SPECIAL MEETING - APRIL 2, 2013
BE IT REMEMBERED, that on this 2nd day of April A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING April 2, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of item 9.M.
Vote: 5 - 0 - Unanimously
Mr. Eufracio, County Auditor, expressed concerns on the funding for item 9.M. Sergio Cruz, Budget Officer, clarified that there is a line item transfer on Consent Agenda (4.A.), but that exact amount needed is not known at this time since it is on an as needed basis.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 9.M.
Vote: 5 - 0 - Unanimously
1.
AI-37984
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-37949
2013 - Texas A&M AgriLife Extension Service (1287)
Attachments:
B.
AI-37728
2013 - Texas AgriLife Extension Service (1287)
Attachments:
C.
AI-37813
2013-Elections Department (1100)
Attachments:
D.
AI-37941
2013 - Elections Department (1100)
Attachments:
E.
AI-37820
2013 - Elections Department (1100)
Attachments:
F.
AI-37685
2013 - Health & Human Services Dept. (1100)
Attachments:
G.
AI-37826
2013 - Health & Human Services Dept. (1293)
Attachments:
H.
AI-37798
2013 - Health & Human Services Dept. (1293)
Attachments:
I.
AI-37627
2013 - HIDTA US Justice (1254)
Attachments:
J.
AI-37754
2013 - Facilities Management (1100)
Attachments:
K.
AI-37689
2013 - Justice Court Tech (1242)
Attachments:
L.
AI-37746
2013 - IT Countywide (1100)
Attachments:
M.
AI-37822
2013 - Purchasing (1100)
Attachments:
N.
AI-37745
2013 - WIC (1292)
Attachments:
O.
AI-37720
2013 - Constable Pct 2 (1100)
Attachments:
P.
AI-37770
2013 – PCT.2 RD & MAINT (1200)
Attachments:
Q.
AI-37928
2013 - Pct. #4 BCAP (1312)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-37844
Pct. 1 Drain Improv. Proj. (1200):
Approval of 2013 interdepartmental transfer from Rd. Maint, program #005, to Drainage Improvement Project, program #052, in the amount of $11,333.87 to fund payroll expenditures.
Approval of 2013 interdepartmental transfer from Rd. Maint, program #005, to Drainage Improvement Project, program #052, in the amount of $11,333.87 to fund payroll expenditures.
Attachments:
B.
AI-37923
Pct. #3 BCAP (1312):
Approval of 2013 interdepartmental transfer from BCAP Casa De Los Vecinos Subdivision, program no. 141, to BCAP Ramirez Subdivision No.2, program no. 588 in the total amount of $2,000.00.
Approval of 2013 interdepartmental transfer from BCAP Casa De Los Vecinos Subdivision, program no. 141, to BCAP Ramirez Subdivision No.2, program no. 588 in the total amount of $2,000.00.
Attachments:
C.
AI-37785
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $22,400), and to North Branch Drain (program 049 - $9,100) in the total amount of $31,500 to fund January 2013 Drainage - Labor (PP#1&2) & Fuel Reimbursements.
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $22,400), and to North Branch Drain (program 049 - $9,100) in the total amount of $31,500 to fund January 2013 Drainage - Labor (PP#1&2) & Fuel Reimbursements.
Attachments:
4.
Interfund transfers:
A.
AI-37975
Pct. 1 Sanitation (1100):
Approval of 2013 interfund transfer from CW Adm.-Contingency (1200) to Pct. 1 Sanitation (1100) in the amount of $100,000.00 to fund waste management services for the months of April & May 2013.
Approval of 2013 interfund transfer from CW Adm.-Contingency (1200) to Pct. 1 Sanitation (1100) in the amount of $100,000.00 to fund waste management services for the months of April & May 2013.
Attachments:
5.
Planning Department:
A.
AI-37948
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
6.
Tax Refunds:
A.
AI-37912
| Account Number | Payer | Amount |
| A1720.00.000.0001.00 | Martinez Margarito & Pilar R | $2,660.08 |
| A1720.00.000.0001.00 | Martinez Margarito & Pilar R | $2,727.90 |
| B3678.02.004.0009.00 | Wells Fargo | $3,209.51 |
| D5790.99.000.0001.05 | Doctors Hospital @Renaissance | $27,925.96 |
| D5790.99.000.0003.05 | Doctors Hospital @Renaissance | 24,037.93 |
| D5790.99.000.0004.00 | Doctors Hospital @Renaissance | $28,780.96 |
| D5790.99.000.0005.00 | Doctors Hospital @Renaissance | $6,191.05 |
| G2600.00.000.0005.01 | First National Bank | $6,103.83 |
| H3944.00.000.0003.00 | Hi-Tech Security Systems | $2,584.31 |
| K6000.01.006.0011.00 | Wells Fargo | $2,710.34 |
| L6228.02.000.0048.00 | Lone Star National Bank | $4,119.61 |
| N4470.00.000.0129.00 | Bac Tax Services | $3,679.81 |
| N4470.00.000.0129.00 | Bac Tax Services | $3,846.62 |
| O8300.99.000.0001.09 | Warnaco Swimwear Products Inc. | $5,487.79 |
| P0100.02.000.0017.00 | Corelogic | $2,580.78 |
| P0100.02.000.0017.00 | Corelogic | $2,528.52 |
| P7520.99.000.0015.00 | Doctors Hospital @Renaissance | $25,858.26 |
| R2663.99.000.0001.04 | Doctors Hospital @Renaissance | $12,969.95 |
| R3750.99.000.000A.02 | Doctors Hospital @Renaissance | $8,560.99 |
| S1700.01.000.0042.20 | Anacahuitas Investments Inc. | $5,638.49 |
| S3002.02.000.0009.00 | Corelogic | $16,655.56 |
| V3802.00.000.0014.00 | Bac Tax Services | $2,946.94 |
| V3802.00.000.0014.00 | Bac Tax Services | $2,949.56 |
| W7150.01.000.0002.00 | Corelogic | $3,699.16 |
| W7650.00.000.0010.00 | Lone Star National Bank | $3,131.05 |
| W7650.00.000.0010.00 | Lone Star National Bank | $2,852.33 |
Attachments:
7.
Membership Dues:
A.
AI-37683
County Clerk:
Requesting approval to pay the 2013 (ASPA) American Society For Public Administration membership dues in the amount of $100.00 for Mr. Arturo Guajardo, Jr. with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2013 (ASPA) American Society For Public Administration membership dues in the amount of $100.00 for Mr. Arturo Guajardo, Jr. with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-37729
Tax Office:
Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $80.00 for Pablo (Paul) Villarreal Jr., with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $80.00 for Pablo (Paul) Villarreal Jr., with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
8.
Budget & Management:
A.
AI-37937
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2013 in the amount of $48,535.28 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2013 in the amount of $48,535.28 and requesting approval of wire transfer.
Attachments:
B.
AI-37944
1. Approval of reimbursement in the amount of $629,234.94 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/01/13 to 03/15/13.
2. Approval of wire transfer to cover claims paid.
| 03/01/13 | $126,099.37 |
| 03/02-08/13 | $184,413.44 |
| 03/09-15/13 | $318,722.13 |
| TOTAL | $629,234.94 |
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-37845
Requesting approval of payment for Invoice# M171287- ($ 2,258.10) - HALFF ASSOCIATES, INC., in connection to Contract#C-10-340-10-19 under (WA#2-PO# 662524) PROJECT: "Courthouse Life Safety-Fire Suppression System".
Attachments:
B.
AI-37841
Acceptance and approval of Request for Payment Application No. 4 in the amount of $221,028.61 as submitted by Holchemont, LTD, awarded contractor for the "Construction Of A New Constable Building Precinct No. 1 Offices" and as certified for payment by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
C.
AI-37828
Authority to exercise one(1) year extension option as provided under current contract for "Office Space in the City of La Joya," for the WIC Program under the same rates, terms, and conditions with Felix Alaniz, Jr. C-10-007-03-23
Attachments:
D.
AI-37825
Approval of Application for Payment No. 1 in the amount of $108,081.00, from Jimmy Closner & Sons Construction Co., Inc., contracted vendor for Casa De Los Vecinos Subdivision (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-12-197-10-16.)
E.
AI-37816
Requesting authority to advertise a request for proposals and approval of procurement packet (i.e. legal notice, requirements, draft contract, etc.) as attached hereto for : Hidalgo County Actuarial Consulting Services for GASB 43 and/or 45 OPEB Valuation Analysis and Health Benefits Reserve Analysis", including the re-advertising to project in the event no proposals are received and/or rejection of responses received.
Attachments:
F.
AI-37790
(I. T.) Information Technology:
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of March 28, 2014 through assigned purchase order (no signed documents required only purchase order) with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County Information Technology Department-Toshiba Color Copier-eStudio281C through Requisition #231963 in the total amount of $768.00.
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of March 28, 2014 through assigned purchase order (no signed documents required only purchase order) with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County Information Technology Department-Toshiba Color Copier-eStudio281C through Requisition #231963 in the total amount of $768.00.
Attachments:
G.
AI-37788
Approval to add/delete fuel card(s) and/or driver(s) for:
Constable Pct No. 2- Add vehicle cards/drivers
Constable Pct No. 2- Add vehicle cards/drivers
Attachments:
H.
AI-37771
Requesting approval of payment for Inv# M171298 ($1,362.50) as submitted by HALFF ASSOCIATES, INC., in connection to contract #C-11-291-01-24 for the purposes of: "Building Repairs/Renovation, Alterations and/or Additions to County Owned Buildings within Hidalgo County Precinct No. 4”--PROJECT: Installation Infrastructure Engineering, Drawings and Specifications for the Addition of Annex Structures/Three (3) Modular Buildings to the existing Hidalgo County
Attachments:
I.
AI-37721
Requesting authority to enter into a Regional Insertion Order Agreement and approval to execute required Regional Insertion Order Agreement with National Cine Media for the Hidalgo County Health Department for On Screen Regional Segment Advertisement from 5/31/2013 - 7/25/2013 through the following requisition #231482 in the total amount of $6,864.00 (3-1293-441-00-340-012-3-540).
Attachments:
J.
AI-37701
Pursuant to Texas Local Government code, 263.151 (1), approval to declare as "Salvage Property" including authority to remove the detailed items below from the Hidalgo County Surplus inventory, with the assistance of Facilities Management to dismantle and sell as scrap metal.
Asset SERIAL HISTORICAL
Number Description NUMBER COST
13486 SHOUP 40-335 $ 615.00
13491 SHOUP 40-337 615.00
13469 SHOUP 40-344 615.00
13458 SHOUP 40-336 615.00
13472 SHOUP 40-362 615.00
13477 SHOUP 40-361 615.00
13495 SHOUP 40-360 615.00
13459 SHOUP 40-357 615.00
13484 SHOUP 40-367 615.00
13350 SHOUP 40-362 1,823.12
13461 SHOUP 40-346 615.00
13287 SHOUP 41-314 1,898.00
Asset SERIAL HISTORICAL
Number Description NUMBER COST
13486 SHOUP 40-335 $ 615.00
13491 SHOUP 40-337 615.00
13469 SHOUP 40-344 615.00
13458 SHOUP 40-336 615.00
13472 SHOUP 40-362 615.00
13477 SHOUP 40-361 615.00
13495 SHOUP 40-360 615.00
13459 SHOUP 40-357 615.00
13484 SHOUP 40-367 615.00
13350 SHOUP 40-362 1,823.12
13461 SHOUP 40-346 615.00
13287 SHOUP 41-314 1,898.00
Attachments:
K.
AI-37673
332nd District Court:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5845PT copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #231141 in the amount of $172.09/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5845PT copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #231141 in the amount of $172.09/month, effective upon approval.
Attachments:
L.
AI-37611
Approval to exercise the County's to extend the first (1st) of (two (2) options) for the following contract(s) for "Printing Services And Related Supplies" for Hidalgo County under the same rates, terms and conditions:
1. C-12-008-03-20-Gateway Printing;
2. C-12-008B-03-20-E.A. Stone Inc. d/b/a Gulf Data Products.
1. C-12-008-03-20-Gateway Printing;
2. C-12-008B-03-20-E.A. Stone Inc. d/b/a Gulf Data Products.
Attachments:
M.
AI-37671
Acceptance and approval of to exercise the County's option to extend the first (1st) year of the two (2)-one (1) year renewal as allowed under Contract #C-12-012-03-13-Landfill Access For Precinct One Area" with Republic Services Inc. Formerly Known As BFI Waste Systems Of North Amercia with same rates, terms and conditions.
Attachments:
N.
AI-36806
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County(All Funding Sources, Programs & Entities)-"MS-1 Emulsified Asphalt" RFB No.: 2013-052-00-00-SGS. Including the re-advertising of project in the event no Bid responses are received and/or rejected and project is still required.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of April, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 2, 2013.
Signed this 3rd day of April 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of April, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 2, 2013.
Signed this 3rd day of April 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy