SPECIAL MEETING - APRIL 9, 2013
BE IT REMEMBERED, that on this 9th day of April A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS' COURT MEETING April 9, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Commissioners' Courtroom of the Administration Building, 100 E. Cano, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve the Consent Agenda with the exception of items 9.A., 10.G. & 10.K.
Vote: 5 - 0 - Unanimously
NO ACTION taken on items 9.A. and 10.G.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 10.K, subject to receipt of Insurances
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-37927 2013 - Tax Office (1100)
Attachments:
B.
AI-37856
2013 - Elections Department (1100)
Attachments:
C.
AI-37854 2013 - PLANNING DEPT. (1100)
Attachments:
D.
AI-37973 2013 - Co Wide Adm (1100)
Attachments:
E.
AI-37849 2013 - Facilities Management (1100)
F.
AI-37867 2013 - District Attorney's Office (1100)
Attachments:
G.
AI-37872 2013 - District Attorney's Office (1223)
Attachments:
H.
AI-37871 2013 - District Attorney's Office (1222)
Attachments:
I.
AI-37869 2013 - District Attorney's Office (1100)
Attachments:
J.
AI-37875 2013 - District Attorney's Office (1100)
Attachments:
K.
AI-37911 2013 - Auxiliary Court Jag Grant (1282)
Attachments:
L.
AI-37964 2013 - Texas A&M AgriLife Extension Service (1100)
Attachments:
M.
AI-37965 2013 - Health & Human Services Dept. (1293)
Attachments:
N.
AI-37945 2013 - Health & Human Services Dept. (1293)
Attachments:
O.
AI-37960
2013 - WIC NPAOP (1292)
Attachments:
P.
AI-38006 2013 - Constable Pct. 1 (1100)
Attachments:
Q.
AI-37951 2013 - Constable Pct 2 (1100)
Attachments:
R.
AI-37870 2013 - Constable Pct 4 (1100)
Attachments:
S.
AI-38059 2013 - Pct.1 Sanitation (1100)
Attachments:
T.
AI-37873 2013 - Pct 2 Parks (1100)
Attachments:
U.
AI-37868 2013 - Pct #3 Sanitation (1100)
Attachments:
V.
AI-37882 2013 - Pct #3 Parks (1100)
Attachments:
W.
AI-37895 2013 - CCL #2 (1100)
Attachments:
X.
AI-38068 2013 - 139th District Court (1100)
Attachments:
Y.
AI-37942 2013 - 430th District Court (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-38081 CO'S Series 2010 A&B:
Approval of interdepartmental transfer within Certificates of Obligation, Series 2010A&B from program 010 to program 035 in the amount of $808,664.91.
Approval of interdepartmental transfer within Certificates of Obligation, Series 2010A&B from program 010 to program 035 in the amount of $808,664.91.
Attachments:
B.
AI-38065 Pct. #2 RD & MAINT (1200):
Approval of 2013 interdepartmental transfer from RD & MAINT, program no. 006, to EL DORA RD(RETAMA-CESAR CHAVEZ), program no. 052 in the total amount of $11,483.00.
Approval of 2013 interdepartmental transfer from RD & MAINT, program no. 006, to EL DORA RD(RETAMA-CESAR CHAVEZ), program no. 052 in the total amount of $11,483.00.
Attachments:
C.
AI-37992 Pct. #2 BCAP (1312):
Approval of 2013 interdepartmental transfer from BCAP Esperanza Estates Subdivision, program no. 262, to BCAP Rancho Escondido Subdivision, program no. 596 in the total amount of $700.00.
Approval of 2013 interdepartmental transfer from BCAP Esperanza Estates Subdivision, program no. 262, to BCAP Rancho Escondido Subdivision, program no. 596 in the total amount of $700.00.
Attachments:
D.
AI-37932 Pct. #2 BCAP (1312):
Approval of 2013 interdepartmental transfer from BCAP Citriana Village Subdivision, program no. 154, to BCAP Val Bar Estates Subdivision, program no. 767 in the total amount of $1,689.23.
Approval of 2013 interdepartmental transfer from BCAP Citriana Village Subdivision, program no. 154, to BCAP Val Bar Estates Subdivision, program no. 767 in the total amount of $1,689.23.
Attachments:
E.
AI-37910 Precinct No.2 RD MAINT (1200):
Approval of 2013 interdepartmental transfer from RD MAINT Program (006) to Program (086) in the total amount of $20,280.00.
Approval of 2013 interdepartmental transfer from RD MAINT Program (006) to Program (086) in the total amount of $20,280.00.
Attachments:
F.
AI-37908 Precinct No.2 RD MAINT (1200):
Approval of 2013 interdepartmental transfer from Precinct No.2 RD MAINT Program 006 to Program(s) 004 & 005 in the total amount of $2,947.36.
Approval of 2013 interdepartmental transfer from Precinct No.2 RD MAINT Program 006 to Program(s) 004 & 005 in the total amount of $2,947.36.
Attachments:
G.
AI-37907 Precinct No.2 Parks (1100):
Approval of 2013 interdepartmental transfer from Precinct No.2 Parks Program 008 to Program(s) 018 and 082 in the total amount of $7,401.54.
Approval of 2013 interdepartmental transfer from Precinct No.2 Parks Program 008 to Program(s) 018 and 082 in the total amount of $7,401.54.
Attachments:
H.
AI-37876 Precinct No.2 (1200):
Approval of interdepartmental transfer from Precinct No.2 Road Maintenance (program 006) to Drainage Improvement Project (program 034) in the amount of $173.50.
Approval of interdepartmental transfer from Precinct No.2 Road Maintenance (program 006) to Drainage Improvement Project (program 034) in the amount of $173.50.
Attachments:
I.
AI-37994 Pct. #3 BCAP (1312):
Approval of 2013 interdepartmental transfer from BCAP La Homa Grove Estates Subdivision, program no. 380, and BCAP Munoz Estates Subdivision, program no. 488 to BCAP Casa De Los Vecinos Subdivision, program no. 141 in the total amount of $6,486.50.
Approval of 2013 interdepartmental transfer from BCAP La Homa Grove Estates Subdivision, program no. 380, and BCAP Munoz Estates Subdivision, program no. 488 to BCAP Casa De Los Vecinos Subdivision, program no. 141 in the total amount of $6,486.50.
Attachments:
J.
AI-37969 Public Defender (1100)
Approval of 2013 interdepartmental transfer from Co. Wide Adm - Contingency to Public Defender in the amount of $1,500.00.
Approval of 2013 interdepartmental transfer from Co. Wide Adm - Contingency to Public Defender in the amount of $1,500.00.
Attachments:
K.
AI-37894 Constable Pct. 1 - C.O.2010 A&B Series (1342):
Approval of 2013 Interdepartmental transfer within CO2010A&B from Adm Bldg (Program 043) to Constable Pct#1 (Program 042) in the amount of $51,000.
Approval of 2013 Interdepartmental transfer within CO2010A&B from Adm Bldg (Program 043) to Constable Pct#1 (Program 042) in the amount of $51,000.
Attachments:
4.
Planning Department:
A.
AI-38011 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
Tax Refunds:
A.
AI-38000
| Account Number | Payer | Amount |
| T1231.05.000.0007.00 | Tejas Building & Development | $2,532.23 |
| T1231.05.000.0007.00 | Tejas Building & Development | $3,037.36 |
| T1231.05.000.0007.00 | Tejas Building & Development | $3,017.46 |
| T3257.00.000.0088.00 | Jascan Construction LLC | $3,058.44 |
| W0100.00.031.0006.10 | Mo-Lo LTD | $3,368.35 |
| W2300.00.024.0010.00 | BBVA Compass | $14,548.02 |
| W2300.00.033.0013.00 | BBVA Compass | $6,053.08 |
| W2300.99.030.0012.01 | Aim Media Texas | $5,853.98 |
Attachments:
6.
Membership Dues:
A.
AI-37909 Fire Marshal:
Discussion, consideration, and approval to pay annual membership dues, in the amount of $110.00 (Req. #233908) to the International Association of Arson Investigators for Chief Deputy Wesley Bradley with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
Discussion, consideration, and approval to pay annual membership dues, in the amount of $110.00 (Req. #233908) to the International Association of Arson Investigators for Chief Deputy Wesley Bradley with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
Attachments:
B.
AI-37915 Pubic Defender's:
Requesting approval to pay membership dues to the Texas Criminal Defense Lawyers Association for the listed below employees, in the amount of $50.00 each in the total amount of $450.00 (Requisition #233956) with authority for County Treasurer to issue payment after review and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Texas Criminal Defense Lawyers Association for the listed below employees, in the amount of $50.00 each in the total amount of $450.00 (Requisition #233956) with authority for County Treasurer to issue payment after review and processing procedures are completed by the County Auditor.
| Jaime E. Gonzalez, Chief Public Defender | Gina Vela, Public Defender II |
| Jose L. Bravo, 1st Asst. Public Defender | Jose Martinez, Public Defender II |
| Jennifer Narvaez, Public Defender III | Sofia Kamal, Public Defender II |
| Michael Parson, Public Defender II | Christina Conway, Public Defender II |
| Ruben Pena Jr., Public Defender II |
Attachments:
C.
AI-37999 Emergency Management:
Requesting approval to renew the 2013 Membership Dues for Oscar Montoya, Emergency Management Coordinator to the Emergency Management Association of Texas in the amount of $100.00 with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to renew the 2013 Membership Dues for Oscar Montoya, Emergency Management Coordinator to the Emergency Management Association of Texas in the amount of $100.00 with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
7.
Urban County:
A.
AI-37943 Request approval to enter into one (2) "Homebuyer Assistance Program” Contracts under the Home Program.
Attachments:
8.
Auditor's Office:
A.
AI-38066 Discussion, consideration and approval to process the City of Edinburg's "The Shoppes at Rio Grande Valley" 2008, 2009, 2010, and 2011 TIRZ payment, in the amount of $615,689.16, pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 1, City of Edinburg.
Attachments:
9.
Budget & Management:
A.
AI-38064 Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $44,169.00 for local participation to construct a four lane urban roadway on Thomas Road. Limits are from FM 2061 (Jackson Road) to FM 2557 (Stewart Road). (CSJ#0921-02-302).
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-38063
Acceptance to exercise the County's option to extend the first (1st) of two (2)-one(1) year renewals with Copy It Inc.-Contract #C-12-008A-03-20 for "Printing Services And Related Supplies" for Hidalgo County under the same rates, terms and conditions.
Attachments:
B.
AI-37768 Constable Pct. 1:
Requesting authority to transfer a Ricoh Copier serial # C14109389 from Constable Pct. 5 to Constable Pct. 1 at no cost thru an agreement approved thru C.C. on 04/26/2011 for 48 months at $127.50 a month under Buyboard contract 379-11 with Ricoh USA.
Requesting authority to transfer a Ricoh Copier serial # C14109389 from Constable Pct. 5 to Constable Pct. 1 at no cost thru an agreement approved thru C.C. on 04/26/2011 for 48 months at $127.50 a month under Buyboard contract 379-11 with Ricoh USA.
Attachments:
C.
AI-37997 Seeking ratification of fully executed Change Order No. 1 with changes to drainage improvements reflecting an increase of $12,250.00 with contractor Jimmy Closner & Sons Construction Co., Inc. for Casa De Los Vecinos Subdivision, Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering (C-CAP-12-197-10-16).
Attachments:
D.
AI-37916 Approval of Application for Payment No. 1 in the amount of $91,971.09 from REIM Construction, Inc., contracted vendor for Val Bar Subdivision (Pct. 2) as submitted by R. Gutierrez Engineering Corporation project engineer (C-CAP-12-207-10-23.)
Attachments:
E.
AI-37906
Approval to exercise the County's option to extend the one (1) year renewal with G&K Services, Inc. with Contract #C-11-010A-04-26 for "Mats-Dust Mops And Shop Rags-Hidalgo County" with same rates, terms and conditions.
Attachments:
F.
AI-37789
Approval of the following with Valley Paving, Inc. contracted vendor for Dude Hill No. 1 Subdivision Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering. (C-CAP-12-208-10-16):
1. Application for payment No. 1 (Final) in the amount of $57,558.10;
2. Application for payment No. 2 (Retainage) in the amount of $6,395.35;
3. “Certificate of Construction Completion” reflecting the date of March 12, 2013.
1. Application for payment No. 1 (Final) in the amount of $57,558.10;
2. Application for payment No. 2 (Retainage) in the amount of $6,395.35;
3. “Certificate of Construction Completion” reflecting the date of March 12, 2013.
Attachments:
G.
AI-36712
Acceptance and approval of the Tax Assessor-Collector request for the continuation of the annual maintenance renewal support service protection for the image and tax servers procured back on September 2011 with UltraBac Software to include through the allowance of requisition# 228548 for a purchase order in the amount of $895.08 for a three year service in as much as no signed documents are required including the purchase of any future hardware, software maintenance, technical support/updates/upgrades/licenses and any other pertinent related services through the life term of the equipment in place and thus avoid any work stoppage.
Attachments:
H.
AI-38044
Requesting authority to purchase a one (1) year TATEMS renewal support through a processed Purchase Order (as acceptable to vendor) for version upgrades support from PCHELP, LTD through requisition #232192 in the total amount of $337.00/year (3-1200-431-00-121-005-0-336).
Attachments:
I.
AI-37996 Seeking ratification of fully executed Change Order No. 3 with changes to driveways reflecting an increase of $700.00 and an additional twenty days with contractor Asago, LLC dba Asago Construction for Rancho Escondido Subdivision, Pct. No. 2 as submitted through project engineer R. Gutierrez Engineering Corporation (C-CAP-12-206-10-23).
Attachments:
J.
AI-37940 Seeking ratification of fully executed Change Order No. 1 reflecting final quantity adjustments reflecting an increase of $1,689.23 REIM Construction, Inc. Val-Bar Subdivision, Pct. No. 2 as submitted through project engineer R. Gutierrez Engineering Corporation (C-CAP-12-207-10-23).
Attachments:
K.
AI-37902
Acceptance to exercise the County's option to extend the 2nd of two (2)-one(1) year renewals with Arguindegui Oil Company-Contract #E-12-117-04-24 (Original Contract #C-11-009-04-26) for "Gasoline On-Off Highway Diesel Fuel-Hidalgo County" under the same rates, terms and conditions.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of April, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 9, 2013.
Signed this 10th day of April 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of April, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 9, 2013.
Signed this 10th day of April 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy