washington D.C. She's not a County employee, however; the County supplements the salary of this individual. This individual, apparently, is gonna make a presentation in Washington and receive payment for doing that. There's no policy, that I can see, in the County, how to treat those instances. We got an opinion from Assistant District Attorney indicating that the employee is not a County employee, there's no County funds involved, therefore; everything is in order.

Ms. Josie Ramirez, Assistant District Attorney,  explained that the Auditor's Office did raise an issue about whether Ms. Storz could receive the Honorarium from the Federal Government. Ms. Ramirez recommended that the Court take no position on that particular situation since her salary is primarily paid by the State. In addition, Ms. Ramirez stated that there is no policy in place and that she didn't believe that Ms. Storz would be in violation of any statute if she does. 

Judge Garcia then asked if the Court had the authority to move to authorize Ms. Storz to travel. Ms. Ramirez replied, "Yes you do". She reiterated that the Court was merely being advised of her travel and that NO funding from the County is being required. 
 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
D.
AI-37626
Approval to accept settlement check from Travelers Insurance Company in the amount of $8,080.60 to settle total loss auto accident with County vehicle. (Sheriff's Office) 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
8.
 
Constables:
 
A.
AI-37447
Constable Precinct #3 - LBSP (1284):
1. Approval to accept Local Border Security Program FY 2013 (LBSP-13) Grant Award No: LBSP-13-27 in the amount of $40,000.00 from the Texas Department of Public Safety, Texas Ranger Division for the period of January 1, 2013 to August 31, 2013.
2. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2013 (LBSP-13).
3. Approval to appropriate funds from the LBSP grant award in the amount of $40,000.00.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 8.A.1, 2 & 3.

Vote: 4 - 0 - Unanimously

Attachments:
 
B.
AI-37488
Constable Pct. 3 (1257):
Approval of 2013 appropriation of funds from the US Treasury (Equitable Sharing fund 1257) for the Constable Pct. 3  in the amount of $10,000.00.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
C.
AI-37481
Constable Pct. 3- Invest. HB 65 (1230):
Consideration and approval of 2013 appropriation of funds for the Constable Pct. 3 Investigation HB65 in the amount of $4,621.19.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
D.
AI-37450
Constable Pct. #3 (1100):
Requesting approval to process payment of the following invoice as a claims to Mission Quick Lube, Inc., with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:

Invoice
Date		 Invoice
No
Amount
Req.
01/30/13 3631758 $83.65 232872
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
9.
 
Human Resources - Esther Cortez:
 
A.
AI-37539
Purchasing Department (1100):
1.  Approval of the following personnel actions:

Action Position Title Slot # Budgeted Salary
Delete Buyer II 0016 39,108.00
Delete Administrative Assistant II 0020 31,045.00
Delete Surplus Specialist 0022 31,404.00
Delete Clerk II 0026 22,303.00
Create  Inventory Specialist V 0032  43,284.00 
Create  Purchase Order Specialist III 0033  40,078.00
Create  Surplus Specialist II 0034  34,360.00 


On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0

2.  Requesting permission to advertise/hire for the following full time positions:

Position Title Slot # Salary
Inventory Specialist  V 0032 43,284.00
Purchase Order Specialist III 0033 40,078.00
Surplus Specialist II 0034 34,360.00

3.  Approval of revised salary schedule.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 9.A.2 & 3.

Vote: 4 - 0 - Unanimously

Attachments:
 
B.
AI-37453
Health and Human Services (1100):
1.  Approval of the following personnel actions:

Action Dept/Pgm# Slot # Position Title Budgeted Salary
Delete 340-001
Admin.		 0027 Family Planning Aide 26,014.00
Delete 340-001
Admin.		 0033 Eligibility Specialist I  24,929.00
Delete 340-003
Clinics		 0041 Clerk III  26,014.00
Create 340-001
Admin.		 0051 Medical Technician II  26,014.00
Create 340-001
Admin.		 0052 Clerk II  24,929.00
Create 340-003
Clinics		 0133 Billing Specialist III  26,014.00


On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0

2. Requesting permission to advertise/hire for the following full time positions:

Position Title Slot No. Dept/Pgm# Budgeted Salary
Medical Technician II 0051 340-001
Admin.		 26,014.00
Clerk II 0052 340-001
Admin.		 24,929.00
Billing Specialist III 0133 340-003
Clinics		 26,014.00

3.  Approval of the revised salary schedules.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 9.B.2 & 3.

Vote: 4 - 0 - Unanimously

Attachments:
 
C.
AI-37499
Health and Human Services Dept. (1100)
Requesting permission to advertise and hire for the following vacant positions:

Program Slot # Position Title Salary
Health Clinics (340-003) 0025 Licensed Vocational Nurse II 44,794.00
Health Clinics (340-003) 0031 Billing Specialist IV 32,864.00
Human Services (240-001) 0011 Eligibility Specialist II 28,094.00
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
D.
AI-37679
Pct. 3 Rd Maintenance (1200):
1.  Approval to delete the following vacant full time position:
 
Slot # Position Title Budgeted Salary
0092 Administrative Assistant IV $42,000.00

2.  Approval of salary adjustment for the following full-time position due to increase in job responsibilities as a result of elimination of the Administrative Assistant IV position:

Slot # Position Title Current
Budgeted Salary		 Proposed
Adjusted Salary		 Total Adjustment/
Increase
0087 Clerk III $28,840.00 $42,000.00 $13,160.00

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0


3.  Approval to create the following full time position:
Slot # Position Title Proposed Salary
0095 Maintenance I $28,000.00

4.  Approval of revised salary schedule. 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 9.D.3 & 4.

Vote: 4 - 0 - Unanimously

Attachments:
 
10.
 
Sheriff's Office:
 
A.
AI-37451
Sheriff (1100) / Courthouse Security (1241)
1.  Approval of employee transfer as follows, pursuant to Section 3.49 of the Civil Service Commission Rules:

     FROM   TO
Emp. # Position/Title Dept. No./Name Slot # Budgeted Salary Dept. No./Name Slot # Budgeted Salary
051594 Sergeant Sheriff
(280-001)		 0038 $52,508.00 Courthouse Security
(125-032)		 0002 $52,508.00
083666 Sergeant Courthouse Security
(125-032)		 0002 $52,508.00 Sheriff
(280-001)		 0038 $52,508.00

2.  Approval of intradepartmental transfer.
3.  Approval of revised salary schedules.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 10.A.1, 2 & 3.

Vote: 4 - 0 - Unanimously

Attachments:
 
B.
AI-37477
Presentation and discussion of the 2012 Racial Profiling Report as presented by the Hidalgo County Sheriff's
Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
11.
 
Tax Office - Paul Villarreal:
 
A.
AI-37427
1.  Approval to transfer auto allowance in the amount of $1,500.00 from slot #0028 to slot #0041 and pay allowance to employee #084255 effective next full pay period.
2.  Approval of revised salary schedule.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 11.A & B.

Vote: 4 - 0 - Unanimously

Attachments:
 
12.
 
Health & Human Services Department - Eddie Olivarez
 
A.
 
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures

NO ACTION taken on this item.
 
B.
 
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan

NO ACTION taken on this item.
 
C.
AI-37422
Requesting approval of the Interlocal Cooperation Agreement between Texas A & M University and Hidalgo County.  The purpose of the Agreement is to provide Basic Disaster Life Support and Advanced Disaster Life Support training. 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
D.
AI-37467
1.  Approval to process the following invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Vendor Account No. Billing Date Amount
ATT 956-383-0111-942-9 Feb 19, 2013 $101.08
ATT 956-262-1141-273-7 Feb 23, 2013 $460.47
ATT 57407-805227770 02/03/2013 $42.53
Verizon 10-5492-2863047639-10 01/01/13 $287.66
Verizon 10-5492-2863047639-10 02/01/13 $285.67
Verizon 10-5492-2863047639-10 03/01/13 $285.67

2.  Approval to add the following account and phone lines to ATT Contract DIR-TEX-AN-NG-CTSA-005.
Account Number Phone Line
Corporate ID Invoice Ban  
57407 805227770 956-968-0085
57407 805227770 956-968-7541
57407 805227770 956-968-7542
57407 805227770 956-969-8332
57407 805227770 956-969-8470
57407 805227770 956-969-8471
 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 12.D.1 & 2.

Vote: 4 - 0 - Unanimously

Attachments:
 
E.
AI-37482
Approval to process payment of claim for telephone services (Verizon Southwest Inc. Vendor # 251577) for Weslaco Clinic Account # 10 5492 2821135867 03 in the amount of $158.54 (Requisition No 00231977) for dates of services February 28, 2013 - March 27, 2013.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
F.
AI-37496
Requesting approval of the Data Use and Service Agreement between the University of Pittsburg - Of the Commonwealth System of Higher Education and Hidalgo County.  The purpose of the Agreement is to provide access to relevant data for the purpose of public health surveillance. 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
G.
AI-37500
Approval to process the following invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Vendor Account No Invoice No. Amount
Ground Control Systems GC020392 I-94300 $279.00
Ground Control Systems GC020392 I-94578 $279.00
    Total $558.00

Commissioner JOSEPH PALACIOS stepped away.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
H.
AI-37507
Requesting approval to continue to participate with the Texas Infertility Prevention Project for an additional year.  The TIPP state project is to promote the prevention of std-related infertility in women. 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0

Attachments:
 
I.
AI-37531
Requesting approval of the Public Health Emergency Preparedness grant contract amendment #2013-041204-004A.  The purpose of the Amendment is to revise the General Provisions to include potential need for utilization of 5% for public health emergencies and / or training.  The effective date of this Amendment is 03/20/13.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
J.
AI-37630
1.  Discussion and/or action on pending IGT transfer for Hidalgo County Fiscal Year 2011 as per the attached document prepared by the County Auditors office.

Eddie Olivarez came before the court requesting funding for the Indigent Health Care Program for years 2011 and 2012. Questions arose in regards to the legal circumstances of repaying monies that is owed from past budget years.
Steve Crain, Legal Counsel, believes that the County is obligated to pay what is owed due to an unforseen circumstance and recommended a Budget Amendment. Sergio Cruz, Budget Officer, then suggested placing an item on the Agenda to cover the required $8 Million in addition to the amounts that was deficient in year 2011 and 2012. Mr. Crain will be providing Mr. Eufracio, County Auditor, a formal legal opinion to ease his concerns. The Court requested an action item on the upcoming Agenda to pay these funds.

NO ACTION taken on this item.


2. Discussion and/or action on pending IGT transfer for Hidalgo County Fiscal Year 2012 as per the attached document prepared by the County Auditors office.

Mr. Olivarez asked the Court to reserve the funds in account number 2-1100-202-00-000-017-0-000 to pay what was due in 2011 and 2012. Mr. Eufracio explained that those funds had lapsed into the Fund Balance. In addition, he expressed concern on only paying for IGT purposes and not being able to pay the hospitals directly. Again, he asked that legal counsel provide him with a formal legal opinion on this matter. An Agenda Item will be brought back for review and possible action next week. 

NO ACTION taken on this item. 
View Agenda Item
Attachments:
 
13.
 
Urban County - Diana Serna:
 
A.
AI-37443
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase one (1) computer work station for the Library. Purchase will be made from Library Interiors of Texas (contract # 337-10) an approved vendor through Hidalgo County’s membership and participation with State of Texas Buy Board. The total amount of purchase including installation is $5,044.30 (quote attached) for the Mercedes Library funded thru FY 25 (2012) Mercedes – Public Service (general) line item.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
B.
AI-37444
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase three (3) computers for the Mercedes Library. Purchase will be made from Dell (contract # DIR-SDD-890-TX) an approved vendor through Hidalgo County’s membership and participation with TPPS-DIR. The total amount of computer equipment is $2,298.00 (quote attached) for the Mercedes Library funded thru FY 25 (2012) Public Service (general) line item.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
C.
AI-37574
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional architectural services;

On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0

Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) architectural firms from the County’s approved “pool” as graded and evaluated by the Hidalgo County Precinct No. 4, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 21, 22, 23 & 25 (2008, 2009, 2010 & 2012) Precinct No. 4 Parks, Recreational Facility Improvement funds.
Professional Service Firm Grade Ranked
Mata & Garcia Architects, LLP 96.00  1
GMS Architects 93.67  2
Naismith Engineering Corporation 88.67  3


On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 3 - 0

2. Authority to negotiate a professional architectural service contract with the No. 1 ranked firm of  Mata & Garcia Architects, LLP   for the provision of architectural services for an Urban County Program Year 21, 22, 23, &25 (2008, 2009, 2010 & 2012) Precinct No. 4 Parks, Recreational Facility Improvements project – Complete development of Sunflower Park.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
D.
AI-37583
Requesting authority to enter into a 36-month lease thru County’s membership with State Awarded vendor Ricoh Corporation thru contract: DIR-SSD-1674 for two digital copier printers. The lease payment in the amount of $883.24/month includes maintenance plan with consumables for the two copiers.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approvl.

Vote: 3 - 0 - Unanimously

Attachments:
 
E.
AI-37584
Appointment of one (1) Board of Director to Hidalgo Willacy Housing Finance Corporation to replace Joel Quintanilla
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to replace former Commissioner Joel Quintanilla and appoint Commissioner A.C. CUELLAR, JR. to the Hidalgo Willacy Housing Finance Corporation.

Vote: 4 - 0

Attachments:
 
F.
AI-37588
1. Rescind action taken on 1/22/2013 that approved the Interlocal Cooperation Agreement and Project between Hidalgo County and Hidalgo County Irrigation District No.6 for the provision of 21 irrigation crossings for Precinct No.3 street improvements, utilizing CDBG YR 24 (2011) funds in the amount of $46,305.00;

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0

2. Acceptance and approval of a revised Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Irrigation District No. 6 for the provision of 21 irrigation crossings for Precinct No.3 street improvements, utilizing CDBG YR 24 (2011) funds in the amount of $46,305.00; 

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0

3. Acceptance and approval of a revised Interlocal Cooperation Agreement Project: provision of the installation of 21 irrigation crossings on Mile 2 for the Precinct No.3 street improvements in Precinct No. 3, utilizing CDBG YR 24 (2011) funds in the amount of $46,305.00. 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
14.
 
Elections Administration - Yvonne Ramon:
 
A.
AI-37644
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners.

Yvonne Ramon informed the Court that Dorothy Kennedy, along with two Lubbock County Commissioners, have agreed to meet  with the Hidalgo County Commissioners' Court in mid April to discuss the vote centers. This will be the first vote center committee meeting and will take place in Pct. 3, Breyfogle Pavilion.

Ms. Ramon did confirm that these members have already been appointed 

NO ACTION taken on this item.
View Agenda Item
Attachments:
 
15.
 
WIC - Norma Longoria:
 
A.
AI-37609
WIC (1292):
1. Approval of Amended WIC Contract# 2013-042599-001A between Hidalgo County Health and Human Services WIC Program and The Department of State Health Services (DSHS) to extend the contract period thru September 30, 2013.

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0

2. Authorization for the County Judge to sign amended WIC contract(s) 2013-042599-001A. 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
16.
 
Right of Way - Joe Pena:
 
A.
AI-37620
Consideration and approval to grant AEP Texas Central Company to utilize existing easement to install additional facilities to serve new Headstart building located at 1208 Paula St, Palmview, Texas and authorization for County Judge to execute AEP Texas Central Company letter dated February 19, 2013 evidencing approval of same.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
17.
 
Planning Department - Raul Sesin:
 
A.
AI-37551
Requesting approval for the County Treasurer to issue a check in the amount of $96.00 for the recording fee of the Hidalgo County Precinct No. 1 Constable Office Subdivision
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
B.
AI-37634
On behalf of the Urban County Program (UCP) the Hidalgo County Planning Department is requesting consideration and approval of the following:

1.  Authorizing the submission of an "Identification of Colonia" request to the Texas Water Development Board (TWDB),  to ensure the inclusion of Salazar Subdivision within the 2012-2013 Colonia Economically Distressed Areas Program (CEDAP) fund application in the amount of $500,000.00,  designating Salazar Subdivision as an officially "Identified Colonia" in which the subdivision will be provided an "M Number"and be included within the list of Hidalgo County's identifiable colonias, and

2.  Authorizing the County Judge to sign any and all documents associated with the County's submission of the Identification of Colonia request to the Texas Water Development Board.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 17.B.1 & 2.

Vote: 4 - 0 - Unanimously

Attachments:
 
18.
 
Precinct #1 - Comm. Cuellar:
 
A.
AI-37613
Authorization of appointment to the Hidalgo County Emergency Services District No. 1
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to appoint James A. Voss to the Hidalgo County Emergency Services District No. 1.

Vote: 4 - 0 - Unanimously

Attachments:
 
B.
AI-37616
Authorization of appointment to the MHMR Board
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to reappoint Joe Rodriguez to the MHMR Board.

Vote: 4 - 0

 
19.
 
Precinct #2 - Comm. H. Palacios:
 
A.
AI-37697
Pct. 2 Road Maintenance (1200):
1. Approval to create the following full-time position:

Department Slot No. Position Title Budgeted Salary
Road Maintenance 0094 Construction Inspector $40,078.00

2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve items 19.A.1, 2 & 3.

Vote: 4 - 0 - Unanimously

Attachments:
 
20.
 
Precinct #3 - Comm. Flores:
 
A.
AI-37431
Requesting approval to process the following invoices as a claim with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.

Vendor Invoice #  Date  Amount
Mobile Relays Partners, LTD AIR0030691 11-01-2012 $1161.83
Mobile Relays Partners, LTD AIR0030999   01-01-2013 $1161.83 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
21.
 
Precinct #4 - Comm. J. Palacios:
 
A.
AI-37686
Discussion, consideration and approval for executed, notarized Warranty Deed in favor of Hidalgo County, Texas transferring ownership of 2.50 acres of land for the purpose of providing a site for erection of a multipurpose facility to be used for emergency services
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
22.
 
Budget & Management - Sergio Cruz:
 
A.
AI-37718
Discussion and action of Economically Disadvantaged County (EDC) Program Application and Affidavit from 0.32 Mi N of US 83 to FM 1924 CSJ: 0921-02-301.

NO ACTION taken on this item.
View Agenda Item
Attachments:
 
B.
AI-37705
Discussion of Courthouse Financing

NO ACTION taken on this item.
View Agenda Item
 
C.
 
Budget Appropriations:
 
1.
AI-37639
Tax Office Special Vehicle Inventory (1246):
Approval of 2013 appropriation of funds in the amount of $76,870.55 to fund various operating expenditures.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
2.
AI-37494
County Clerks Record Archive (1100):
Approval of 2013 appropriation of funds for County Clerks Record Archive in the amount of $599,500.00 to fund the "Restoration and Preservation of Hidalgo County Clerk’s Historical Record Books" project.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
3.
AI-37713
2013 Pct. 1 Rd. Maint (1200):
Approval of 2013 appropriation of funds for Pct. 1 Rd. Maint, program #005, in the amount of $60,000.00 to fund fuel expenditures for the months of March & April 2013.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
23.
 
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
 
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
2.
 
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods

NO ACTION taken on items 23.A.1 & 2.a, b & c.
 
3.
AI-37396
Presentation of tabulation for action by CC to award to multiple vendors that submitted the lowest bid by category/item and meeting all specifications and requirements with approval to contract to multiple vendors for "Pipes (Reinforced Polyethylene Pipe, Corrugated PVC Storm Sewer Pipes, Corrugated Steel Storm Sewer & Plumbing Pipes and Additional Miscellaneous Items) for RFB No. 2013-064-02-27-YZV 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the multiple award to Contech Engineered Solutions, Ferguson Supply Waterworks and HD Supply Waterworks.

Vote: 4 - 0

Attachments:
 
4.
AI-37440
Requesting authority to advertise (RFP) for the provision of Consulting Services to develop a new Hazard Mitigation Action Plan for Hidalgo County with approval of procurement packet

NO ACTION taken on this item.
View Agenda Item
Attachments:
 
5.
AI-37669
a. Approval to rescind action taken by Commissioners Court on March 05, 2013 Agenda Item #36874(a) for the acceptance, approval to award the best valued proposal to Facilities USA, LLC for project:  "Concrete Work and Water Line Improvements to Constable Pct. 1 Building (Project #2013-032-01-16-MSS) due to vendor not being in compliance with contract;

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to rescind previous action.
Vote: 4 - 0

b. Authority to review, consider and negotiate with the second JOC proposal received from  Herrera and Hunt for possible acceptance and action/award by CC; or, if necessary,

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0

c.  Requesting authority to request proposals from JOC awarded vendors.

NO ACTION taken on this item.
View Agenda Item
Attachments:
 
6.
AI-37667
A.  Nomination from Hidalgo County approved "pool" of Architectural Services Providers of at least three (3) firms (as required through County's professional services selection protocol) architectural firms for the Schematic Design Phase for a New Hidalgo County Courthouse Facility;

Martha Salazar, Purchasing Agent, made a clarification in response to Ms. Townsend's concern under Open Forum. Ms. Salazar explained that the schematic design has never been engaged nor has it been paid for. She further clarified that there may have been some confusion with the engagement of a firm to create, develop and present a Master Plan. She stated that in late 2012, the County did engaged with an architectural firm for the entire Courthouse Complex on all phases of the design and construction but did not continue with project due to funding not being in place. Since then, the pool for the architectural firm expired in February 2013.

Sergio Cruz, Budget Officer, explained that currently, funding is not in place but monies may be obtained from other existing projects projects.

Yolanda Chapa and Judge Garcia explained that the City of Edinburg is willing to participate in the cost of the schematic design and construction up to approximately $20 million of cost. Judge Garcia and Commissioner Joseph Palacios provided some options as to where funds may be taken from for construction of the new Courthouse. Judge Garcia directed Mr. Cruz to start reserving monies aside for the Courthouse Construction Fund.


On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to nominate Alcocer Garcia & Associates, ERO, Gignac & Associates and Dannenbaum Engineering for the Schematic Design Phase for a new Hidalgo County Courthouse Facility.
Vote: 4 - 0


B.  Selection and assignment of Evaluation Committee for the grading/scoring of nominated architectural firms;

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS to approve Raul Silguero (Pct. 2), Yolanda Chapa (County Judgte's Office) and Marcos Lopez (Pct. 4).
Vote: 4 - 0

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the assignment of Domingo Villareal (Pct. 3) by Commissioner Flores via telephone.
Vote: 4 - 0


C. Authority to advertise a Project Specific Request for Qualifications for the engagement of an architectural firm for the development of the Schematic Design Phase for a New Hidalgo Courthouse Facility.

NO ACTION taken on this item.
View Agenda Item
Attachments:
 
B.
 
Pct. 2
 
1.
AI-37435
Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress for -Hidalgo County Precinct No. 2-“Minnesota Road West of I Road Paving and Drainage Improvements Project”(C-12-273-12-28), requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
View Agenda Item
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval with Raul Silguero as designee for Pct. 2.

Vote: 4 - 0 - Unanimously

Attachments:
 
C.
 
Pct. 3
 
1.
AI-37719
 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 4 - 0 - Unanimously


b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional surveying services at Penitas Landfill project; 
 
TOTAL HINOJOSA ENGINEERING, INC. R. GUTIERREZ ENGINEERING CORP.
QUINTANILLA, HEADLEY, AND ASSOC.
EVALUATOR 1 99 94 93
RANKING 1  2  3 


On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Court made a UNANIMOUS vote to approve in the order of their scores.
Vote: 4 - 0 - Unanimously

c. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of    Hinojosa Engineering, Inc.     for: the provision of professional surveying services at Penitas Landfill project. 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
2.
AI-37511
Acceptance of sole bid received and approval of Order Confirming Sale document for request for bids for "Sale of Real Property"-Pct. 3. (Bid No.: 2013-026-02-27-CGA).
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the sole bid received by Dr. Sonia Trevino.

Vote: 3 - 0 - Unanimously

Attachments:
 
D.
 
Pct. 4
 
1.
AI-37393
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0 - Unanimously

B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional architectural service providers for the Linn –San Manuel Emergency Services Project located in Pct No. 4;
 
Evaluator Negrete & Associates Naismith  Engineering Company Mata & Garcia Architects
Evaluator 96 95 98
Ranking  2 3  1 

 On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve in the order of their scores. 
Vote: 3 - 0 - Unanimously


C. Authority for the Purchasing Department to negotiate a professional architectural services contract with the No. 1 ranked firm of       Mata & Garcia Architects      for: the provision of professional architectural services for Linn – San Manuel Emergency Service project located in Pct No. 4.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0

Attachments:
 
2.
AI-37485
Requesting approval for payment of invoice no. 11846 for Dubose Interests dba Performance Grade Asphalt through PO No. 682505 dated 10/16/12 in the amount of $6,550.40 for the purchase of MS-1 Emulsifed Asphalt through Hidalgo County contract (E-12-254-09-25).
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
3.
AI-37690
A.  Requesting approval of the final negotiated Professional Engineering Services Agreement (approved for negotiations by CC on 01/15/13) with HALFF ASSOCIATES, INC. for: “Building Repairs/Renovations, Alteration and/or Additions to County Owned Buildings” (on an as needed basis), utilized by various departments for projects located within Hidalgo County Precinct #4 area. 

On motion byCOMMISSIONER, PCT. 4 JOSEPH. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve in the order of their scores.
Vote: 3 - 0 - Unanimously


B.  Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of appraisal services for: The Fair Market Value Appraisals in connection with the Acquisition of Land, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 4" (on an as needed basis) and (as selected for negotiations through County's protocol from the "POOL" of Appraisers by C.C. on 01/15/13). 
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
E.
 
Constables
 
1.
AI-37687
Approval to purchase One (1) new or newer 2013 Dodge 1500 Quad through County's membership/participation with HGAC (Houston-Galveston) awarded vendor, Dallas Dodge-Chrysler-Jeep (Contract #VE11-11a) in the amount of $41,817.36 which includes a $600.00, but not limited to administration fee's & delivery for project #2013-108-OGG
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
F.
 
Health & Human Services Dept.
 
1.
AI-37510
Acceptance of sole bid received and approval of contract for the request for bids for: "Additional Laboratory Services" for Hidalgo County Department of Health and Human Services - Bid No.: 2013-040-02-13-CGA.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the sole bidder, Quest Diagnostics.

Vote: 3 - 0 - Unanimously

Attachments:
 
G.
 
Co. Wide
 
1.
AI-37459
Approval and action to reject bids received for:"Hidalgo County- Welding Supplies and Other Misc. Items" Bid No. 2013-015-02-27-MEG, as bidding vendors did not meet specifications with authority to re-advertise.
View Agenda Item
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to reject all bids received and re-advertise.

Vote: 3 - 0 - Unanimously

Attachments:
 
24.
 
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 3 - 0
 
A.
 
Real Estate Acquisition
 
B.
 
Pending and/or potential litigation
 
C.
AI-37702
T-1907-09-H, Pharr-San Juan-Alamo Independent School District and South Texas College, Et Al v. Reynaldo Ortiz
View Agenda Item
 
D.
AI-37706
Potential Litigation - Electric Service Provider (Reliant) Sales Agreement
View Agenda Item
 
E.
AI-37709
Claim of Feliciano Ramos
View Agenda Item
 
F.
AI-37711
Claim of Alfredo Villanueva

NO ACTION taken on items 24. A through F.

View Agenda Item
 
25.
 
Open Session:
 
A.
 
Real Estate Acquisition and appropriation for same

NO ACTION taken on this item.
 
B.
 
Pending and/or potential litigation

NO ACTION taken on this item.
 
C.
AI-37703
T-1907-09-H, Pharr-San Juan-Alamo Independent School District and South Texas College, Et Al v. Reynaldo Ortiz

NO ACTION taken on this item.
View Agenda Item
Attachments:
 
D.
AI-37707
Potential Litigation - Electric Service Provider (Reliant) Sales Agreement

As per Valde Guerra, this item will be brought back within the next couple of weeks.

NO ACTION taken on this item.
View Agenda Item
 
E.
AI-37710
Claim of Feliciano Ramos

NO ACTION taken on this item.
View Agenda Item
 
F.
AI-37712
Claim of Alfredo Villanueva

NO ACTION taken on this item.

View Agenda Item
 
26.
 
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed

NO ACTION taken on this item.
 
27.
 
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed

NO ACTION taken on this item.
 
28.
 
Adjourn
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to Adjourn.

Vote: 3 - 0 - Unanimously

There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 20th day of March, 2013

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Priscilla Torres, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 20, 2013.

Signed this     25th    day of    March    2013




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Priscilla Torres, Deputy