SPECIAL MEETING - MARCH 26, 2013
BE IT REMEMBERED, that on this 26th day of March A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING March 26, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of item 12.C.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 12.C., subject to the correction in difference of total coming down with approval from the Grantor.
Vote: 5 - 0 - Unanimously
1.
AI-37913
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-37886
2013 - County Judge (1100)
Attachments:
B.
AI-37839
2013 - Visiting Judges (1100)
Attachments:
C.
AI-37865
2013 - Indigent Defense (1100)
Attachments:
D.
AI-37774
2013 - County Auditor's Office (1100)
Attachments:
E.
AI-37835
2013 - Master Court (1100)
Attachments:
F.
AI-37855
2013 - 92nd District Court (1100)
Attachments:
G.
AI-37786
2013 - 93rd District Court (1100)
Attachments:
H.
AI-37818
2013 - 449th DC (1100)
Attachments:
I.
AI-37891
2013 - CCL #7 (1100)
Attachments:
J.
AI-37662
2013 - Safety Division (1100)
Attachments:
K.
AI-37522
2013 - NPAOP (1292)
Attachments:
L.
AI-37832
2013 - I. T. Dept. (1100)
Attachments:
M.
AI-37658
2013 - H.I.D.T.A. Task Force (1291)
Attachments:
N.
AI-37655
2013 - Elections Department (1100)
Attachments:
O.
AI-37556
2013 - Health & Human Services Dept. (1293)
Attachments:
P.
AI-37607
2013 - Health & Human Services Dept. (1100)
Attachments:
Q.
AI-37608
2013 - Health & Human Services Dept. (1293)
Attachments:
R.
AI-37521
2013 - Facilities Management (1100)
Attachments:
S.
AI-37652
2013 - District Clerk (1100)
Attachments:
T.
AI-37670
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
U.
AI-37806
2013 - Sheriff's Office (1284)
Attachments:
V.
AI-37878
2013 - Constable Pct. #2 (1100)
Attachments:
W.
AI-37602
2013 - Constable Pct. 4 (1100)
Attachments:
X.
AI-37633
2013 - J.P. Pct. 3, Pl. 2 (1100)
Attachments:
Y.
AI-37773
2013 - Pct. 1 R&B (1200)
Attachments:
Z.
AI-37802
2013 - Pct. 2 Sanitation (1100)
Attachments:
AA.
AI-37819
2013 - Pct. 2 Parks (1100)
Attachments:
BB.
AI-37750
2013 - Pct #3 Sanitation (1100)
Attachments:
CC.
AI-37808
2013 - Pct. #3 BCAP (1200)
Attachments:
DD.
AI-37787
2013 - Pct. 4 Rd. Maint. (1200)
Attachments:
EE.
AI-37874
2013 - Pct. 4 Parks (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-37851
Pct.#4 C.O. 2010 A&B Series (1342):
Approval of 2013 interdepartmental transfer within CO2010A&B from Pct#4 New Shop (Program 075) to Pct#4 FM1017 (Program 122) in the amount of $5,475.31.
Approval of 2013 interdepartmental transfer within CO2010A&B from Pct#4 New Shop (Program 075) to Pct#4 FM1017 (Program 122) in the amount of $5,475.31.
Attachments:
B.
AI-37758
Pct. #2 RD Maint (1200):
Approval of 2013 interdepartmental transfer from Pct. 2 RD Maint, program no. 006, to Pct. 2 BCAP Val Bar Estates Subdivision, program no. 767 in the total amount of $4,201.19.
Approval of 2013 interdepartmental transfer from Pct. 2 RD Maint, program no. 006, to Pct. 2 BCAP Val Bar Estates Subdivision, program no. 767 in the total amount of $4,201.19.
Attachments:
C.
AI-37892
CO's 2010 A&B (1342):
Approval of 2013 intedepartmental transfer from CO's 2010 A&B (program 010) to (program 048) in the total amount of $464,681.57
Approval of 2013 intedepartmental transfer from CO's 2010 A&B (program 010) to (program 048) in the total amount of $464,681.57
Attachments:
4.
Planning Department:
A.
AI-37796
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-37653
District Clerk
Approval of February2013 Monthly Fee Report.
Approval of February2013 Monthly Fee Report.
Attachments:
6.
Right of Way - Permits:
A.
AI-37783
North Alamo Water Supply:
1. Nolana Commercial Place Subd.: 12" PVC casing for 6" waterline 270' North of Earling Road on East and West side of Cesar Chavez Road. 2" PVC casing with 1" water service approximately 195' West of Cesar Chavez Road on the North and South side of Earling Road.
2. 12" PVC casing with 6" waterline approximately 325' West of Cesar Chavez on the North and South side of Earling Road.
1. Nolana Commercial Place Subd.: 12" PVC casing for 6" waterline 270' North of Earling Road on East and West side of Cesar Chavez Road. 2" PVC casing with 1" water service approximately 195' West of Cesar Chavez Road on the North and South side of Earling Road.
2. 12" PVC casing with 6" waterline approximately 325' West of Cesar Chavez on the North and South side of Earling Road.
Attachments:
B.
AI-37801
Raba Kistner Consultants - Will be doing vertical boring on some County right of ways to test the ground for a sewer line from City of McAllen plant on Sprague Street all the way west to La Homa road.
Attachments:
7.
Tax Refunds:
A.
AI-37648
| Account Number | Payer | Amount |
| P0320.00.001.0001.00 | Republic Title of Texas, Inc. | $51,306.94 |
| P0320.99.001.0001.07 |
Republic Title of Texas, Inc.
|
$5,508.82 |
Attachments:
B.
AI-37840
| Account Number | Payer | Amount |
| C2264.00.000.0006.00 | Bac Tax Services | $2,832.61 |
| C2264.00.000.0006.00 | Bac Tax Services | $2,843.99 |
Attachments:
C.
AI-37657
| Account Number | Payer | Amount |
| O2700.01.000.0019.00 | First National Bank | $10,000.00 |
| Q0950.00.001.0039.00 | Rufo Onofre b & Perla | $3,098.49 |
| R3113.00.001.0004.00 | First National Bank | $19,000.00 |
| S2645.00.000.0006.00 | Inter National Bank | $4,197.53 |
| S2645.00.000.0007.00 | Inter National Bank | $4,549.10 |
| W3800.00.641.0000.12 | S.G Krishnan, M.D. & Associates | $5,967.25 |
Attachments:
8.
Membership Dues:
A.
AI-37518
Precinct #3:
Requesting approval to pay membership dues to the International Right of Way Association for Carlos Moreno, Hidalgo County Pct #3 ROW Agent, in the amount of $205.00 (requisition #232063)with authority for County Treasurer to issue payment after review and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the International Right of Way Association for Carlos Moreno, Hidalgo County Pct #3 ROW Agent, in the amount of $205.00 (requisition #232063)with authority for County Treasurer to issue payment after review and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-37617
Health & Human Services:
Approval of 2013 Texas Indigent Health Care Association membership dues in the total amount of $200.00, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
Approval of 2013 Texas Indigent Health Care Association membership dues in the total amount of $200.00, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
9.
Headstart:
A.
AI-37738
Approval of Financial Report: February 2013
Attachments:
B.
AI-37741
Approval of Special Services Monthly Report: February 2013
Attachments:
C.
AI-37740
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: February 2013
Attachments:
D.
AI-37739
Approval of Children's Applications for 2012-2013
Attachments:
10.
Auditor's Office:
A.
AI-37675
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of January and February 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
11.
IT Department - Renan Ramirez:
A.
AI-37668
Fire Marshal:
Authorization and approval to deactivate wireless device service through the County's memberhsip/participation with CONTRACT: DIR-SDD-611 and HGAC CW05-02 with SPRINT for the following:
Authorization and approval to deactivate wireless device service through the County's memberhsip/participation with CONTRACT: DIR-SDD-611 and HGAC CW05-02 with SPRINT for the following:
| Description: | Employee Name: | Plan Description: | MDN: |
| Data Card | Office Use | 3G Mobile Broadband Plan | 956-270-9146 |
| Data Card | Office Use | 3G Mobile Broadband Plan | 956-270-9147 |
| Data Card | Office Use | 3G Mobile Broadband Plan | 956-270-9148 |
| Data Card | Office Use | 3G Mobile Broadband Plan | 956-270-9149 |
| Data Card | Office Use | 3G Mobile Broadband Plan | 956-270-9150 |
| Data Card | Office Use | 3G Mobile Broadband Plan | 956-270-9151 |
| Data Card | Office Use | 3G Mobile Broadband Plan | 956-270-9152 |
| Cell Phone | Juan Martinez/138126 | Business Advantage Messaging & Data 450/w Anymobile Anytime + Premium Data BuyUp @ $63.89 | 956-239-1180 |
| Cell Phone | Wesley D. Bradley/138088 | Business Advantage Messaging & Data 450/w Anymobile Anytime + Premium Data BuyUp @ $63.89 | 956-393-1848 |
| Cell Phone | Eric Sanchez/193593 | Business Advantage Messaging & Data 450/w Anymobile Anytime + Premium Data BuyUp @ $63.89 | 956-289-3873 |
| Cell Phone | Tommy Ureste/126403 | Business Advantage Messaging & Data 450/w Anymobile Anytime + Premium Data BuyUp @ $63.89 | 956-227-7024 |
| Cell Phone | Rolando Casas/105937 | Business Advantage Messaging & Data 450/w Anymobile Anytime + Premium Data BuyUp @ $63.89 | 956-289-3857 |
Attachments:
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-36273
389th District Court:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7120P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #230271 in the amount of $244.59/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7120P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #230271 in the amount of $244.59/month, effective upon approval.
Attachments:
B.
AI-37632
Requesting approval of Application for Payment No. 3 in the amount of $72,526.50 from Asago LLC dba Asago Construction, contracted vendor for Rancho Escondido Subdivision (Pct 2) as reviewed and submitted by project engineer R. Gutierrez Engineering Corporation (C-CAP-12-206-10-23).
C.
AI-37779
Approval of a 60-month new copier (capital) lease for (28) CANON IR1025N-copier through the County's membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor Canon USA Inc. c/o Canon Financial Services contract 985-L2 through requisition #230709 for the WIC CLINICS in the amount of $28.84/month effective upon approval (3-1292-441-00-350-001-0-780 & 3-1292-441-00-350-001-3-432).
Attachments:
D.
AI-37659
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County-Bottle Water Services" Bid No. 2013-019-00-00-SMA including the re-advertising of project in the event bids are received and project is still required.
Attachments:
E.
AI-37848
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-05-229-06-21(WA#2), Invoice #3301 for Tower Rd. Project in the amount of $88,404.00.
Attachments:
F.
AI-37577
Approval to exercise the County's option to exend the 2nd of (two (2)- one (1) year renewals) with Pavement Markings, Inc.-Contract #E-12-093-03-20 (original #C-11-007-03-28) for: "Striping Of County Roads, County Owned Parking Lots & Misc. County Owned Sites" for Hidalgo County under same rates, terms and conditions.
Attachments:
G.
AI-37829
Authority to exercise one(1) year extension option as provided under current contract for "Purchase of Microcuvettes," for the WIC Program under the same rates, terms, and conditions with Stanbio Laboratory. C-11-015-03-21
Attachments:
H.
AI-37817
Authority to exercise sixty (60) Days Grace Period option to extend (04-03-13 thru 06-02-13) as provided under current contract for "MS-1 Emulsified Asphalt," under the same rates, terms, and conditions with Performance Grade Asphalt, LLC. so as to have no lapse in services while the procurment process is completed.
Attachments:
I.
AI-37756
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324388-$86,209.40 for "Tom Gill/Liberty Road Project"-C-12-243-10-16;
2. Invoice No. 11324392- $4,707.00 for "FM 2221/FM 492: FM 681 to SH 364" - C-09-192A-06-08;
1. Invoice No. 11324388-$86,209.40 for "Tom Gill/Liberty Road Project"-C-12-243-10-16;
2. Invoice No. 11324392- $4,707.00 for "FM 2221/FM 492: FM 681 to SH 364" - C-09-192A-06-08;
3. Invoice No. 11324393-$27,977.50 for "La Homa ROW"
Attachments:
J.
AI-37744
Acceptance and approval of request for payment of Invoice #6595 in the amount of $15,557.00 submitted by Starr Telecom (approved vendor through Buyboard contract #401-12) in connection with the "Hidalgo County Morgue Facility" Project through PO#683278.
Attachments:
K.
AI-37624
Requesting approval of payment for Invoice No. 3302 in the amount of $1,944.93 (Pct 2, 3rd Call, Val-Bar Estates Subdivision) as submitted by project engineer R. Gutierrez Engineering Corporation.
L.
AI-37731
Seeking ratification of fully executed Change Order No. 2 reflecting drainage adjustments reflecting in a decrease of $200.00 and an additional (10) ten days with contractor Asago, LLC dba Asago Construction for Rancho Escondido Subdivision, Pct. No. 2 as submitted through project engineer R. Gutierrez Engineering Corporation (C-CAP-12-206-10-23).
Attachments:
M.
AI-37730
Acceptance and approval of request for payment of Invoice #1233200-1 in the amount of $38,295.72 submitted by CAS Companies in connection with the "Hidalgo County Clerks Re-Roof" Project amid PO#686416 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
N.
AI-37726
Acceptance and approval of request for payment of Invoice #1102707-13 in the amount of $13,652.65 submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
O.
AI-37694
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Pct 1-"Hauling Services for Millings" RFB No.: 2013-107-00-00-SGS. Including the re-advertising of project in the event no Bids, responses are received and/or are rejected and project is still required.
Attachments:
P.
AI-36669
Pedro Garcia, Parks Director, Hidalgo County Precinct One is formally requesting the removal of asset #37101, a 2002 Ford F250, VIN: 1FTNW21F92EA52929 from the County's Inventory List due to theft as supported by documentation attached.
Attachments:
Q.
AI-37672
398th District Court:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7120P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #231600 in the amount of $244.59/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7120P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #231600 in the amount of $244.59/month, effective upon approval.
Attachments:
R.
AI-37666
Hidalgo County:
Requesting approval to clarify CC action taken on 12-28-12 in connection with (AI-35856-b regular agenda in reference to the authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County owned vehicles and equipment from the vendors identified and detailed revised list hereto through the established and approved procedures for the requisition and purchase orders with said authority to extend through December 31, 2013.
Attachments:
S.
AI-37615
Approval to exercise the County's option to extend the one (1) year renewal as allowed under Contract #C-12-018-03-06-Hauling Services For All Road Materials with Universal Trucker, Inc. under the same rates, terms and conditions.
Attachments:
T.
AI-37512
Approval to add additional fuel card(s) and/or driver(s) for:
1. Safety Division : Fuel Cards
2. Constable Pct No. 1- Delete Users
3. Emergency Management - Delete Vehilce
4. Emergency Management - Add fuel card user
5. Adult Probation - Add fuel card users
1. Safety Division : Fuel Cards
2. Constable Pct No. 1- Delete Users
3. Emergency Management - Delete Vehilce
4. Emergency Management - Add fuel card user
5. Adult Probation - Add fuel card users
U.
AI-36709
Hidalgo County Precinct #1 (through Oscar Garcia, Director of Operations) is requesting the removal of fixed assets listed and detailed in Exhibit A attached herein from the County's Inventory System.
Attachments:
V.
AI-37860
1. Requesting approval of a clarification to Agenda Item No. 33851 attached herein (CC approved 10-09-12) of a "Sole Source Request and Declaration" to reflect that R.S. Means Co., LLC is the Sole Source for all RS Means related software produced by same company which will apply to/for ALL Hidalgo County Law Enforcement Elected Officials, Directors, Agencies or Programs for purchases as long as no other vendor becomes available in the market;
2. Requesting authority to purchase one (1) license to access 2013 RS Means Online Library Package for a period of one year in the amount of $999.95 and approval of agreement with RS Means Co., LLC, sole source vendor for this software.
2. Requesting authority to purchase one (1) license to access 2013 RS Means Online Library Package for a period of one year in the amount of $999.95 and approval of agreement with RS Means Co., LLC, sole source vendor for this software.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of March, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 26, 2013.
Signed this 27th day of March 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of March, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 26, 2013.
Signed this 27th day of March 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy