SPECIAL MEETING - APRIL 16, 2013
BE IT REMEMBERED, that on this 16th day of April A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS' COURT MEETING April 16, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of items 8.A. and 8.C.
Vote: 4 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve item 8.A.
Vote: 4 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 8.C.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-38168
2013 - DBM Budget Division (1100)
Attachments:
B.
AI-38001
2013 - Human Resources (1100)
Attachments:
C.
AI-38135
2013 - Executive Office (1100)
Attachments:
D.
AI-38039
2013 - Health & Human Services Dept. (1100)
Attachments:
E.
AI-38029
2013 - Health & Human Services Dept. (1293)
F.
AI-38010
2013 - Health & Human Services Dept. (1100)
Attachments:
G.
AI-37987
2013 - Elections Department (1100)
Attachments:
H.
AI-37990
2013 - Fire Marshal's Office (1100)
Attachments:
I.
AI-38032
2013 - Adult Probation (1100)
Attachments:
J.
AI-38203
2013 - Co Wide Adm (1100)
Attachments:
K.
AI-38026
2013 - Sheriff's Dept. / Jail (1100)
Attachments:
L.
AI-38015
2013 - 389th District Court (1100)
Attachments:
M.
AI-38189
2013 - Pct. #2 Administration (1200)
Attachments:
N.
AI-38139
2013 - Pct #3 Sanitation (1100)
Attachments:
O.
AI-38051
2013 - Pct. #4 BCAP (1312)
Attachments:
P.
AI-38075
2013 - Pct. 4 Rd. Maint (1200)
Attachments:
Q.
AI-38109
2013 - Pct 4 CRC (1100)
Attachments:
R.
AI-38082
2013 - J.P. 4/2 (1100)
Attachments:
S.
AI-38007
2013 - Constable Pct 2 (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-38167
Pct. #4 Adm:
Approval of 2013 interdepartmental transfer from Pct. 4 Rd. Maint (Program 007) to Adm (Program 005) in the amount of $3,000.00.
Approval of 2013 interdepartmental transfer from Pct. 4 Rd. Maint (Program 007) to Adm (Program 005) in the amount of $3,000.00.
Attachments:
B.
AI-38177
Pct. #4 CO2010 A&B:
Approval of 2013 interdepartmental from CO2010A&B Pct 4 - Doolittle Building (programs 078, 079, 075) to CO2010A&B- PCT 4 Motor Pool in the amount of $294,784.94.
Approval of 2013 interdepartmental from CO2010A&B Pct 4 - Doolittle Building (programs 078, 079, 075) to CO2010A&B- PCT 4 Motor Pool in the amount of $294,784.94.
Attachments:
C.
AI-38204
Juvenile Detention Hm (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Juvenile Detention Hm in the amount of $15,817.93 to fund electricity expenditures for the month of March.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Juvenile Detention Hm in the amount of $15,817.93 to fund electricity expenditures for the month of March.
Attachments:
4.
Planning Department:
A.
AI-38136
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Right of Way - Permits:
A.
AI-38028
Benchmark Farms and Ranches Inc. c/o Melden & Hunt:
1. The contractor shall bore under the pavement to cross Baseline Road (Pedro Martinez Road) with an 8" water line within a 16" PVC casing. The 8" water line crossing is located approximately 1,503 feet North of Mile 4 North on Baseline Road.
2. The contractor shall bore under the pavement to cross Baseline Road (Pedro Martinez Road) with a 3/4" water line within a 2" PVC casing. The 3/4" water line crossing is located approximately 1,322 feet North of Mile 4 North on Baseline Road.
1. The contractor shall bore under the pavement to cross Baseline Road (Pedro Martinez Road) with an 8" water line within a 16" PVC casing. The 8" water line crossing is located approximately 1,503 feet North of Mile 4 North on Baseline Road.
2. The contractor shall bore under the pavement to cross Baseline Road (Pedro Martinez Road) with a 3/4" water line within a 2" PVC casing. The 3/4" water line crossing is located approximately 1,322 feet North of Mile 4 North on Baseline Road.
Attachments:
B.
AI-38048
Sharyland Water Supply Corp.
1. Road Crossing (Bore): A 12" PVC waterline to be encased within a 20" PVC casing to be located approximately 85 ft. south of the intersection of Glasscock Rd. and FM 676.
1. Road Crossing (Bore): A 12" PVC waterline to be encased within a 20" PVC casing to be located approximately 85 ft. south of the intersection of Glasscock Rd. and FM 676.
Attachments:
6.
Membership Dues:
A.
AI-38022
Sheriff's Dept,:
Requesting approval for 2013 membership dues to the FBI LEEDA for Chief of Staff Pat Medina and Commander Juan Montemayor for the amount of $50.00 each.
Requesting approval for 2013 membership dues to the FBI LEEDA for Chief of Staff Pat Medina and Commander Juan Montemayor for the amount of $50.00 each.
Attachments:
7.
Budget & Management:
A.
AI-38123
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 16-31, 2013 in the amount of $26,247.16 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 16-31, 2013 in the amount of $26,247.16 and requesting approval of wire transfer.
Attachments:
B.
