SPECIAL MEETING - MARCH 20, 2013
BE IT REMEMBERED, that on this 20th day of March A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING March 20, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve all items listed on the Consent Agenda, with the exception of item 2.A., 2.B., 3.A., and 6.A.
Vote: 4 - 0
NO ACTION taken on items 2.A., 2.B., 3.A. and 6.A.
1.
AI-37760
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-37715
2013 - 2009B&C CO's (1341)
Attachments:
B.
AI-37724
2013 - Co Wide Adm (1100)
Attachments:
C.
AI-37695
2013 - Constable Pct. #4 (1100)
Attachments:
D.
AI-37716
2013 - Public Defenders (1100)
Attachments:
E.
AI-37429
2013 - Adult Detention Facility (1100)
Attachments:
F.
AI-37490
2013 - Sheriff's Office (1100)
Attachments:
G.
AI-37612
2013 - DBM Budget Division (1100)
Attachments:
H.
AI-37520
2013 - Safety Division (1100)
Attachments:
I.
AI-37399
2013 - Purchasing (1100)
Attachments:
J.
AI-37400
2013 - I.T. Department (1100)
Attachments:
K.
AI-37680
2013 – AgriLife Extension Service Texas Citrus Mutual (1287)
Attachments:
L.
AI-37465
2012 - 389th District Court (1100)
Attachments:
M.
AI-37486
2013 - 370th District Court (1100)
Attachments:
N.
AI-37398
2013 - 449th District Court (1100)
Attachments:
O.
AI-37457
2013 - Elections Department (1100)
Attachments:
P.
AI-37646
2013 - Elections Department (1283)
Attachments:
Q.
AI-37614
2013 - CCL#8 (1100)
Attachments:
R.
AI-37401
2013 - Health Adm (1100)
Attachments:
S.
AI-37491
2013 - Health & Human Services Dept. (1293)
Attachments:
T.
AI-37506
2013 - Health & Human Services Dept. (1100)
Attachments:
U.
AI-37503
2013 - Health & Human Services Dept. (1293)
Attachments:
V.
AI-37426
2013 - Health & Human Services Dept. (1293)
Attachments:
W.
AI-37489
2013 - Health & Human Services Dept. (1293)
Attachments:
X.
AI-37461
2013 - Constable Pct. #3 (1100)
Attachments:
Y.
AI-37628
2013 - Constable Pct 2 (1100)
Attachments:
Z.
AI-37708
2013 - Pct. 1 Sanitation (1100)
Attachments:
AA.
AI-37625
2013 - Pct. 1 Rd Maint (1200)
Attachments:
BB.
AI-37573
2013 - Pct #3 Rd Maint (1200)
Attachments:
CC.
AI-37717
2013 - Pct. 4 CRC (1100)
Attachments:
DD.
AI-37674
2013 - Pct. 4 Rd. Maint (1200)
Attachments:
EE.
AI-37645
2013 - Pct #4 Parks (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-37725
Juvenile Detention (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Juvenile Detention in the amount of $6,000.00 to fund electricity expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Juvenile Detention in the amount of $6,000.00 to fund electricity expenditures.
Attachments:
B.
AI-37663
Approval of 2013 interdepartmental transfer from Pct. 4 Parks (Program 009) to Sanitation (Program 001) in the amount of $1,553.60.
Attachments:
C.
AI-37397
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (083) in the amount of $10,000.00.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (083) in the amount of $10,000.00.
Attachments:
D.
AI-37381
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1100 from program (008) to program (018) in the amount of $1,650.00.
Approval of 2013 interdepartmental transfer within R&B Fund 1100 from program (008) to program (018) in the amount of $1,650.00.
Attachments:
E.
AI-37505
Various BCAP Projects (1200) :
Approval of 2013 interdepartmental transfer from BCAP program (028) to Ramirez Subdivision program (587) and Ramirez III Subdivision program (589) in the total amount of $8,000.00.
Approval of 2013 interdepartmental transfer from BCAP program (028) to Ramirez Subdivision program (587) and Ramirez III Subdivision program (589) in the total amount of $8,000.00.
Attachments:
F.
AI-37529
PCT. 3 (1312):
Approval of 2013 interdepartmental transfer from program (055) Ariel Hinojosa Subdivision to program (587) Ramirez Subdivision and program (589) Ramirez III Subdivision in the total amount of $3,355.40.
Approval of 2013 interdepartmental transfer from program (055) Ariel Hinojosa Subdivision to program (587) Ramirez Subdivision and program (589) Ramirez III Subdivision in the total amount of $3,355.40.
Attachments:
G.
AI-37688
Approval of 2013 interdepartmental transfer from Pct. 4 Rd Maint (Program 007) to Adm (Program 005) in the amount of $600.00.
Attachments:
4.
Planning Department:
A.
AI-37647
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-37441
District Attorney's Office
Approval of February 2013 Monthly Check Processing Fees Report.
Approval of February 2013 Monthly Check Processing Fees Report.
Attachments:
6.
Right of Way - Permits:
A.
AI-37621
Raba Kistner Consultants - Will be doing vertical boring on some County right of ways to test the ground for a sewer line from City of McAllen plant on Sprague Street all the way west to La Homa road.
7.
Tax Refunds:
A.
AI-37353
| Account Number | Payer | Amount |
| C8230.99.012.0000.00 | First National Bank | $13,491.33 |
Attachments:
8.
Membership Dues:
A.
AI-37356
398th District Court:
Approval to pay 2013 membership renewal to the National Association of Women Judges for Judge Aida Salinas Flores in the amount of $200.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay 2013 membership renewal to the National Association of Women Judges for Judge Aida Salinas Flores in the amount of $200.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
B.
AI-37436
Indigent Defense:
Approval to pay membership dues to Texas Association for Court Administrators in the amount of $75.00 each for Isidro Sepulveda, Jr and David Sinder (requisition # 233055), with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor.
Approval to pay membership dues to Texas Association for Court Administrators in the amount of $75.00 each for Isidro Sepulveda, Jr and David Sinder (requisition # 233055), with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor.
Attachments:
9.
Budget & Management:
A.
AI-37448
1. Approval of reimbursement in the amount of $527,719.98 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/16/13 to 02/28/13.
2. Approval of wire transfer to cover claims paid.
| 02/16-22/13 | $324,374.36 |
| 02/23-28/13 | $203,345.62 |
| TOTAL | $527,719.98 |
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-36906
Requesting authority to enter into agreement with ASG Security, for the installation of an alarm system with monitoring services for one year in the total amount of $712.00 for County owned building located at 9805 N. 10th St., McAllen, TX.
Attachments:
B.
AI-37700
Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $10,000.00) as submitted by R. Gutierrez Engineering, for Thomas Road (Mccoll - Jackson) Project, through Contract #C-12-314-01-29.
Attachments:
C.
AI-37681
Acceptance and approval of Request for Payment Application No. 3 in the amount of $110,700.35 as submitted by Holchemont, LTD, awarded contractor for the "Construction Of A New Constable Building Precinct No. 1 Offices" and as certified for payment by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
D.
AI-37359
Requesting authority to enter into a 12-month renewal software maintenance agreement through our membership/participation with Department of Information Resources (DIR) awarded vendor CASO Document Management, contract #DIR-SDD-1429 through requisition #228560 in the amount of $9,708.08, effective upon approval-(3-1100-415-15-140-001-0-336).
Attachments:
E.
AI-37406
Requesting recission of one (1) item asset #37156 (Laurant Lateral 20X30 File Cabinet) previously approved by Commissioners' Court on 02/26/13 (AI#37069 Item#16D), due to a transposition error (with net effect of removing the wrong item belonging to another department) and approve the removal of:
The correct asset request for removal from the Texas DPS-McAllen sub-station physical inventory:
ASSET # DESCRIPTION ACQ DATE SERIAL #
31756 HP LASER JET 4000 03-09-1998 USEK028949
with supporting documents attached.
The correct asset request for removal from the Texas DPS-McAllen sub-station physical inventory:
ASSET # DESCRIPTION ACQ DATE SERIAL #
31756 HP LASER JET 4000 03-09-1998 USEK028949
with supporting documents attached.
Attachments:
F.
AI-37452
1. Requesting acceptance and approval of payment for Inv# 11324397 ($143,413.20) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-11-234-09-13 (WA#2-PO#684964) for "JOB SPECIFIC PROJECT": "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
2. Requesting acceptance and approval of payment for Inv# 11324389 ($129,769.52) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-13-027-12-11 (WA#1-PO#688436) for "JOB SPECIFIC PROJECT": "FM 1017 Project (from 0.1 Miles West of US281 to 0.8 Miles West)" located in Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Inv# 11324389 ($129,769.52) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-13-027-12-11 (WA#1-PO#688436) for "JOB SPECIFIC PROJECT": "FM 1017 Project (from 0.1 Miles West of US281 to 0.8 Miles West)" located in Hidalgo County Precinct No. 4.
Attachments:
G.
AI-37484
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (All funding sources,programs & entities)- "Flexible Base (Crushed Caliche)" RFB No.: 2013-018-00-00-MEG. Including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
H.
AI-37610
Acceptance and approval of the following invoices from L&G Consulting Engineers for "On Call Services for MPO and HCRMA Representation" contract #C-11-054-04-12:
| Invoice Date | Invoice # | Amount |
| 02/28/13 | 11324394 | $6,982.68 |
Attachments:
I.
AI-37637
Authority/approval to exercise and continue the automatic renewal of the one (1) year terms, under the same rates, terms and conditions under current Intergovernmental Agreement#C-12-107-04-03, by and between BROOKS COUNTY and HIDALGO COUNTY for the purposes of the “HOUSING OF INMATES” for the HIDALGO COUNTY SHERIFF'S OFFICE.
J.
AI-37502
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Health and Human Services- "Testing Systems & Related Supplies" RFB No.: 2013-017-00-00-SMA including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of March, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 20, 2013.
Signed this 25th day of March 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of March, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 20, 2013.
Signed this 25th day of March 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy