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Minutes for CC REGULAR

SPECIAL MEETING - APRIL 9, 2013

BE IT REMEMBERED, that on this 9th day of April A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:

HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR

HONORABLE HECTOR "TITO" PALACIOS

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
April 9, 2013
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Commissioners' Courtroom of the Administration Building 100 E. Cano, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call
All members of the Court were counted present.
 
2.
 
Pledge of Allegiance
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
 
3.
 
Prayer
Virginia Townsend led the Court and Audience in Prayer.
 
4.
 
Approval of Consent Agenda
The Court moved to approve the Consent Agenda at this time.
 
5.
 
Open Forum
-Lupe Chavez commented on Hidalgo County Policies as it pertains to nepotism.
-Virginia Townsend expressed concerns on the lack of repairs/construction to the Hidalgo County Commissioners' Courtroom and expressed concerns as it pertains to the Budget.
-Fern McClaugherty discussed items 7.G & H as they pertain to travel.
-Commissioner Joseph Palacios informed the Court and audience of water being released by Mexico.
-Judge Garcia informed the audience of 17,000 homes that were not counted as part of the census.
-Opal Billman pleaded for assistance with her court case on what she believes is an injustice
 
6.
 
County Judge's Office:
 
A.
 
Report on bills before the Texas Legislature of interest to Hidalgo County

NO ACTION taken on this item.
 
B.
AI-38046
Proclamation declaring April 2013 as National County Government Month - "Smart Justice: Creating Safer Communities"
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Proclamation declaring April 2013 as National County Government Month.

Vote: 5 - 0 - Unanimously

Attachments:
 
C.
AI-37983
Proclamation declaring April 2013 as Sexual Assault Awareness Month
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Proclamation declaring April 2013 as Sesual Assault Awareness Month.

Vote: 5 - 0 - Unanimously

Attachments:
 
D.
AI-37982
Recognition of Hidalgo County Auditor for receiving the Certificate of Achievement for Excellence in Financial Reporting

NO ACTION taken on this item.
Attachments:
 
7.
 
Executive Officer - Valde Guerra:
 
A.
 
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement

NO ACTION taken on items 7.A.1 & 2.
 
B.
 
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting

NO ACTION taken on items 7.B.1, 2 & 3.
 
C.
AI-37961
Master Court #2:
Approval to process payment of invoices/claims from A Sign Language Company for interpreting services with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor as follows:
Company Invoice # Invoice Date Amount
A Sign Language Company 7394 01/26/11 261.25
A Sign Language Company 8812 12/18/12 261.25
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
D.
AI-37823
Discussion, consideration and approval of General Fund Management Agreement between the County of Hidalgo and Valley Initiative for Development and Advancement (VIDA) 
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve in the amount of $250,000.00.

Vote: 5 - 0 - Unanimously

Attachments:
 
E.
AI-38004
Approval to accept settlement check from MetLife Insurance Company in the amount of $798.90 to settle auto accident with County vehicle. (Const P3) 
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
F.
AI-38005
Approval to accept settlement check from State Farm Insurance Company in the amount of $1,419.83 to settle auto accident with County vehicle. (Constable P1) 
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
G.
AI-37959
Elections Dept:
Requesting permission to allow Brenda Renteria (GIS Operator ) and Hilda Ramos to attend 2013 ESRI International User Conference sponsored by ESRI. The workshop/training will be held July 8, 2013 through July 12, 2013 in San Diego, California. 

NO ACTION taken on this item.
Attachments:
 
H.
AI-38087
IT Department:
Requesting permission for Mariano Manzano to travel to Washington, D.C. on April 9-11, 2013 on county business related to Census CQR Program
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
I.
AI-38088
Discussion and action on allowing county representative to speak on behalf of SB 1425 in Austin, Texas 
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to appoint Juan Martinez, Fire Marshall, as representative to speak on behalf of SB 1425 in Austin, Texas.

Vote: 5 - 0 - Unanimously

 
8.
 
Human Resources - Esther Cortez:
 
A.
AI-37930
Fire Marshal's Office (1100):
Requesting permission to advertise/hire for the following full time position:

Position Title Slot # Budgeted Salary
Administrative Assistant II 0006 $ 32,029.00
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
B.
AI-37976
Information Technology (1100)
1. Approval of the following personnel actions:

Action Position Title Slot# Salary
Delete Technician V 0008 $47,703.00
Delete Administrative Assistant II 0018 $33,013.00
Delete Technician I 0020 $24,087.00
Create Application Developer IV 0039 $67,803.00
Create Technical Specialist I 0040 $37,000.00
 
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously


2. Requesting permission to advertise/hire for the following:

Position Title Slot# Salary
Application Developer IV 0039 $67,803.00
Technical Specialist I 0040 $37,000.00

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously


3. Requesting permission to allow department to advertise/hire for any future/upcoming vacancies due to urgent pending projects (i.e. Oddessy Project)

4. Approval of revised salary schedule.


On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 3 & 4.
Vote: 5 - 0 - Unanimously



Valde Guerra, Executive Officer, requested that the Budget Office be notified as it pertains to upcoming vacancies. 

On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Court made a UNANIMOUS vote of approval to rescind previous action taken.
Vote: 5 - 0 - Unanimously

 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approve to allow department to advertise/hire for any future/upcoming vacancies due to urgent pending projects with notification to the Executive Officer as Court Representative and approvl of revised salary schedule.

Vote: 5 - 0 - Unanimously

 
C.
AI-37931
Constable Pct. 3 (1100):
1. Approval of the following personnel actions:

Action Position Title Slot # Salary
Delete Sr. Deputy Constable Step I 0010 43,054.00
Create Administrative Assistant V 0023 41,120.00
 
2. Approval of revised salary schedule. 

Commissioner Joseph Palacios stepped away.

 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 8.C.1 & 2.

Vote: 4 - 0 - Unanimously

 
9.
 
District Attorney's Office - Roy Cazares:
 
A.
AI-37877
1.  Requesting approval to reimburse Cristina Espinoza the amount of $244.21 for meals, baggage fees & ground transportation while attending the meeting with the Argentine Forensic Anthropology Team in Washington DC on February 18-21, 2013, with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.

Commissioner Joseph Palacios joined the meeting.

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously


2.  Requesting approval to reimburse Rene Guerra in the amount of $628.62 for hotel expenditures incurred by Cristina Espinoza on her trip to Washington DC, with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.

Ray Eufracio, County Auditor, requested that the policies be reviewed again, expecially as they pertain to Hotel expenditures.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
10.
 
Sheriff's Office:
 
A.
AI-37842
Pursuant to Hidalgo County Cellular Telephone Policy (Contract: DIR-SDD-1780), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Card Request) for the following:

1. Approval for requisition #233649 for 18 Data Cards unlimited data access ($47.99 each per month)

Commissioner Joseph Palacios stepped away.

 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
B.
AI-37953
Approval to appropriate $330,200.00 from the unreserved fund balance in the Sheriff's Federal
Sharing - U.S. Department of Treasury (Fund 1228).
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
C.
AI-37921
Authorization and approval of cell phone upgrade plans through the County's membership/participation with Contract # DIR-SDD-1780 through Sprint.

Qty Plan Monthly Rate
7 Business Advantage Unlimited Messaging & Data 450 $53.19
17 Business Advantage Unlimited Messaging & Data 200 $45.59
43 Business Advantage Unlimited Messaging & Data 300 $37.99
67 Premium Data Charge $10.00
     
  Estimated Monthly Rate for (67) Cell Phones $3,450.93

Commissioner Hector Palacios stepped away.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
D.
AI-38024
Approval to process the following Verizon & AT&T invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.

 
Verizon:      
Account # Telephone # Billing Date Amount
10 5492 2826441184 06 956-973-160-121018 03-16-2013 $208.52
AT&T (Long Distance)      
Invoice # Telephone # Billing Date Amount
859834797 956-973-1606 03-16-2013 $3.52
 
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
11.
 
Health & Human Services Department - Eddie Olivarez
 
A.
 
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

Commissioner Joseph Palacios joined the meeting.

NO ACTION taken on this item.
 
B.
AI-37901
1.  Requesting approval to accept the RLSS / Local Public Health System grant Amendment #2013-041204-002 A.  The purpose of this Amendment is to increase the contract amount by $24,021.00 and to revise the General Provisions to include the potential need for utilization of 5% for public health emergencies and/or training.   The effective date of this Amendment is 04/09/13.

On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0


Commissioner Joseph Palacios stepped away.



2.  Requesting approval of the Certification of Revenue as certified by the County Auditor.

3.  Requesting approval to appropriate the increase in funding in the amount of $24,021.00.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 11.B.2 & 3.

Vote: 3 - 0 - Unanimously

 
C.
AI-37970
Requesting approval of the Interlocal Cooperation Agreement between City of McAllen and Hidalgo County.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
12.
 
Emergency Management - Oscar Montoya:
 
A.
 
Status update on the Water Irrigation Allotment

Commissioner Joseph Palacios joined the meeting.

Mr. Montoya informed the Court of a meeting with TCEQ, purchasing Push Water and the costs associated with it. He discussed the possibility of borrowing water from neighboring cities, drilling wells, etc.
 
13.
 
Facilities Management:
 
A.
AI-37966
Request to process invoice #6790593106 for Verizon Wireless in the amount of $6,919.65 as a claim with authority for county treasurer to issue payment after review, audit, and processing procedures are completed by county auditor.

NO ACTION taken on this item.
Attachments:
 
14.
 
Urban County - Diana Serna:
 
A.
AI-37914
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase one (1) toddlers choice model 3 primary inground (playground equipment) for the HEB Park. Purchase will be made from Park Place Recreation Designs, Inc. (contract # 346-10) an approved vendor through Hidalgo County’s membership and participation with State of Texas Buy Board. The total amount of purchase including installation is $3,102.10 (quote attached) for the Mercedes HEB Park funded thru FY 24 (2011) Mercedes – Park, Recreational Facilities line item and the city’s general funds.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0

Attachments:
 
B.
AI-38019
Urban County Program, on behalf of Precinct No.3, is requesting approval of Amendment No. 3 to the existing contract agreement for professional services with Hinojosa Engineering, Contract #5006/08-93-0311-5000-9300. Amendment will modify the scope of work and increase the contract fee by $8,494.00 ($750.00 for 06-358B and $7,744.00 for 06-358C) for the Street Improvements project on Mile 2 (FM 492 to Abram) in the Precinct No.3 area.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
C.
AI-37939
Requesting approval of a budget and program amendment to the City of Edcouch’s Urban County Program FY’s 24 & 25 (2011 & 2012) work plans. The amendment will delete the Sidewalks activity, increase funding to the Water/Sewer Improvements activity, delete the current scope of work and include a new scope of work which consists of the installation of a new SCADA System and permanent electrical wiring conduit for pumps, motor controllers, clarifier scrapper motors and an air compressor. To include but not limited to engineering fees and advertisement as it may pertain to the project completion.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0

Attachments:
 
15.
 
Elections Administration - Yvonne Ramon:
 
A.
 
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the list, including Edgar Jaramillo (Tax Office Rep), Lisa Prieto (UTPA) and Mari Gutierrez as an Alternate for Pct. 1.

Vote: 4 - 0

 
B.
AI-37972
Requesting approval to accept donation from Advocacy Alliance Center of Texas in the amount of $500.00 for fees to be paid to use the Edinburg Conference Center at Renaissance on April 17, 2013 for Vote Centers Workshop Presentation by Lubbock County.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Amanda Valdez then reminded the Court and Audience of the Workshop scheduled for April 17, 2013with the representatives of Lubbock County.

Vote: 4 - 0

 
16.
 
Head Start Program - Teresa Flores:
 
A.
AI-37919
Proclamation for Week of the Young Child

Ms. Flores introduced the children and staff from the Western Road HeadStart Centers. Karina Cardoza then read the Proclamation into the Record.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the Proclamation.

Vote: 5 - 0 - Unanimously

Attachments:
 
17.
 
Auditor's Office - Ray Eufracio:
 
A.
AI-38062
TxDOT (Fund 1315):

1.  Approval of certification of revenues as certified by the County Auditor for TxDOT project Mile 6 West.
2.  Approval of 2012 appropriation of funds for TxDOT project Mile 6 West in the total amount of $6,962.78

Commissioner Joseph Palacios stepped away.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 17.A.1 & 2.

Commissioner Joseph Palaicos joined the meeting after the vote.

Vote: 3 - 0

 
18.
 
Planning Department - Raul Sesin:
 
A.
AI-37946
Release of Letter of Credit/ Replace with a Cash Deposit
1.  Las Estrellas No. 4 Subdivision – Pct. 3 (CWL Limited)
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Attachments:
 
B.
AI-38027
Reimbursement of Cash Deposit:
1.  Los Feliz Phase I Subdivision – Pct. 4 (Oscar Garza, Jr.)
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

 
19.
 
Precinct #3 - Comm. Flores:
 
A.
AI-37852
Requesting approval to change the name of 6th St. in Los Ebanos, Texas to Jose D. Garza St.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
20.
 
Budget & Management - Sergio Cruz:
 
A.
AI-38055
Pct. 1 TXDOT (1315):
1.  Approval to accept the revised agreement for FM 493 (from US Bus. 83 to US 281) from TXDOT and rescind prior agreement.  This revised agreement will decrease the local participation rate from 10% to 1.2%.  Ref: ROW CSJ-0863-01-057 and Construction CSJ-0863-01-047

2.  Approval to submit payment to TXDOT in the amount of $17,778.00, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:

NO ACTION taken on items 20.A.1 & 2.
Attachments:
 
B.
 
Budget Appropriations:
 
1.
AI-38069
Pct. #2 Road Maint. (1200):
Approval of 2013 appropriation of funds from RD MAINT (1200) unreserved fund balance to Precinct No.2 South Tower Estates and Little Mexico project (program 088) in the total amount of $478,212.19
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
21.
 
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
 
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
2.
 
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods

NO ACTION taken on items 21.A.1 & 2.a, b & c.
 
3.
AI-37636
Presentation of bids received as detailed and attached herein for the purpose of award and approval of contract document with the vendor meeting all specifications and/or requirements as attached hereto for: Hidalgo County Precinct 1 & 3 -Roadway Light Fixtures & Maintenance- RFB No. 2013-014-02-27-MEG.
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve with Lumatec Lighting Services.

Vote: 4 - 0

 
4.
AI-38043
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County-"Hot Mix Cold Laid Road Material" through project No.: 2013-012-02-20-13-SGS.

Commissioner Hector Palacios joined the meeting.

 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the sole bidder, Frontera Materials.

Vote: 5 - 0 - Unanimously

 
5.
AI-38041
Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contracts for: Hidalgo County-"Type D Hot Mix Asphalt (Gravel & Limestone)" through Bid No.: 2013-011-02-20-SGS.

Judge Garcia stepped away.


 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve Valley Caliche and Frontera Materials.

Vote: 4 - 0 - Unanimously

 
6.
AI-38058
a.  Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 4 - 0 - Unanimously

b.  Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural service providers for Schematic Design Phase for a New Hidalgo County Courthouse Facility;
 
  Alcocer Garcia Gignac & Assoc., LLP ERO Architects Dannenbaum Engineering Company   
Evaluator 1 87 92 99 89
Evaluator 2 78 93 97 86
Evaluator 3 77 90 97 82
Evaluator 4 78 93 98 86
Evaluator 5 79 88 99 92
TOTAL AVERAGES 79.80 91.20 98 87
Ranking  4  2  1  3

On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to accept the rankings in the order of the scores. 
Vote: 4 - 0 - Unanimously


c.  Authority for the Purchasing Department to negotiate a professional architectural services contract with the No. 1 ranked firm of     ERO Architects       for: the provision of professional architectural services Schematic Design Phase for a New Hidalgo County Courthouse Facility. 
 
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Attachments:
 
7.
AI-37922
a.  Acceptance and approval of an Interlocal Cooperation Agreement between Denton County, Texas and Hidalgo County, Texas  for the purposes of Denton County to transfer two (2) surplus ballot cabinets to Hidalgo County in accordance with Texas Local Government Code §263.152; and

Judge Garcia joined the meeting.

On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0


b.  Acceptance by Hidalgo County of the donation by Denton County, Texas, two (2) ballot cabinets to Hidalgo County to serve a public purpose.

Ms. Salazar informed the Court that she sould be submitting the fair market value.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
8.
AI-38078
Approval to correct an error in awarding bids/contracts (CC-2-05-13 to Rio Valley Pipe, LLC and L&R Precast Concrete Works" for Category B-INLETS-TYPE CC Pipes ONLY) for project titled: Reinforced Concrete Tongue Groove, Rubber Gasket Joint Pipe, Polyethylene Pipe, Polyvinyl Chloride (PVC) Pipe, Corrugated PVC, Steel Storm Sewer Pipes, Inlets, Manholes and Additional Miscellaneous Items through BID#2013-025-01-09 including by substitution of applicable Exhibit "B" in existing contracts for both vendors.
 

On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
B.
 
Pct. 2
 
1.
AI-37753
Requesting acceptance and approval of Work Authorization No.1 with an estimated cost of $20,280.00 for Rancho Blanco Road (1/4 mile east of Alamo Rd to Tower Rd.) Project, as submitted by R. Gutierrez Engineering Corp., through Contract #C-12-314-01-29.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
2.
AI-38047
Requesting authority to advertise with approval of RFB plans and specifications developed by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department for:  Hidalgo County Precinct No. 2 -"Little Mexico Subdivision & South Tower Estates Paving & Drainage Project"-RFB No. 2013-127-05-01-MSS.
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

 
22.
 
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to go into Closed Session.

Vote: 5 - 0 - Unanimously

 
A.
 
Real Estate Acquisition
 
B.
 
Pending and/or potential litigation
 
C.
AI-38002
Claim of Jose Morin 
 
D.
AI-38052
Claim of Meraldo Martinez 
 
E.
AI-38016
Claim of Victor Garcia
 
F.
AI-37967
Hidalgo County v. Edinburg Real Estate Network
 
G.
AI-38070
Claim of Brian Valadez
 
H.
AI-38084
Claim of Robert Gibb

NO ACTION taken on items 22.A through H.
 
23.
 
Open Session:
 
A.
 
Real Estate Acquisition and appropriation for same

NO ACTION taken on this item.
 
B.
 
Pending and/or potential litigation

NO ACTION taken on this item.
 
C.
AI-38003
Claim of Jose Morin 
 

On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $100.00.

Vote: 3 - 0 - Unanimously

 
D.
AI-38053
Claim of Meraldo Martinez 
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $325.00.

Vote: 3 - 0 - Unanimously

 
E.
AI-38017
Claim of Victor Garcia
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $9,000.00.

Vote: 3 - 0 - Unanimously

 
F.
AI-37968
Hidalgo County v. Edinburg Real Estate Network

Proceed as directed.
 
G.
AI-38071
Claim of Brian Valadez

Proceed as directed.
 
H.
AI-38085
Claim of Robert Gibb

Proceed as directed.


At this time, the Court went back to discuss item #18 - Planning Department.
 
24.
 
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed

NO ACTION taken on this item.
 
25.
 
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed

NO ACTION taken on this item.
 
26.
 
Adjourn
 

On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to Adjourn.

Vote: 3 - 0 - Unanimously

There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 9th day of April, 2013

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Priscilla Torres, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 9, 2013.

Signed this    10th    day of    April    2013




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Priscilla Torres, Deputy