AI-38089
1. Approval of reimbursement in the amount of $630,250.46 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/16/13 to 03/29/13.
2. Approval of wire transfer to cover claims paid.
| 03/16-22/13 | $394,962.53 |
| 03/23-29/13 | $235,287.93 |
| TOTAL | $630,250.46 |
Attachments:
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-37974
Acceptance and approval of WORK AUTHORIZATION No. 2 in the amount of $ 5,647.67 submitted by L&G ENGINEERING LABORATORY contracted engineering firm-professional laboratory services for: “Construction Materials Testing” (on an as needed basis) for projects located within Hidalgo County Precinct #4 - Contract #C-12-122-06-12 for PROJECT: (CONSTRUCTION MATERIAL TESTING SERVICES FOR THE FM 1017 ROAD EXPANSION PROJECT).
B.
AI-38037
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-10-376-12-14, Invoice #3303 for Minnesota Drain Project in the amount of $5,907.86.
Attachments:
C.
AI-38031
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324401-$50,185.60 for"FM 681 Project from FM 2221/FM 492:FM 681 to FM 364"-C-09-192A-06-08;
2. Invoice No. 11324402-$84,375.62 for "FM 681-From FM 2221 to SH107"-C-09-192-06-08;
3. Invoice No. 11324406-$ 2,293.92 for "Mile 2 Moorefield Rd West to SH364"-C-11-195-06-28;
4. Invoice No. 11324407-$ 4,270.00 for "Mile 2 N. Inspiration to Moorefield Rd"-C11-195-08-16;
5. Invoice No. 11324409-$39,058.88 for "Tom Gill/Liberty Rd Project" C-12-246-10-16;
6. Invoice No. 11324415-$20,021.00 for "La Homa SH495 to FM 1924"-C-11-312-02-07.
1. Invoice No. 11324401-$50,185.60 for"FM 681 Project from FM 2221/FM 492:FM 681 to FM 364"-C-09-192A-06-08;
2. Invoice No. 11324402-$84,375.62 for "FM 681-From FM 2221 to SH107"-C-09-192-06-08;
3. Invoice No. 11324406-$ 2,293.92 for "Mile 2 Moorefield Rd West to SH364"-C-11-195-06-28;
4. Invoice No. 11324407-$ 4,270.00 for "Mile 2 N. Inspiration to Moorefield Rd"-C11-195-08-16;
5. Invoice No. 11324409-$39,058.88 for "Tom Gill/Liberty Rd Project" C-12-246-10-16;
6. Invoice No. 11324415-$20,021.00 for "La Homa SH495 to FM 1924"-C-11-312-02-07.
D.
AI-38021
Requesting authority to advertise and approval of procurement packets (i.e. legal notice, requirements, etc.) as attached hereto for the following projects for Judge Mario E. Ramirez Jr., Juvenile Justice Center:
1. Request for Proposals: "Expansion of Licensed Professional Counselors Pool", (RFP No.: 2013-113-CGA);
2. Request for Proposals: "Expansion of Licensed Sex Offender Treatment Providers Pool", (RFP No.: 2013-114-CGA);
3. Request for Proposals: Expansion of Licensed Professional Psychologist(s) Pool", (RFP No.: 2013-115-YSI)
1. Request for Proposals: "Expansion of Licensed Professional Counselors Pool", (RFP No.: 2013-113-CGA);
2. Request for Proposals: "Expansion of Licensed Sex Offender Treatment Providers Pool", (RFP No.: 2013-114-CGA);
3. Request for Proposals: Expansion of Licensed Professional Psychologist(s) Pool", (RFP No.: 2013-115-YSI)
Attachments:
E.
AI-38030
Approval of Request for Payment-Application No. 3 in the amount of $54,150.00 from HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25), as certified for payment by project architect, Dannenbaum Engineering Company, with authority to issue payment after audit and processing procedures are completed by County Auditor.
Attachments:
F.
AI-38013
Acceptance and approval for Invoice 471001/01/XV in the amount of $86,593.71, from Dannenbaum Engineering Co., contracted architect for "Architectural Services Courthouse Annex Additions." C-12-204A-09-25
Attachments:
G.
AI-38181
Pct. 2 Administration Office:
Requesting authority to enter into a 36 month copier lease agreement with Canon thru our membership/participation with TPASS 985-L2 thru requisition #233802 (New Administration Building) in the amount of $104.14/month with a $35.29 maintenance fee effective upon approval.
Requesting authority to enter into a 36 month copier lease agreement with Canon thru our membership/participation with TPASS 985-L2 thru requisition #233802 (New Administration Building) in the amount of $104.14/month with a $35.29 maintenance fee effective upon approval.
Attachments:
H.
AI-38171
Acceptance and approval of request for payment of Invoice #1223400-5 in the amount of $ 337,521.50 submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project-PO#682714.
Attachments:
I.
AI-38014
Acceptance and approval for Payment No. 1 in the amount of $15,020.00, from Hinojosa Engineering, Inc., contracted engineer for "Structural Assessment for WIC Clinic located at 211 S. Schuerbach Rd" C-
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16th day of April, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 16, 2013.
Signed this 17th day of April 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16th day of April, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 16, 2013.
Signed this 17th day of April 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy