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Minutes for CC REGULAR

SPECIAL MEETING - APRIL 2, 2013

BE IT REMEMBERED, that on this 2nd day of April A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:

HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE HECTOR "TITO" PALACIOS

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
April 2, 2013
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call
All members of the Court were counted present.
 
2.
 
Pledge of Allegiance
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
 
3.
 
Prayer
Virginia Townsend led the Court and Audience in Prayer.
 
4.
 
Approval of Consent Agenda
The Court moved to approve the Consent Agenda.
 
5.
 
Open Forum
-Virginia Townsend discussed the appointment of committee members to a committee and working together to create efficiency.
-Robert Jefferies requested assistance to fix his home and expressed concerns with Valley Metro.
-Kelly Salazar announced that they will be holding a Tax Resale on Saturday, April 6, 2013 @ 9:00 a.m. at the Courthouse Auditorium which will be concentrating on Donna, La Joya, Edcouch-Elsa, Mercedes & PSJA area.
-Opal Billman expressed concerns on the outcome of her divorce case along with the beneficiary of her property.
 
6.
 
County Judge's Office:
 
A.
 
Report on bills before the Texas Legislature of interest to Hidalgo County

Rick Alvarez provided the Court an update on HB 611 (Subdivision Regulations), SB 170 (Building Codes - new residential construction in an unincorporated area of county), SB 1623 and SB 1426 ( Appointment of a County Auditor).

 
7.
 
Executive Officer - Valde Guerra:
 
A.
 
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement

NO ACTION taken on items 7.A.1 & 2.
 
B.
 
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting

NO ACTION taken on item 7.B.1, 2 & 3.

Commissioner JOSEPH PALACIOS stepped away.
 
8.
 
Constables:
 
A.
AI-37778
Constable Pct. 3
Requesting approval to reimburse Constable Gallardo for the purchase of vehicle tire rims for county vehicle # 329 in the amount of $795.00.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
9.
 
Human Resources - Esther Cortez:
 
A.
AI-37809
Budget & Management (1100)
Requesting permission to advertise/hire the following full time position:

Slot Position Title
0021 Planning Analyst I
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
10.
 
Sheriff's Office:
 
A.
AI-37794
Requesting approval for reimbursement to Captain Steve Herrera in the amount of $40.00 due to Cpt. Herrera paying for fuel expense out of his pocket after U.S. Voyager gas card did not work.

Commissioner JOSEPH PALACIOS joined the meeting.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
B.
AI-37958
1. Approval to accept the FY2012 Operation Stonegarden Grant from the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) in the amount of $1,156,464.87 passed through TX Dept. of Public Safety.

On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously

2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Authorization for County Judge, as authorized official, to sign (and initial) award and required documents.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY2012 Operation Stonegarden Grant.
5. Approval to appropriate the budget for the Sheriff's Office portion of the FY2012 Operation Stonegarden Grant in the amount of $587,640.82.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 10.B.2, 3, 4 & 5.

Vote: 5 - 0 - Unanimously

 
11.
 
Health & Human Services Department - Eddie Olivarez
 
A.
 
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

Eddie Olivarez discussed SB 1623 and SB 2463, medical school and the hospital districts.
Mr. Olivarez explained that he received a call from Austin and that they wanted him to testify in support of SB 1623. He requested direction from the Court on how to proceed.

Mr. Olivarez then informed the Court that he had discussed with Steve Crain, Legal Counsel, the possibility of seeking additional legal advise or legal counsel that specializes in dealing with the tax issues or tax districts.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to authorize Mr. Eddie Olivarez to go to Austin and represent the County and testify in support of the Bill and allowing the hospitals to pay for these taxes that are going to be assesseed

Vote: 5 - 0 - Unanimously

 
B.
AI-37830
Requesting approval to submit the renewal grant application for the Regional and Local Services System / Local Public Health Services funding for FY 14 in the amount of $102,403.44. 
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
C.
AI-37831
Requesting approval to apply for the 2013 Binational Health Council funding in the amount of $4,200.00. 

Commissioner HECTOR PALACIOS stepped away.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
D.
AI-37843
1.  Requesting approval to submit the renewal grant application for the Title V Child Health FY 14 funding.

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0

2.  Requesting approval to submit the renewal grant application for the Title V Prenatal FY 14 funding.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0

Attachments:
 
E.
AI-37833
Requesting approval to apply for the Community Training funding in an amount up to $10,000.00. 
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
F.
AI-37880
Requesting approval to submit renewal grant application for the Immunization FY 14 funding.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
G.
AI-37929
Requesting approval to renew the Noncommercial Political certificates for the following Health & Human Services - Environmental Division employees: 
Vendor Employee Invoice # Amount Purpose
TDA Ronnie Ramirez 01032270 12.00 License
TDA Jose Alvarez 01032271 12.00 License
TDA Rogelio Reyes 01032273 12.00 License
TDA Roberto Serna 01032274 12.00 License
    Total 48.00  
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
12.
 
Emergency Management - Oscar Montoya:
 
A.
 
Status update on the Water Irrigation Allotment

Mr. Montoya reiterated that they are focusing on short term and long term goals for water conservation. He plans on meeting with various city representatives, precincts and water authorities within Hidalgo County to discuss water conservation efforts and options.

 
13.
 
IT Department - Renan Ramirez
 
A.
AI-37747
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.

Invoice Date/Invoice # Vendor Amount
01/28/2013 956 973-7800 Verizon $1,127.92
02/28/2013 956 973-7800 Verizon $1,127.92
02/07/2013 956 968-3423 Verizon $331.11
03/07/2013 956 968-3423 Verizon $332.06
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0

Attachments:
 
B.
AI-37791
Requesting approval of the following claims/invoices with authority for the County Treasuer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
Invoice Date/Invoice # Vendor Amount
11/01/12 40900309 Valley Bottle Water 6.00
11/01/12 40900242 Valley Bottle Water 3.50
 
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
C.
AI-37850
Indigent Defense:
Authorization to continue wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1780 with awarded vendor SPRINT for the following:

Description: Employee Name: Service Plan: MDN: Requisition #:
Data Card Office Use Unlimited Air Card Access Plan @ $42.99 X 9/months (April-Dec.2013) = $386.91 956-207-7195 229600
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
14.
 
Urban County - Diana Serna:
 
A.
AI-37767
Approval of a Proclamation declaring April 2013 Fair Housing Month, and authorizing County Judge and County Clerk to sign any and all documents relating to this agenda item.

Commissioner A.C. CUELLAR, JR. stepped away.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve this agenda item.

Vote: 3 - 0 - Unanimously

 
B.
AI-37766
Presentation and approval of a Proclamation declaring April 1st through April 8th , 2013, as CDBG week.

Commissioner A.C. CUELLAR, JR. joined the meeting.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
C.
AI-37759
1. Request Approval to reallocate FY 2011 HOME funds in the amount of $65,000 from the Community Housing Development Organization (CHDO) Program to the Owner Occupied Rehabilitation Program

Commissioner HECTOR PALACIOS joined the meeting.

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously


2. Request approval to reallocate FY 2011 HOME funds in the amount of $25,000 from the Community Housing Development Organization (CHDO) Program to the Home Buyer Assistance Program 
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
D.
AI-37769
Requesting approval to submit a Performance Statement & Budget Amendment #1 to the Hidalgo County Colonia Self-Help Center Contract Grant #712013 under the Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCT) – Colonia Self-Help Center (SHC).
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
E.
AI-37775
Request approval to increase the 2010 HOME Community Housing Development Organization (CHDO) Contract between the Urban County Program and Proyecto Azteca
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
F.
AI-37782
Request approval to increase the 2011 HOME Community Housing Development Organization (CHDO) Contract between the Urban County Program and Proyecto Azteca
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
G.
AI-37924
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Appraisal Services;

On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the exemption.
Vote: 5 - 0 - Unanimously


2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) appraisal service firms from the County’s approved “pool” as graded and evaluated by the Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Delta Area Connector/ East Lateral project.
Appraisal Grade Ranked
Leonel Garza Jr. and Associates 91.34  1
HLH Appraisal Services 90.34  2
Professional Appraisal Services 90.00  3

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 5 - 0 - Unanimously


3. Authority to negotiate a professional appraisal service contract with the No. 1 ranked firm of    Leonel Garza Jr. and Associates      for the provision of Appraisal Services for the Precinct No. 1 – Delta Area Connector/ East Lateral Project.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
H.
AI-37920
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) a professional service;

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 5 - 0 - Unanimously


2. Presentation of the scoring grid for the purpose of CC ranking the sole member of the County’s approved “pool” of professional review appraisal service providers as qualified to continue to the next step of the process in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Delta Area Connector/ East Lateral project.
Review Appraisal Services Grade Ranked
HLH Appraisal Services 90.67  

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the sole vendor of the Couny's approved "pool".
Vote: 5 - 0 - Unanimously


3. Authority to negotiate a professional (review appraisal service) contract with the sole member “qualified” firm    HLH Appraisal Services    for the provision of professional review appraisal services for Precinct No. 1 – Delta Area Connector/ East Lateral Project.
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
I.
AI-37917
1. Consideration and approval to authorize the submission of Contract Amendment No. 6 (Performance Statement and Budget Amendment) to the General Land Office (GLO) Contract No. 10-5066-000-5043(formerly known as TDRA Disaster Recovery Program, Contract No. DRS010068). The Performance Statement Amendment will include changes to the Minnesota Drainage Project to reflect modifications/change orders necessary to meet project specifications. The budget amendment will also allow the transfer of surplus funds from other completed projects in Round number 1 for the
completion of this project.

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously


2. Approval of Revised Resolution regarding the funding from the Texas General Land Office (GLO) Disaster Recovery Program and local funds to be committed by Hidalgo County Precinct No. 2.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
15.
 
Elections Administration - Yvonne Ramon:
 
A.
AI-37693
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners.

Members previously appointed to the Vote Centers Committee are: Eden Ramirez, Jr., Jennifer Ruiz-Longoria, Angie Ramirez, Sara Vela, Rosalie Weisfeld, David Rodriguez, Lita Leo, Jesus Ozuna, Annette Muniz, Victor Garza, Karina Cardoza, Eliza Alvarado, Kristen Jones, Ramona Casas, Martha Sanchez, Amy Zuniga, Ann Coss, Ray Eufracio (Alternate: Linda Fong), Kelly Rivera-Salazar, Javier Villalobos, Andrew Fish, UTPA Representative.

Ms. Valdez recommended to include Jim Barnes, Elizabeth Barnes, Dolly Elizondo-Garcia and Raul Silguero to the committee.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the list of Vote Center Committee Members to include the appointment of Jim Barnes, Elizabeth Barnes, Dolly Elizondo-Garcia, and Raul Silgero.

Vote: 5 - 0 - Unanimously

 
16.
 
WIC - Norma Longoria:
 
A.
AI-37815
Requesting approval of the Nutrition Physical Activity and Obesity Prevention grant contract amendment #2012-041053-001A., The purpose of the Amendment is to revise the General Provisions to include potential need  for utilization of 5% for public health emergencies and / or training. The effective date of this Amendment is 02/26/2013.
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
17.
 
Planning Department - Raul Sesin:
 
A.
AI-37811
1. Preliminary Approval
a. Evergreen Valley Estates Phase V Subdivision – Pct. 4 (Tillmin Welch)
b. Vaquero Estates Phase III Subdivision – Pct. 1 (Norberto Salinas)

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 17.A.1.b.
Commissioner JOE M. FLORES Abstained.
Vote: 4 - 0 - Unanimously

c. Tulipan Villas Subdivision – Pct. 4 (Eleazar Rojas)
d. Rio Rico North Subdivision – Pct. 1 (Paul Daniec)
e. Rancho Sarita Subdivision – Pct. 3 (Cesar Flores)

On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 3 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 17.A.1.a, c, d and e. 
Vote: 5 - 0 - Unanimously


2. Final Approval
a. Idalia Subdivision – Pct. 4 (Vicente Garza)

On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously


3. Reimbursement of a Cash Deposit
a. Los Novillos Subdivision – Pct. 4 (KCJC Real Estate Partnership)
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 17.A.1.a, c, d & e.

Vote: 5 - 0 - Unanimously

 
B.
AI-37952
Consideration and Possible Action to require the installation of filling stations in new County subdivisions as part of the development approval process.

Commissioner HECTOR PALACIOS stepped away.

Mr. Sesin discussed the installation of Fire Hydrants in new subdivisions. He explained that in 2007/2008 Legislation provided the option for hydrants to be painted black since they could not meet the 250 gallon per minute requirement needed to certify that the hydrants are meeting the standards to combat fires. These black hydrants would be used as filling stations for the water trucks.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
18.
 
Precinct #1 - Comm. Cuellar:
 
A.
AI-37678
Authorization and approval of name change as recommended by LRGVDC 911
Proposed name:  Pilo Galvan St.

Judge Garcia stepped away.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
19.
 
Budget & Management - Sergio Cruz:
 
A.
 
Budget Appropriations:
 
1.
AI-36892
PCT. 2 TXDOT (1315)
Approval of 2013 interfund transfer from Pct. 2 Road Maintenance (fund 1200) fund balance to TXDOT-Thomas Rd. (Jackson - Stewart) Project (fund 1315, program#085) in the amount of $178,142 to fund local participation for preliminary engineering as per Advanced Funding Agreement (AFA).
Attachments:
 
20.
 
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
 
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
2.
 
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods

NO ACTION taken on items 20.A.1 & 2.a, b & c.

Commissioner Hector Palacios and Judge Garcia joined the meeting.
 
3.
AI-37661
Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contracts for: Hidalgo County-"Type D Hot Mix Asphalt (Gravel & Limestone)" through Bid No.: 2013-011-02-20-SGS.

NO ACTION taken on this item.
 
4.
AI-37665
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County-"Hot Mix Cold Laid Road Material" through project No.: 2013-012-02-20-13-SGS.

NO ACTION taken on this item.
 
5.
AI-37938
Pursuant to Texas Local government code, Chapter 116, including Section .024 - Selection of Depositories and Sub-depositories, discussion, consideration and action, including, but not limited to the following:

1. (a) At the meeting at which banks are to be selected as county depositories, the commissioners court shall:

a.  enter in the minutes of the court all applications filed with the county judge; meeting of  CC  3-12-13 announcing the submission of four (4) applications and one letter from: BBVA-Compass, Frost Bank, Inter National Bank, Lone Star National Bank and letter from First National Bank;

NO ACTION taken on this item.

b. consider all applications and presentation of scoring grid by the Grading Committee for the purpose of ranking the qualified applicant(s) that offer the most favorable terms and conditions for the handling of county funds; 
 
Bank   Grade Ranked 
  Lone Star National Bank   89.43   1
  BBVA Compass Bank   87.57   2
  Frost Bank   85   3
  International Bank   80.14   4









On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approve in the order of their scores. 
Vote: 5 - 0 - Unanimously


2. Authorization for the grading committee to proceed to finalize a depository bank contract and a lockbox agreement Hidalgo County and/or Hidalgo County Drainage District #1 (if applicable) commencing with the highest ranked applicant.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
B.
 
Sheriff's Office
 
1.
AI-37748
Requesting to reject bids received (since bids did not meet specifications) for "Electronic Security System Maintenance & Repair Service"- RFB NO.: 2013-007-01-23-SGS.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
21.
 
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 

On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to go into Closed Session.

Vote: 5 - 0 - Unanimously

 
A.
 
Real Estate Acquisition
 
B.
 
Pending and/or potential litigation
 
C.
AI-37933
Claim of Dora Herrera 
 
D.
AI-37935
Claim of Maria E. Sanchez 
 
E.
AI-37955
Claim of Jaime Pinon
 
F.
AI-37962
Claim of Yesenia Alvarez 
 
G.
AI-37979
EEOC Charge No. 451-2013-00146; Delma Cadena

NO ACTION taken on items 21.A through G.
 
22.
 
Open Session:
 
A.
 
Real Estate Acquisition and appropriation for same

NO ACTION taken on this item.
 
B.
 
Pending and/or potential litigation

NO ACTION taken on this item.
 
C.
AI-37934
Claim of Dora Herrera 
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $1,000.00.

Vote: 5 - 0 - Unanimously

 
D.
AI-37936
Claim of Maria E. Sanchez 
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $150.00.

Vote: 5 - 0 - Unanimously

 
E.
AI-37956
Claim of Jaime Pinon 
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $110.00.

Vote: 5 - 0 - Unanimously

 
F.
AI-37963
Claim of Yesenia Alvarez 
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $145.00.

Vote: 5 - 0 - Unanimously

 
G.
AI-37980
EEOC Charge No. 451-2013-00146; Delma Cadena
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the settlement in the amount of $15,000.00, which will be made payable to Delma Cadena and Anthony and Middlebrook, P.C., including the authority to execute settlement agreement and documents.

Vote: 5 - 0 - Unanimously

 
23.
 
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed

NO ACTION taken on this item.
 
24.
 
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed

NO ACTION taken on this item.
 
25.
 
Adjourn
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to Adjourn.

Vote: 5 - 0 - Unanimously

There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 2nd day of April , 2013

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Priscilla Torres, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 2, 2013.

Signed this   2nd    day of    April    2013




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Priscilla Torres, Deputy